Cherokee County Rural Water District 13

The meeting covered the operator's report, noting improvements in plant operations and addressing issues related to backwash. The board agreed to accept an estimate for fixing the Chevy truck. Updates were provided on loan compliance efforts and the completion of the Asset Management Plan. Financial matters were discussed, including the payment of claims, transfer of savings and meter deposit accounts to a new money market account. New business included adjustments, forfeitures, and transfers, as well as discussions and possible actions concerning a RIG grant reward letter and early payoff of a FAP loan. An executive session was held to discuss a personnel matter, which was tabled until the next meeting.

The meeting included discussions on the consent agenda, such as the financial report, and payment of claims. The board addressed an operator's report, focusing on highway project-related leaks and plant filter replacement. The office report included updates on ODOT claim forms, postage expenses, file digitization, and a meeting with OKDEQ for loan compliance. New business involved approving change orders for a highway project, discussing outstanding balances on disputed accounts with Cookson Marina, approving an increase to the daily deposit limit for ACH accounts, and tabling a policy update regarding member shutoff valves. An executive session was held to discuss personnel matters, specifically concerning the pay rate.

The meeting covered financial matters, including a report indicating increased revenue and the opening of a money market account. The board discussed and approved payment of claims, adjustments, and new memberships, including hydraulic reports for multiple locations. An operator's report addressed a filter blowout and antenna damage. Discussions were held regarding updates on current projects, particularly the new filter skid installation, RIG grant, and intake dock project, including bid evaluations and potential contract change orders. Invoices from Myers Engineering were also reviewed.

The meeting included a presentation of the proposed 2025 budget, which analyzed revenues and expenses from January to October 2024, and considered the impact of inflation on operational costs. The budget encompasses current principal payments, required capital repairs, and estimated matching funds for anticipated grant awards. It also addresses a loan agreement with the Oklahoma Water Resources Board (OWRB) requiring a "Super Debt Coverage Covenant." The proposed budget considers hiring a new employee and increasing the District's reserve accounts for emergencies and infrastructure improvements. The need for a dump trailer was also discussed.

The meeting included discussions and actions on several key areas. The board reviewed and clarified financial reports, specifically payments to Filmtec and K&M Welding. An operator's report highlighted leak repairs, the ordering of a new Chart Recorder, and the return of the High Service pump to operation. Updates were provided on the digitization of customer files. Discussions covered a pre-construction meeting with contractors for a project, meter bypass issues at Cookson Marina, and members with multiple services on a single meter. The need to update customer rates and structure a commercial/master meter rate was also addressed. An executive session was held to discuss a personnel matter regarding the pay rate for Jesse Dry, but no action was taken.