HYDE COUNTY SOLID WASTE DEPARTMENT 30 Oyster Creek Road | P.O. Box 188 | Swan Quarter, NC 27885
REQUEST FOR PRICE QUOTATIONS
Curbside Vegetative Chipping Services - Ocracoke Island
Issuing Agency: Hyde County Solid Waste Department
Date of Issuance: November 9, 2026
Submission Deadline: November 20, 2026
Contact: khodges@hydecountync.gov
1. Purpose & Overview
The Hyde County Solid Waste Department is requesting written price quotes from qualified and licensed contractors to provide routine residential curbside vegetative chipping services on Ocracoke Island, North Carolina.
The objective of this contract is to maintain regular roadside vegetative debris reduction for residents of Ocracoke Island, ensuring public safety, clean right-of-ways, and proper municipal waste management.
2. Scope of Work
The selected contractor shall furnish all necessary labor, tools, fuel, transportation, personal protective equipment, and chipping machinery required to perform roadside chipping services on Ocracoke Island. Contractors should average approximately 10 yards an hour.
Service Requirements ● Material Acceptability: Chipping is limited to residential yard brush, tree trimmings, and vegetative limbs up to six (6) inches in diameter. Commercial debris, land-clearing waste, and non-vegetative trash are strictly excluded. ● Placement: All vegetative piles will be placed roadside near driveways or public right-of-ways by island residents or if resident chooses, will be transported to the Ocracoke Garden Center. ● Record Keeping: Contractor must maintain detailed accounting logs for each service cycle, including service date, street address, number of piles chipped, relevant field notes and hours of services. ● Mulch Management: Contractor may leave chipped materials for the landowner at their request or must deposit chipped biomass at the designated Hyde County disposal site which is currently Ocracoke Garden Center. ● Service Schedules: Price quotes should be based on an hourly rate.
3. Island Access & Special Conditions ● Ferry Access: Ocracoke Island is accessible solely via the North Carolina Department of Transportation (NCDOT) Ferry System (operating from Swan Quarter, Cedar Island, and Hatteras). Contractors are fully responsible for coordinating all vehicle and equipment ferry logistics and scheduling. ● Local Operations: Preference may be given to contractors with dedicated equipment or operational capacity based directly on Ocracoke Island to ensure service reliability.
4. Contractor Qualifications & Submittal Requirements Interested vendors must submit the following documentation along with their price quotation:
5. Quote Form: Fully completed Quote Form (Attachment A).
6. Business & Licensing Details: Proof of active NC General Contractors License or Specialty Contractor License (if applicable) is preferred but not required.
7. Tax Identification: Completed IRS Form W-9.
8. Certificate of Insurance: Proof of Commercial General Liability Insurance and Workers' Compensation Coverage, if required, naming Hyde County as an additional insured upon award. (Worker's Compensation Coverage is only required if the the entity has employees.)
5. References: Minimum of two (2) professional references.
6. Price Quotation Schedule Please provide pricing for chipping services based on an hourly rate. All rates must include labor, machinery, fuel, and travel costs. Contractors should average approximately 10 yards per hour.
7. Submission Instructions Quotations must be submitted no later than November 2, 2026 by 5:00 PM EST. Submissions and any questions may be delivered by email to khodges@hydecountync.gov
Hyde County reserves the right to reject any or all quotes, waive minor informalities, and select the contract option that best serves the public interest and budgetary constraints of the county.
