How does the City of Clayton approve procurement contracts and awards?

The Board of Aldermen (City Council) approves procurement awards and contracts at regular Council Business Sessions. Those sessions are held on the second and fourth Tuesdays at 7:00 p.m. in Council Chambers; the Finance Department handles operational purchasing and contract administration.

Where can vendors find procurement policies and standard terms for the City of Clayton?

City of Clayton publishes its Purchasing Policy and related financial policies on the City's Financial Policies webpage. The Finance Department administers purchasing; vendors should consult that Financial Policies page and each solicitation's documents for specific procurement terms and requirements.

City of Clayton

Track open bid opportunities, contracts, public meetings, and key contacts for City of Clayton.

Buyer type:: City
Location:: Clayton, MO
Country:: US

City of Clayton RFPs

Active opportunities open for bidding

ADA Assessment \& Transition Plan
Posted
Nov 4, 2026
Closes
Dec 17, 2026
* Department:Parks%20and%20Recreation * Start Date:11/04/2026 * Close Date:12/17/2026 4:00 PM The City of Clayton (City) Parks and Recreation Department (Department) is issuing this request for proposals (RFP) for consultant services to conduct a comprehensive assessment of the Departmentâ€™s parks, recreation facilities, programs, services, and communications for compliance with the Americans with Disabilities Act (ADA) and the State of Missouri accessibility standards. The project outcome will be an ADA Assessment and Transition Plan (Plan) providing recommendations as the basis for prioritizing, budgeting, implementing, and monitoring the removal of barriers. The City anticipates completing the selection and award process in January 2027.
2027 Street Tree Removal Services (Request for Proposal)
Posted
Oct 30, 2026
Closes
Nov 20, 2026
Work consists of tree removal on the public rights-of-way to include but not limited to; tree lawns (street trees between the curb and sidewalk), medians, islands, and common areas. The selected contractor will be responsible for supplying all personnel and equipment to safely cut down trees; remove, load, and haul all logs and wood chips; and clean up all remaining debris from the designated locations throughout the city.
Cracksealing FY2027-28 RFP
Posted
Oct 19, 2026
Closes
Nov 20, 2026
Work includes preparing and sealing of cracks and joints in city streets and alleys, providing traffic control and other incidental items
City of Clayton, Missouri Shaw Park Tennis Center Fence Project - 2027 INVITATION FOR BIDS
Posted
Oct 19, 2026
Closes
Nov 19, 2026
The City of Clayton is seeking bids for the removal and replacement of fencing and gates at the Shaw Park Tennis Center, including approximately 1678 linear feet of 9 gauge 10-foot pvc coated black chainlink fence and industrial swing gates.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
129591
Employee FTE
Full-time equivalent employees.
179.3
Population
Population size to gauge opportunity scale.
17,807
Procurement Difficulty Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Clayton

Procurement guidance and navigation tips.

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These purchasing programs appear in City of Clayton's records. Starbridge can help check which contracts cover your product.

Sourcewell
TIPS

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Procurement Difficulty Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHard
Quick Decision Flow
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- Sole Source: Don’t spend time here—pivot to a cooperative contract.
- Coops: Frequently procures through TIPS, BuyBoard, Sourcewell, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. If no coop fit: Expect a formal RFP for anything over $25,
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Clayton, MO. There is no evidence that Clayton uses sole source contracting. With a low $25,000 competitive bidding threshold and strict adherence to competitive processes, a sole source path is unlikely to be approved. Practical guidance: deprioritize sole source and move to a cooperative purchasing vehicle.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended cooperative vehicles through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact.
- Clayton uses cooperative purchasing. Their Purchasing Policy (Section 1-8) states that using cooperatives meets competitive requirements. A recent $45,000 facilities buy was executed via a TIPS contract, confirming acceptance of coops.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Clayton

City of Clayton City Council Minutes
Date: Oct 27, 2026Type: Meeting mention
The City Council held public hearings and adopted ordinances concerning amendments to the zoning map, the establishment of a Unified Development Code, and the rezoning of property on South Brentwood Boulevard from an R-7 to an M-3 district. Discussions were held regarding the use and data-sharing policies of Automated License Plate Recognition (ALPR) technology. The Council also approved a professional services agreement with Raftelis Financial Consultants, Inc. for a Fire Authority Feasibility Study, and ratified a collective bargaining agreement with the Eastern Missouri Coalition of Police, Fraternal Order of Police Lodge 15. Additionally, the Council tabled a resolution regarding the adoption of a Strategic Economic Incentive Policy.
Clayton Parks & Recreation Commission Meeting
Date: Oct 5, 2026Type: Meeting mention
The commission received an update regarding public sculptures within city parks, covering current maintenance needs, restoration estimates, and the approval process for new acquisitions. The Director's report included progress on park projects such as Hanley Park and orchard development, grant submissions, delays in lighting installations, and the upcoming use of goats for vegetation management. Additionally, the commission discussed potential policies regarding political signage in parks, upcoming school district capital improvement projects, and ongoing e-bike regulation concerns.

Key Contacts

Public-sector contacts connected to City of Clayton.

Jeffrey CountsAssistant Chief/Fire Marshal

*******@************

+1 (***) ***-****

Myron BurrAssistant City Manager

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Clayton?

Procurement and purchasing for the City of Clayton are managed by the City Finance Department. Clayton is a Missouri statutory Plan B council–manager city: the Mayor and Board of Aldermen hold legislative authority while the City Manager oversees daily operations.

Where does the City of Clayton post bids and RFPs?

The City of Clayton posts bids, RFPs, and RFQs on its 'Bid Documents (RFP & RFQ)' webpage. The portal organizes notices by categories such as Construction, Engineering, and Architectural & Landscape and provides downloadable solicitation documents for each posting.

How do vendors complete vendor registration with the City of Clayton?

Vendors register for bid notifications with the City of Clayton by subscribing to the E-Notification program on the City's website. Prospective vendors select applicable solicitation categories on the E-Notification page to receive email alerts when RFPs, RFQs, or bid documents are posted.

City of Clayton

City of Clayton RFPs

ADA Assessment \& Transition Plan

2027 Street Tree Removal Services (Request for Proposal)

Cracksealing FY2027-28 RFP

City of Clayton, Missouri Shaw Park Tennis Center Fence Project - 2027 INVITATION FOR BIDS

Buyer Attributes

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How to Sell to City of Clayton

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Early Buyer Signals

City of Clayton City Council Minutes

Clayton Parks & Recreation Commission Meeting

Key Contacts

Frequently asked questions

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City of Clayton RFPs

ADA Assessment \& Transition Plan

2027 Street Tree Removal Services (Request for Proposal)

Cracksealing FY2027-28 RFP

City of Clayton, Missouri Shaw Park Tennis Center Fence Project - 2027 INVITATION FOR BIDS

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Clayton

Find a faster way to sell to City of Clayton

Early Buyer Signals

City of Clayton City Council Minutes

Clayton Parks & Recreation Commission Meeting

Key Contacts

Frequently asked questions

Plan Commission And Architectural Review Board Meeting

Know what buyers discuss before RFPs drop

City of Clayton

City of Clayton RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Clayton

Find a faster way to sell to City of Clayton

Early Buyer Signals

City of Clayton City Council Minutes

Clayton Parks & Recreation Commission Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Clayton RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Clayton

Find a faster way to sell to City of Clayton

Early Buyer Signals

City of Clayton City Council Minutes

Clayton Parks & Recreation Commission Meeting

Key Contacts

Frequently asked questions

Plan Commission And Architectural Review Board Meeting

Know what buyers discuss before RFPs drop

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