Sole Source:If sale is less than $25,000, do not pursue sole source; the city defaults to competition (purchases over $25,000 trigger formal competitive bidding).
Coops:Frequently procures through Sourcewell and State of Wisconsin/Dane County contracts; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Middleton uses cooperative purchasing and has confirmed access to eligible cooperative vehicles. You can gain access to the recommended path through the Starbridge reseller & contract-vehicle platform by reaching out to your Starbridge contact.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Middleton Contracts
Track vendor wins and renewal opportunities
Fabick Cat at City of Middleton
Effective: Mar 11, 2024Expires: Sep 30, 2026Expiration date locked.
This is a Purchase Order (001780E) from the City of Middleton (DPW department) to Fabick Cat for the purchase of one EZ Spot UR-HD08 Pole Setter at a total cost of $13,389.00. The order was issued on February 20, 2024, and approved on March 11, 2024.
Motorola Solutions Inc. at City of Middleton
Effective: Mar 28, 2023Expires: Sep 30, 2026Expiration date locked.
This document is a Purchase Order (Order # 001772E) from the City of Middleton, Public Works Department, to Motorola Solutions, Inc., dated March 28, 2023. It details the purchase of 5 Motorola APX1500 Mobile - Dash Mount Radios, including specifications like VHF, 50W, 512 Channels, O2 Control Head, Dash Mount & Palm Microphone, P25 Trunking Phase II for DaneCom, and a 3-year warranty, for a total amount of $16,731.20. The order references a quote from Baycom, Inc. and specifies shipping and invoicing details.
Fabick Cat at City of Middleton
Effective: Jan 24, 2023Expires: Sep 30, 2026Expiration date locked.
This Purchase Order (001764E) dated January 24, 2023, from the City of Middleton (Water Utility) to Fabick Cat, outlines the purchase of a 2023 CAT H55S Hammer and a 2012 H55D-S Hammer (with a credit for the latter), totaling $9,950.00. The order specifies pre-paid shipping and notes tax exemption.
Carl F Statz & Sons at City of Middleton
Effective: Mar 2, 2023Expires: Sep 30, 2026Expiration date locked.
This Purchase Order (Order # 001768E) from the City of Middleton to Carl F. Statz & Sons, dated March 2, 2023, details the acquisition of a 2023 Polaris Ranger XP1000 for $40,822.13, offset by a trade-in of a 2017 John Deere 825i valued at ($12,000.13), resulting in a net total amount due of $28,822.00.
Gencomm at City of Middleton
Effective: May 25, 2023Expires: Sep 30, 2026Expiration date locked.
This Purchase Order, issued by the City of Middleton's Public Works Department to GenComm on May 25, 2023, is for the acquisition of a Middleton DPW Repeater DFSI to DaneCom System and a corresponding License, DFSI Talkpath for Symphony Interface. The total cost for this order is $2,500.00. The order references Quote 29112 and was endorsed by the Public Works Committee.
Early Buyer Signals
Board meetings and strategic plans from City of Middleton
Public Works Committee Public Works Committee Meeting
Date: Aug 24, 2026Type: Meeting mention
The committee reviewed and approved the 90% design plans for the Highroad Reconstruction project. Furthermore, the members engaged in a discussion regarding the city's sidewalk policy, evaluating cost estimates for repairs and replacements, and considering shifting financial responsibility from property owners to the city. Additional concerns were raised regarding contractor communication, the necessity for more rigorous project inspections, and the importance of improved transparency between the city and residents during infrastructure projects.
Conservancy Lands Committee Committee Meeting
Date: Aug 19, 2020Type: Meeting mention
The committee discussed a potential citywide public comment policy, debating whether public input should be restricted to agenda items and exploring the chair's discretion in facilitating discussions. Additionally, the committee reviewed a proposed wildlife signage policy drafted by public works and parks staff, aimed at improving traffic safety and reducing vehicle-wildlife collisions without oversaturating roadways with unnecessary signs.
Middleton Tourism Commission Meeting Minutes
Key Contacts
Public-sector contacts connected to City of Middleton.
Who manages procurement and purchasing for the City of Middleton?
Procurement is managed at the department level by Department Heads, with oversight and implementation responsibility assigned to the City Administrator under the City of Middleton Purchasing Guidelines and Sustainable Purchasing Policy. Department Heads prepare solicitations; the City Administrator reviews and approves or delegates purchasing decisions.
Where does the City of Middleton post bids and RFPs?
City of Middleton posts solicitations on its official Bid Postings page on the City website (CivicEngage). For some county-hosted solicitations the City directs vendors to register and respond via Dane County’s eProcurement/OpenGov portal as noted in solicitation notices or City newsflashes.
How do vendors complete vendor registration with the City of Middleton?
Native sync to Salesforce & HubSpot
Contract data
Get full contract and spend data
See expiring contracts, renewal timing, pricing history, and competitor awards, then sync the data to your CRM.
The commission discussed and approved a $3,000 grant for the Middleton Nordic Center grand opening to assist with event logistics and marketing expenses. They also authorized a contract with Rev Hospitality to support the development of a three-year strategic plan. Additionally, the commission conducted an in-depth review of the proposed budget, specifically addressing adjustments for postage, communications, insurance, a potential vehicle purchase, and updates to salary and benefits.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Middleton meetings, strategic plans, and budget discussions before the public bid appears.
Vendors register by creating an account and subscribing for notifications on the City of Middleton Bid Postings page. If a solicitation is county-hosted, the solicitation notice or City newsflash will direct vendors to register on Dane County’s eProcurement/OpenGov portal.
What products and services does the City of Middleton procure?
The City of Middleton routinely procures goods, supplies, equipment, and material services (including maintenance and repair) under its Purchasing Guidelines. Professional services and construction are excluded from that policy and follow separate rules or state statutes.
Does the City of Middleton use cooperative purchasing or piggyback contracts?
Yes. The City of Middleton’s Purchasing Guidelines permit use of approved State Bid Lists and other public bid lists (for example, Dane County bids) when those processes meet City requirements, and the Sustainable Purchasing Policy directs staff to explore cooperative purchasing and aggregated demand.
What procurement requirements does the City of Middleton publish for vendors?
City of Middleton’s Purchasing Guidelines require formal solicitations to include solicitation-specific items such as insurance requirements, required forms, and standard contract terms. Vendors must review each solicitation to confirm exact insurance, bonding, licensing, and submission requirements applicable to that procurement.
How does the City of Middleton approve procurement contracts and awards?
Department Heads handle operational purchasing and prepare solicitations; the City Administrator reviews and analyzes quotes and approves purchasing decisions or delegates authority. The Common Council adopts purchasing policies and receives implementation and reporting under the Sustainable Purchasing Policy.
Where can vendors find procurement policies and standard terms for the City of Middleton?
Vendors can find the City of Middleton Purchasing Guidelines and the Sustainable Purchasing Policy in the City’s Document Center on the official website. Those documents define thresholds, solicitation content, required forms, and standard procurement terms used by the City.
What supplier diversity or local vendor preference programs does the City of Middleton use?
The City of Middleton Sustainable Purchasing Policy instructs staff to consider purchasing from businesses located within Middleton, Dane County, or Wisconsin and from historically disadvantaged businesses (certified minority-, women-, disabled-, veteran-owned). It also encourages purchase from B Corps, worker-owned co-ops, and certified green/fair-trade businesses.