What products and services does City of Grand Rapids procure?

The City of Grand Rapids procures goods, professional services, and construction for municipal departments; evaluations consider cost, experience, quality, service reliability, and availability, awarding to the lowest-cost or best-value bidder that meets specifications.

Does City of Grand Rapids use cooperative purchasing or piggyback contracts?

Per Administrative Policy ADP-75-01, the City of Grand Rapids participates in cooperative purchasing with the State of Michigan and may enter joint purchasing agreements with other governmental units, typically paying a service fee to use state cooperative contracts.

What procurement requirements does City of Grand Rapids publish for vendors?

The City of Grand Rapids requires general liability insurance (commonly $1,000,000) with the City listed as additionally insured and carriers licensed in Michigan with an A.M. Best rating of B+ or better; bonding is required for construction projects over $50,000. Each solicitation lists specific additional requirements.

How does City of Grand Rapids approve procurement contracts and awards?

The Amended Purchasing Policy (07/26/2021) gives Department Heads authority for routine budgeted purchases; the City Administrator (with the Finance Director for emergencies) approves limited exceptions under $25,000; the City Commission approves non‑budgeted items, capital ≥$5,000, transactions over $100,000, and professional services.

Where can vendors find procurement policies and standard terms for City of Grand Rapids?

The City Commission‑adopted Amended Purchasing Policy (07/26/2021) and the Vendor/Supplier Information page publish procurement policies, solicitation types, and standard terms for the City of Grand Rapids, including Informal (<$10,000), Request for Quote (up to $50,000), and Formal Solicitations (over $50,000, competitive sealed process).

What supplier diversity or local vendor preference programs does City of Grand Rapids use?

The Office of Equity & Engagement administers the City of Grand Rapids Equal Business Opportunity (EBO) program, including Micro Local Business Enterprise (MLBE) certification for small Kent County businesses; qualifying bids receive bid discount preferences (commonly up to 5% with caps, and up to 10% for specific partnering/mentoring combinations).

City of Grand Rapids

Track open bid opportunities, contracts, public meetings, and key contacts for City of Grand Rapids.

Buyer type:: City
Location:: Grand Rapids, MI
Country:: US

City of Grand Rapids RFPs

Active opportunities open for bidding

Traffic Cones, Barricades, Fencing, & Traffic Control Devices
Posted
Nov 4, 2026
Closes
Nov 20, 2026
The solicitation seeks bids for purchasing and delivering traffic cones, barricades, and fencing. It also covers rental, placement, and removal of traffic control devices. The City of Grand Rapids posted the opportunity on November 4, 2026, with bids due November 20, 2026 at 11:00 a.m. EST.
Traffic Cones, Barricades, Fencing, & Traffic Control Devices RFP
Posted
Nov 4, 2026
Closes
Nov 20, 2026
Purchase and delivery of traffic cones, barricades, and fencing, and the rental, placement, and removal of traffic control devices.
River North, Downtown, and Waterfront Development Partner RFP
Posted
Oct 7, 2026
Closes
Nov 16, 2026
Selection of a development partner to conduct due diligence and master site planning for approximately 6.43 acres of City-owned property in Grand Rapids’ River North neighborhood, including evaluation of Development Center relocation options.
Grand Rapids Public Museum - Phase 2 RFP
Posted
Oct 10, 2026
Closes
Nov 19, 2026
Project consists of multiple phases and stages of addition and renovation of the existing ground level floor of the museum and completing with exterior site improvements along the building's west face and north lawn. Work includes demolition; general trades; earthwork; site concrete; building concrete; masonry; metals; roofing & waterproofing; metal wall panels; joint sealants & fire stopping; doors, frames & hardware; overhead doors; aluminum, glass & glazing; lath, plaster, drywall & acoustical; metal ceilings; wood ceilings; acoustical ceiling coating; tiling; carpet flooring; resinous flooring; intumescent fireproofing; painting; signage; casework & countertops; food service equipment; landscaping & irrigation; brick pavers; fire protection; mechanical/plumbing; commissioning; electrical, communications & security; audio visual systems; ground improvements; toilet partitions; window coverings; DDC control system (by GVA); terrazzo.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
185901
Employee FTE
Full-time equivalent employees.
1,715.8
Population
Population size to gauge opportunity scale.
201,183
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
38 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
Unlock to view
Unlock
Operating Budget
Unlock to view
Unlock

Unlock full profile

Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

Find best-fit RFPs — Then Nail the Response

Get alerted before the bid drops, know which RFPs to pursue, and generate compliant drafts with AI.

Book a demo

AI-ranked best-fit opportunities before bid boards

Auto-drafted, compliance-ready outlines & boilerplate

Competitor & pricing intel from past awards

How to Sell to City of Grand Rapids

Procurement guidance and navigation tips.

Find a faster way to sell to City of Grand Rapids

These purchasing programs appear in City of Grand Rapids's records. Starbridge can help check which contracts cover your product.

Sourcewell

Check my procurement options

Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
38 / 100
EasyLower is betterHard
Quick Decision Flow
Unlock details
- Sole Source: Deprioritize; no clear pathway—use coops to avoid a formal bid.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. Also consider MiDEAL and NPPGov.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
Unlock details
- City of Grand Rapids, MI: Deprioritize sole source. There’s a lack of transparency and evidence for sole source awards, making this path non-viable compared to cooperatives.
- No sole source dollar threshold is documented.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- You can get onboarded to the recommended cooperative path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

Unlock full profile

Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of Grand Rapids Contracts

Track vendor wins and renewal opportunities

PayIt LLC at City of Grand Rapids
Effective: Jul 1, 2021Expires: Expiration date locked.
This document outlines two Statements of Work (SOWs) that amend an existing Master Service Agreement between the City of Grand Rapids and PayIt, LLC, originally effective July 1, 2021. The first SOW (dated December 21, 2022, and effective January 14, 2023) introduces Point of Sale and Interactive Voice Response payment channels, with a $17,500 cost for POS equipment and an increase of $200,000 to the contract with a $1.4M annual not-to-exceed limit, with services extending through June 30, 2024. The second SOW (dated May 12, 2023, and effective July 24, 2023) details the implementation of PayIt Checkout services, including a $5,000 setup fee. Both SOWs outline service scopes, responsibilities, and transaction-based pricing models.
POINT & PAY LLC at City of Grand Rapids
Effective: Nov 7, 2015Expires: Expiration date locked.
This is an E-Payment Services Agreement between Point & Pay, LLC and the City of Grand Rapids, MI. It outlines the provision of electronic payment services, including various modules (Counter, Web, IVR) and payment device options. The initial contract term is three years, commencing November 7, 2015, with automatic annual renewals. Compensation is based on applicable interchange rates plus a 0.4% service fee per transaction. The agreement covers intellectual property, confidentiality, warranties, liability, data security, exclusivity, and an EMV liability indemnification notice.
Bellefeuil, Szur, & Associates, Inc. at City of Grand Rapids
Effective: Jan 1, 2018Expires: Expiration date locked.
This is a Support Agreement between Bellefeuil, Szur, & Associates, Inc. (Licensor) and the City of Grand Rapids (City) for yearly software updates and unlimited telephone support for various BS&A Software .NET Programs. The agreement specifies an annual fee of $71,535, itemized by program, and includes provisions for automatic one-year renewals and fee adjustments based on CPI. The contract was signed on October 24, 2017, and incorporates terms from a prior Licensing Agreement.

Early Buyer Signals

Board meetings and strategic plans from City of Grand Rapids

Urban Forestry Committee Minutes
Date: Jun 12, 2025Type: Meeting mention
The meeting focused on tree awareness initiatives and the upcoming Tour des Trees event. Key agenda items included the Mayors' Monarch Pledge and a review of the approved tree species list to include additional varieties. Partner reports detailed forestry operations, specifically ongoing treatments for Emerald Ash Borer, Hemlock, and Oak Wilt. Additional reports highlighted spring planting and tree watering activities by the Friends of Grand Rapids Parks, as well as coordination efforts for utility tree pruning.
Urban Forestry Committee Minutes
Date: Jan 8, 2026Type: Meeting mention
The committee conducted elections for the positions of Chair and Vice Chair. Discussions included updates on the communication subcommittee and tree awareness initiatives. Members approved the 2026 meeting schedule. Partner reports covered updates on the city's vital streets budget, neighborhood road funding, tree canopy goals, and the upcoming Consumers Energy work plan. Additionally, updates were provided regarding the Climate Action Plan, changes to the tree planting application process for the year, and upcoming community initiatives like the tree identification walk and the Mayor's Greening Initiative. Future agenda items concerning zoning changes, the approved species list, and committee strategy were also noted.

Key Contacts

Public-sector contacts connected to City of Grand Rapids.

Patti CaudillADA Coordinator

*******@************

+1 (***) ***-****

Johanna SchulteAdministrative Analyst II

*******@************

Get relevant City of Grand Rapids bid alerts

Track City of Grand Rapids bids, renewals, public meetings, and contact changes matched to what you sell.

Product-relevant RFPs and bids
Contract renewal signals
Budget and meeting signals
Key contact updates

Track this buyer

Frequently asked questions

Who manages procurement and purchasing for City of Grand Rapids?

The City of Grand Rapids' Purchasing Division within the Fiscal Services Department manages procurement; the Engineering Department administers construction bidding, and the Office of Equity & Engagement runs the Equal Business Opportunity/MLBE supplier program (purchasingbids@grcity.us, 616-456-3173).

Where does City of Grand Rapids post bids and RFPs?

The City of Grand Rapids posts goods and services solicitations on the MITN Purchasing Group (BidNetDirect) and posts construction project bids on BidExpress; both portals are linked from the city's Doing Business with the City page.

How do vendors complete vendor registration with City of Grand Rapids?

Vendors register in the City of Grand Rapids Vendor Self Service (VSS) portal for payments and contracts and separately register on the MITN Purchasing Group to receive and respond to solicitations; construction contractors must prequalify through the Engineering Department and obtain BidExpress credentials.

City of Grand Rapids

City of Grand Rapids RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Grand Rapids

Find a faster way to sell to City of Grand Rapids

City of Grand Rapids Contracts

PayIt LLC at City of Grand Rapids

POINT & PAY LLC at City of Grand Rapids

Bellefeuil, Szur, & Associates, Inc. at City of Grand Rapids

Early Buyer Signals

Urban Forestry Committee Minutes

Urban Forestry Committee Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Grand Rapids RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Grand Rapids

Find a faster way to sell to City of Grand Rapids

City of Grand Rapids Contracts

PayIt LLC at City of Grand Rapids

POINT & PAY LLC at City of Grand Rapids

Bellefeuil, Szur, & Associates, Inc. at City of Grand Rapids

Early Buyer Signals

Urban Forestry Committee Minutes

Urban Forestry Committee Minutes

Key Contacts

Frequently asked questions

Get full contract and spend data

Urban Forestry Committee Minutes

Know what buyers discuss before RFPs drop

Similar government buyers you might want to track