Berryhill Fire Protection District 675 C

The agenda included calling the meeting to order, establishing a quorum, and opening the meeting with prayer. The board addressed financial issues, including assessment estimates and a review of the financial status, specifically warrant review and approval of expenditures. Additionally, the board discussed grant status, particularly the SAFER FY 2022 application. The Fire Chief provided a report covering facility and apparatus projects. The agenda also included an executive session and new business.

The agenda includes a call to order and establishment of a quorum, public comments, and the swearing in of Dr. Richard Presley. The board will discuss financial issues, including a financial status update, warrant review and approval, deposit amount, approval of CY 2025 budget changes, billings and collections, and grant status. The Fire Chief will provide a report covering apparatus, facility, personnel, and dispatch. Board action items include discussion and approval of positions within the Board, a workshop date, continuing services with Mark Ramsey, closing the bank account with American Heritage Bank and moving funds to First Oklahoma Bank, opening new accounts for the EMS district, removal of Frank Mason and adding Dr. Richard Presley to bank accounts, resolutions for special assessments and name/address changes on tax rolls, an updated vehicle plan and loan options, and a discussion on a project Solutions purchase for the department. The agenda also includes old and new business, an executive session, and discussion and possible action on executive session items.

The meeting included discussions and actions on various financial issues, including assessment estimates, warrant review and approval, FY2022 audit findings, and expenditures. The board discussed and considered approving changes to the website, determining it was within the allowable amount for Tamera Tumleson to proceed. An executive session was held to discuss human resources matters. The community segment included discussion on a petition for removal from the district by Teal Ridge, but no action was taken. Grant statuses for FEMA AFG FY2022 and SAFER grant were reviewed. The Fire Chief's report included updates on facility projects.

The meeting addressed financial issues, including warrant review and approval, deposit amounts, and reimbursable expenses related to Fathers Day Storm, Louisiana Deployment (EMAC), and Bartlesville (FMAG). Bond action was discussed regarding multiple containers, structural steel, scaffolding staircase, paint, forcible entry door prop, roof escape hatch, metal exterior doors, sealing, smokebox, FDC connection, water line, and structural grating. The board also discussed human resources, arbitration, volunteer CPAT, contract discussion, and PTO buyback. Grant statuses were reviewed for operations, SAFER, FP&S, and CDG grants. The Fire Chief reported on apparatus issues, facility updates including 3-phase interior completion, HVAC, plumbing, and architect meetings, as well as new records management software, contract renewal with Responder 360, and a new phone system.

The meeting included discussions and possible actions on resolution 20230711-01 for correction of erroneous assessment, setting up a meeting with the residents of Teal Rodge before the August 11, 2023, County Commissioners hearing, obtaining quotes for generators sufficient to power all aspects of fire station under emergency conditions, approval of the Union contract, generator project, electrical upgrade 460 3 phase award to Lawson electric, HVAC upgrade, Propane tank 1000 gal, Mini split HVAC Units for Fire Hall, hiring plan to replace the firefighter that is leaving July 17, 2023, and to establish a hiring list through January 31, 2024, Mcdonal Assoc. Proposal to provide bond prep and guidance, response to June 17, 2023, natural disaster and aftermath projects and moving the meeting from August 8th to August 15, 2023.