Carlton Trail College

The meeting commenced with acknowledgements of Treaty 4 and 6 territories, followed by a review for conflicts of interest. Key agenda items included the approval of the regular meeting agenda, the approval of minutes from several previous meetings (October 21, November 10, November 13, and November 19, with amendments noted for the October 21 and November 19 minutes). Business arising was noted as none. In the Board section, reports covered the Chairperson's attendance at the Legislative Assembly of Saskatchewan Throne Speech and ministry engagement receptions. Board items included attendance at the SATCC Apprenticeship Celebration Dinner. Committee reports detailed the Governance & HR Committee's review of minutes, plans for a Professional Development Event featuring DiSC Assessments in January, and the approval of engagement letters for Board & CEO Evaluation Planning with Laura Soparlo Consulting. The Finance/Audit/Risk Committee reviewed 2025 Audit Assessment Results. The President and CEO report included the posting of a new Controller position, review of the Director's Report, the SK Post-Secondary Education Multi-Year Operating Funding MOU, plans for CICan's Connections Conference attendance, and the approval of the 2024-2025 Annual Report. Other items included the Accountability Reporting Plan and a Trades Facility Update. The VP Finance report covered revenue/expense statements and the status of vehicle purchases. The Board agreed to the Executive Assistant purchasing poinsettias. Discussions also covered the planned office closure dates and regional manufacturing and virtual health initiatives. The meeting included multiple in-camera sessions with and without executive leadership.

The meeting commenced with acknowledgment of Treaty 4 and 6 territories and inquiries regarding potential claims or conflicts of interest. Key agenda items included the review and approval of the meeting agenda. The Board awarded the tender for audit services to Virtus Group for a four-year term, beginning July 1, 2025. Recommendations were made for future audit selection processes, such as starting earlier and refining reference checks. An update on the Peavey Mart acquisition detailed ongoing preparation activities like security system installation and signage, with a formal announcement planned for the new year and exploration of additional fundraising. Following an in-camera session, the Chair provided an update on the upcoming Regional College Board Chair meeting concerning Out-of-Scope Renumeration. Administrative reminders included completing the DiSC Personality Assessment by January 9, 2026, notification regarding the Winter 2026 governance program offering, options for ordering business cards, and confirming attendance for the CICan Conference at the next Board meeting.

The meeting included a review of the social investment project contract, with discussion of legal counsel's guidance and clarifications needed from the funding partner. Key items discussed were restrictions on the sale, lease, transfer, or registration of interest, post-construction monthly project updates, and exclusive naming rights. The Board also addressed the clarification of the possession date and recommended a legal review to determine possible mitigation for interest payments.

The meeting focused on reviewing and discussing the next steps regarding Peavey Mart, including a seller's counteroffer and the potential issuance of a counteroffer by the college, subject to financial review, funding confirmation, zoning, appropriate conditions, and legal services. The board also discussed the Regional College Board Meeting, considering an alternate option at the upcoming Advanced Education Sector Meeting in early November or hosting in Humboldt on December 2, with topics including networking, policies, governance, and board recruitment.

The Carlton Trail College Board of Directors convened to discuss and review the seller's counteroffer for the Peavey Mart building. The board approved the college's intent to accept the counteroffer of $3.6 million, contingent upon a satisfactory financial review, confirmation of funding availability and zoning, inclusion of appropriate conditions in the offer, obtaining legal services to write the offer to purchase, and approval from the Ministry of Advanced Education.