Issue Date: October 27, 2026
Due Date: November 10, 2026
Procurement Contact: Westmoreland County
Blake Byrd, Deputy County Administrator
P.O. Box 1000
Montross, VA 22520
Phone: 804-493-0130
Email: bbyrd@westmorelandva.gov
Proposal Deadline: November 10, 2026, 10:00 a.m.
• Proposals shall be submitted by sealed envelope, plainly marked "Westmoreland County Scrap Metal Materials Recycling".
• Each Bidder must submit one (1) original and one (1) copy of the proposal.
• All Proposals that are delivered via mail or are hand delivered must be addressed to the "RFP - Westmoreland County Scrap Metal Materials Recycling" listed above.
• Any Proposals sent in via facsimile or telephone shall not be considered. Any Proposals that are turned in late will be rejected and returned unopened.
• Proposal documents may be downloaded from the Westmoreland County website.
• The County reserves the right to award the bid for these services in whole or in part to the vendor(s) providing the most responsive and cost effective bid.
• The County reserves the right to reject any bid, in whole or in part, when in the best interest of Westmoreland County, Virginia.
REQUEST FOR PROPOSALS (RFP) SCRAP METAL REMOVAL SERVICES
WESTMORELAND COUNTY, VIRGINIA
Westmoreland County, Virginia, is seeking sealed proposals from qualified contractors for the routine removal and recycling of scrap metal materials.
1. Scope of Services & Operational Requirements
• Location: All services will take place at the Westmoreland County Transfer Station located at 350 Poorhouse Road, Montross, VA 22520.
• Removal Frequency: The selected contractor must remove accumulated metals at a minimum of every two months to prevent large stock accumulation on site. Proposers must explicitly state their proposed collection frequency and schedule within their submission.
• Operational Continuity: All removal activities, scheduling, and logistics must be coordinated so they do not disrupt the normal daily operations of the Transfer Station. The successful bidder must be able to self-load materials.
2. Revenue Sharing & Financial Reporting
• Revenue Share: Proposers must indicate whether they will share a percentage of the revenue generated from the sale of the scrap metal with the County. If applicable, specify the percentage split or pricing model.
• Market Accountability: The County acknowledges the inherent volatility of the commodities and metals markets. However, the selected contractor must provide detailed, transparent documentation of total income received from all recycled materials collected under this contract.
3. Legal, Regulatory, and Contractual Terms
• Compliance with Laws: The contractor must strictly adhere to all applicable local, state, and federal statutes, regulations, and safety standards throughout the life of the contract.
• Non-Discrimination & Fair Employment: The successful contractor must employ fair employment practices. Discrimination against any employee or applicant because of race, color, religious creed, age, sex, national origin, or ancestry is strictly prohibited.
• Contract Assignment: This contract may not be assigned, transferred, or subcontracted, in whole or in part, without the prior written consent of the Westmoreland County Procurement Officer or their designated representative.
4. Anti-Collusion Certification
• By signing and submitting a proposal, the proposer officially certifies that the submission is made without any prior understanding, agreement, collusion, or connection with any other corporation, firm, or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair and without fraud.
(Proposal form fields shown for Legal Name of Bidder, Business Address, Name and Title of Person Authorized to Sign, Signature, Date, Phone Number, E-mail Address.)
