What vendor requirements does the City of Auburn publish for procurement?

The City of Auburn requires vendors to submit a W-9 and a voided check or bank letter as part of VSS registration. Other requirements such as insurance, bonding, licensing, or specialty compliance are specified within each solicitation, so vendors should review posted bids for required forms and contract terms.

How does the City of Auburn approve procurement contracts and awards?

Contracts are processed by the Procurement Division in the City of Auburn Finance Department; awards and contract approvals are ratified by the City Council at its regular meetings. Day-to-day contract administration is overseen by the Office of the City Manager, with Finance staff handling execution and records.

Where can vendors find procurement policies and standard terms for the City of Auburn?

Procurement for the City of Auburn is governed by the City of Auburn Purchasing Policy and Procedures manual and the Code of Alabama, 1975; both are referenced on the City's official Bids page (https://www.auburnalabama.org/bids/), which serves as the primary entry for policy and terms.

City of Auburn

Track open bid opportunities, contracts, public meetings, and key contacts for City of Auburn.

Buyer type:: City
Location:: Auburn, AL
Country:: US

City of Auburn RFPs

Active opportunities open for bidding

LAKE WILMORE MAINTENANCE BARN RFP
Open
Aug 27, 2026
Closes
Sep 17, 2026
This project involves providing a new gravel driveway, curb, and gutter from Grove Hill Road to a new gravel pad and concrete slab for a wood framed pole barn structure with prefabricated steel trusses. The pole barn structure will house field and lawn care equipment for the City of Auburn's Lake Wilmore Park Fields and Facilities.
LANDSCAPE MAINTENANCE AND UNIT PRICE INSTALLATIONS FOR ISLANDS, MEDIANS, ROUNDABOUTS, AND SELECTED STREETSCAPES RFP
Open
Aug 27, 2026
Closes
Sep 17, 2026
The City is requesting bid prices on landscape maintenance and unit price installations for islands, medians, roundabouts, and selected streetscapes.
2026 UPS Preventative Maintenance Service Agreement RFP
Open
Aug 21, 2026
Closes
Sep 24, 2026
Preventative maintenance services are performed in a manner that will maintain the performance and function of the City's critical Uninterruptible Power Supply (UPS) systems. The City currently has a total of eight (8) UPS systems that require routine servicing in the form of the preventative maintenance. Routine repairs and other non-preventative maintenance work may be authorized by the City on an as-needed basis, and the contractor shall submit separate quotes for consideration of these services.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
160662
Employee FTE
Full-time equivalent employees.
626
Population
Population size to gauge opportunity scale.
85,113
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Unlock

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How to Sell to City of Auburn

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $30,000, use sole source.
- Coops: Frequently procures through Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- City of Auburn’s competitive threshold is $30,000; sole source above that is rarely used. Deprioritize this path and redirect efforts to coops or a competitive bid that accounts for the local 5% preference via a Lee County partner.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- City of Auburn actively uses cooperative purchasing and participates in Sourcewell (participating agency; Account #58923). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Auburn

Auburn City Council Meeting
Date: Aug 18, 2026Type: Meeting mention
The council discussed transportation safety projects, including crosswalk and signage improvements. Administrative updates regarding city hall's anniversary and board vacancies were presented. The council reviewed and approved items on the consent agenda, specifically a special events alcohol license. A significant portion of the meeting was dedicated to a public hearing and subsequent discussion regarding a proposed text amendment to the zoning ordinance to create distinct classifications for travel centers and truck stops, aimed at addressing neighborhood concerns about noise and overnight parking at local gas stations.
Auburn City Council Council Meeting
Date: Aug 18, 2026Type: Meeting mention
The meeting included mayoral announcements regarding the upcoming dedication of a home by Habitat for Humanity. Discussions also addressed the start of the high school football season, specifically noting the expected increase in traffic and crowd attendance in the city. Additionally, the council emphasized the importance of the upcoming municipal election.
Auburn City Council Meeting

Key Contacts

Public-sector contacts connected to City of Auburn.

Shyrell Velez-WhiteAdministrative Coordinator

*******@************

Lindsay ManleyAssistant City Clerk

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Auburn?

Procurement is managed by the Procurement Division within the City of Auburn Finance Department at City Hall (144 Tichenor Ave, Suite 5). The City Council is the elected governing body and the Office of the City Manager oversees day-to-day administration.

Where does the City of Auburn post bids and RFPs?

The City of Auburn posts bids and RFPs on its official Bids page (https://www.auburnalabama.org/bids/) and issues vendor notifications through the Tyler/MUNIS Vendor Self-Service (VSS) portal (https://selfservice.auburnalabama.org/vss/). Vendors should maintain NIGP commodity codes to receive alerts.

How do vendors complete vendor registration with the City of Auburn?

Vendors register through the City of Auburn Vendor Self-Service (VSS) portal at https://selfservice.auburnalabama.org/vss/ (Tyler/MUNIS). Registration requires a valid email, business contact information, selection of NIGP commodity codes, and uploads of a W-9 and a voided check or bank letter; existing vendors use 'Link to Existing'.

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City of Auburn

City of Auburn RFPs

Buyer Attributes

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How to Sell to City of Auburn

Early Buyer Signals

Auburn City Council Meeting

Auburn City Council Council Meeting

Auburn City Council Meeting

Key Contacts

Frequently asked questions

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City of Auburn RFPs

Buyer Attributes

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How to Sell to City of Auburn

Early Buyer Signals

Auburn City Council Meeting

Auburn City Council Council Meeting

Auburn City Council Meeting

Key Contacts

Frequently asked questions

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