RFT 2026-23 CURBSIDE RECYCLING COLLECTION \& PROCESSING

Description: INVITATION TO TENDER The Rural Municipality of Gimli is accepting quotations for: • Residential Curbside Recycling Collection & Processing throughout the Rural Municipality of Gimli consisting of the Town of Gimli plus the rural area, Gimli Industrial Park and ~27 subdivisions along the shores of Lake Winnipeg. • Commercial Business & Public Container Recycling Collection & Processing will also be included but the pricing and quarterly reporting must be kept separate from residential recycling collection. • The Rural Municipality of Gimli has an area of 318.75 km² • The 2021 Census lists the population of Gimli = 6,569. • Permanent Dwellings =~ 3141 • Seasonal Dwellings =~ 1652 • Total Permanent and Seasonal Dwellings = ~4793 • Recycling is to be collected from each dwelling on a weekly basis in accordance with the REFUSE AND RECYCLING MAP 2026 The Tender document is available to interested bidders on the RM of Gimli municipal website or on MERX. Completed tenders must be submitted by noon on November 20, 2026 to the Rural Municipality of Gimli (see submission address below). Questions or concerns with respect to the tender can be directed to Ron Hahlweg, Director of Operations (phone (204) 642-6688, email operations@rmgimli.com). The RM of Gimli reserves the right to reject any or all bids, to waive irregularities and informalities therein, and to award the tender in the best interest of the RM of Gimli in its sole discretion. Lowest bid may not be accepted. Contractors must comply with Municipal requirements for liability insurance, WCB coverage and business licensing to be eligible to be awarded the contract. SCOPE OF WORK (summary of key requirements) 1. Provide required equipment, operators and all operating costs for collection and hauling of recycling from all properties in the Municipality to an approved recycling plant. 2. Recognize seasonal increase in properties between May long weekend and September long weekend; total weight collected in 2025 was 353 MT residential and 42 MT commercial. Prior years noted (514 MT in 2021) and RM wishes to increase diversion. 3. Optimize services to reduce waste management costs and provide processing methodology for collected materials. 4. Develop detailed tracking, reporting, and invoicing system (including scale tickets) compatible with Recycle Manitoba (formerly MMSM) reporting; residential pickup MUST be reported separately from Business/Commercial pickup; Business/ICI requires separate quarterly reporting. 5. Contractor must be an approved collector/processor of Recycle Manitoba (MMSM) for the municipality to receive funding. 6. Adhere to published pickup schedule (Appendix A); schedule may be amended only with municipal approval. 7. Collect mandatory materials under the MMM Municipal Funding Agreement. Accepted materials include: Plastic containers (beverage bottles, clamshells, jugs, soap bottles, spray bottles, tubs & cups, yogurt containers, deodorant containers), Paper (envelopes, flyers, cartons, magazines, newspapers, paper bags, paper cups, printer paper), Cardboard (boxes, cereal boxes, egg cartons, pizza boxes, tissue boxes, tubes), Metal cans (coffee cans, cookie tins, drink & food cans, metal lids), Glass containers (food jars, drink bottles, wine & liquor bottles). 8. Hauling in open truck is not allowed; photo of equipment must be submitted with tender. 9. Contractor shall not be required to enter onto private property; collection limited to containers not exceeding 50 pounds per container. 10. Bulk recycling at RM Recycling Depot (292 Anson St) weekly from shed and up to ten 6-yard blue bins across locations; contractor not permitted to dispose of collected materials at Arnes Waste Disposal Ground. 11. Contractor must be WCB-registered and provide evidence of good standing when requested; must provide Comprehensive General Public Liability coverage of not less than $2,000,000 per occurrence and maintain Gimli business license or commercial assessment for operating in the Municipality. 12. Contractor must rectify complaints/missed pickups within 48 hours; penalties apply for failures (e.g., $20 per location for missed pickups not rectified in 48 hours). 13. Collection frequency for residential is weekly per the Appendix A schedule; CBD bins have higher-frequency collections during peak summer (Mon/Wed/Fri) with adjustments for long weekends/holidays. 14. Performance bond or irrevocable letter of credit may be requested equal to 50% of 1st year bid amount. Additional instructions, insurance, performance security, penalty provisions, and qualification requirements are described in the tender document.