What products and services does City of Kansas City procure?

The City of Kansas City procures non‑construction commodities and services—furniture, vehicles, office supplies, IT systems, landscaping, and consulting—and construction projects such as roadwork, water‑main replacement, renovations, and new construction. These procurement categories are listed on the City's procurement landing page.

Does City of Kansas City use cooperative purchasing or piggyback contracts?

The City of Kansas City participates in cooperative purchasing and lists cooperative vehicles such as BuyBoard and OMNIA Partners on its bid opportunities page. Vendors can reference those cooperative contracts when offering cooperative pricing to the City.

What procurement requirements does City of Kansas City publish for vendors?

The City of Kansas City requires vendors to review each solicitation for required forms and terms; solicitations commonly specify insurance, licensing/registration, scope/specifications, pricing, and submission instructions. Required documents and templates are attached to each posted solicitation on the City's portals.

How does City of Kansas City approve procurement contracts and awards?

After an RFP closes, the City of Kansas City evaluates proposals for compliance and scores proposals using the solicitation's stated criteria; a recommendation for award is advanced for formal approval before suppliers are notified.

Where can vendors find procurement policies and standard terms for City of Kansas City?

City of Kansas City publishes procurement policies, standard terms, 'How To Do Business' guidance, and CREO certification resources on the Procurement Services Division web pages. Vendors should consult those pages for policy details and certification instructions.

What supplier diversity or local vendor preference programs does City of Kansas City use?

The City of Kansas City administers M/WBE (Minority/Women Business Enterprise) and SLBE (Small Local Business Enterprise) programs through CREO. CREO manages M/WBE certification, maintains a directory, and assigns participation goals for non‑construction contracts over $160,000 and construction contracts over $300,000.

City of Kansas City

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Buyer type:: City
Location:: Kansas City, MO
Country:: US

City of Kansas City RFPs

Active opportunities open for bidding

EV4821 - CCED Strategic Plan Update - Consultant
Posted
Sep 9, 2026
Closes
Sep 23, 2026
The City of Kansas City, Missouri, through the Economic Development Corporation of Kansas City (EDCKC), seeks proposals from qualified consultants to update the Central City Economic Development (CCED) strategic plan. The work is intended to produce an updated, actionable framework for economic-development priorities, investment decisions, partnerships, and the Board’s existing strategic direction. This is a consulting-services RFP rather than a grant program; it was issued September 9, 2026, and proposals are due September 23, 2026.
City-Wide IDIQ Concrete Sidewalk/Walkway Repair and Maintenance RFP
Posted
Sep 1, 2026
Closes
Sep 22, 2026
Provide city-wide IDIQ concrete sidewalk/walkway repair and maintenance.
EV4759 Process Service for the Law Department
Posted
Sep 4, 2026
Closes
Oct 17, 2026
The City of Kansas City, Missouri, through its Law Department, invites qualified vendors to submit proposals for service of process. The RFP requires a detailed cost proposal and multiple supporting documents, including forms addressing experience, personnel, project approach, sustainability, references, and eligibility verification. The opportunity opened on September 4, 2026, includes a non-mandatory pre-proposal conference on September 18, 2026, and closes October 16, 2026, at 11:00 PM CDT.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
186236
Employee FTE
Full-time equivalent employees.
7,800
Population
Population size to gauge opportunity scale.
521,220
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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How to Sell to City of Kansas City

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $400,000, use sole source.
- Coops: Frequently procures through OMNIA, BuyBoard, and the Kansas City Regional Purchasing Cooperative; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Entity: City of Kansas City, MO.
- Viability: Use for specialized offerings where no competition exists.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The City has used cooperative purchasing before (e.g., OMNIA Partners, BuyBoard, and the Kansas City Regional Purchasing Cooperative) and allows piggybacking. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Kansas City Contracts

Track vendor wins and renewal opportunities

CanAm Technologies Inc. at City of Kansas City
Effective: Jan 29, 2025Expires: Expiration date locked.Unlock
This Statement of Work (Exhibit C) details the implementation project for Teller software for the City of Kansas City, MO, provided by Can/Am Technologies, Inc. It outlines the scope of professional services, with a fixed price of $273,680, alongside estimated travel costs of $16,725 and hardware options totaling $12,242. SaaS licensing costs are covered under a separate agreement. The project encompasses planning, configuration, integration, training, and go-live support, with project management estimated for a 12-month duration.
FAIRFAX IMAGING INC DBA FAIRFAX SOFTWARE at City of Kansas City
Effective: Nov 3, 2025Expires: Expiration date locked.Unlock
This Master Contract for Citywide Cashiering Products and Services is between Kansas City, Missouri and Fairfax Imaging, Inc. (dba Fairfax Software). It covers the provision of cloud-based cashiering software, including implementation services and hardware, as well as an annual SaaS subscription. The initial term of the contract is from November 3, 2025, to November 2, 2026, with options for up to five additional one-year renewals.
CITYBASE INC at City of Kansas City
Effective: Sep 13, 2024Expires: Expiration date locked.Unlock
This is an Agreement between the City of Oakland and CityBase, Inc. for Information Technology Products and Related Services, specifically a Point of Sale Cashiering Solution and Online Payment Solutions. The contract, effective September 13, 2024, and ending June 30, 2029, outlines the provision of hardware and software as a service (HW&SaaS). Compensation for services will not exceed $1,031,391, with detailed annual fees for software and hardware, along with variable transaction-based fees.
CITYBASE INC at City of Kansas City
Effective: Jan 23, 2025Expires: Expiration date locked.Unlock
This document serves as an Authorized Signature page for a proposal submitted by CityBase Inc. to the City of Kansas City, Missouri, in response to an RFP. It contains legal certifications by Jas Saraw, SVP of Sales for CityBase Inc., confirming authority, agreement to terms, and a commitment not to withdraw the proposal for 90 days from the signature date of January 23, 2025. The document also includes an audit trail of the e-signature process.
CanAm Technologies Inc. at City of Kansas City
Effective: Jan 1, 2024Expires: Expiration date locked.Unlock
This Software as a Service Agreement between Can/Am Technologies Inc. and the City of Kansas City, Missouri, grants the client a license to use the Teller software, a web-based system for managing point-of-sale processes, revenue intake, cashiering, balancing, and reconciliation. The agreement covers the scope of services, license terms, annual SaaS fees, support services, professional services, and service level commitments. The initial term is one year, subject to annual renewal.

Early Buyer Signals

Board meetings and strategic plans from City of Kansas City

Transportation, Infrastructure and Operations Committee Meeting Minutes
Date: Jan 28, 2025Type: Meeting mention
The committee reviewed and approved two ordinances: one authorizing a design-build contract for the Blue River Wastewater Treatment Plant Grit Removal and Fine Screens Project to improve grit removal and support new thermal hydrolysis processes, and another authorizing a construction contract for the Phase II Water Main Replacement project to improve distribution system reliability and fire protection capabilities. Additionally, a resolution regarding the enforcement and support of property owner responsibilities for sidewalk snow and ice removal was discussed and held in committee until a future date.
Neighborhood Planning and Development Committee Committee Meeting
Date: Oct 29, 2024Type: Meeting mention
The committee reviewed and passed several ordinances and resolutions, including approvals for residential plats, the termination of specific Community Improvement Districts, and the re-appropriation of funds. Key actions also included authorizing an application for a Brownfields Cleanup Grant for multiple neighborhoods, approving development plans for commercial pad sites and mixed-use projects, and amending Tax Increment Financing plans. Additionally, the committee appointed successor directors to various Community Improvement Districts and authorized the transfer of assets for others, while designating redevelopment projects within the Platte Purchase Development Plan.

Key Contacts

Public-sector contacts connected to City of Kansas City.

Leigh StiglerAccounts Payable Manager

*******@************

+1 (***) ***-****

Andrew BienAccounts Payable Manager, Senior Analyst

*******@************

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Frequently asked questions

Who manages procurement and purchasing for City of Kansas City?

The City of Kansas City's Procurement Services Division within the General Services Department manages purchasing, and KC BizCare assists vendors with outreach and onboarding. Contact information and vendor assistance resources are published on the City's Procurement Services landing page.

Where does City of Kansas City post bids and RFPs?

The City of Kansas City posts non‑construction solicitations on Bonfire, posts construction bids on the City Online Contract Advertising System / KCMO Plan Room, and uses DemandStar for notifications. Vendors must register on the appropriate portal to view and submit responses.

How do vendors complete vendor registration with City of Kansas City?

Vendors register for non‑construction opportunities via the City of Kansas City's Bonfire portal; KC BizCare provides registration guidance, and DemandStar supplies notification services. Registration links and step‑by‑step guidance are available on the City's Procurement Services pages.

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City of Kansas City

City of Kansas City RFPs

Buyer Attributes

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How to Sell to City of Kansas City

City of Kansas City Contracts

CanAm Technologies Inc. at City of Kansas City

FAIRFAX IMAGING INC DBA FAIRFAX SOFTWARE at City of Kansas City

CITYBASE INC at City of Kansas City

CITYBASE INC at City of Kansas City

CanAm Technologies Inc. at City of Kansas City

Early Buyer Signals

Transportation, Infrastructure and Operations Committee Meeting Minutes

Neighborhood Planning and Development Committee Committee Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Kansas City RFPs

Buyer Attributes

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How to Sell to City of Kansas City

City of Kansas City Contracts

CanAm Technologies Inc. at City of Kansas City

FAIRFAX IMAGING INC DBA FAIRFAX SOFTWARE at City of Kansas City

CITYBASE INC at City of Kansas City

CITYBASE INC at City of Kansas City

CanAm Technologies Inc. at City of Kansas City

Early Buyer Signals

Transportation, Infrastructure and Operations Committee Meeting Minutes

Neighborhood Planning and Development Committee Committee Meeting

Key Contacts

Frequently asked questions

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Neighborhood Planning and Development Committee Meeting Minutes

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