Description: TOWNSHIP OF MONTCLAIR NOTICE TO VENDORS NOTICE IS HEREBY GIVEN that sealed proposals will be received until 3:00 pm on December 4, 2026, by the authorized representative of the Township of Montclair in the Division of Purchasing, 2nd Floor of the Municipal Building, 205 Claremont Avenue, Montclair, New Jersey 07042 for the following: RFP 26 - P31 Request for Proposal (RFP) - Professional Services Occupational Health, Employee Medical Evaluations, and Drug \& Alcohol Testing Services Request for Information (RFI), questions and the complete RFP package, must be sent to: Email: purchasing@montclairnjusa.org The Township of Montclair is requesting proposals from qualified individuals or firms to provide the above-mentioned professional services for CY 2027 in accordance with the specifications or Township approved equivalent. The Township reserves the right to award a contract to one or more individuals or firms. The Township of Montclair reserves the right to consider proposals for sixty (60) days after their receipt and reserved the right to waive any informalities, to accept a proposal which is deemed most favorable to the interest of the Township in accordance with the specifications and current New jersey state and federal regulations. Vendors are required to comply, where applicable, with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27-1 et seq., New Jersey Statutes Title 19 Fair and Open Process, and all other applicable laws. Township of Montclair ordinance O-22-10, adopted on June 22, 2022, established the Diversity Inclusion Program (DIP). This includes Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Veterans' Business Enterprise (VBE), Disabled-owned Business Enterprise (DOBE), and LGBTQ+ owned businesses. The DIP program is a means to offer goods and services business opportunities for these classifications. Date of Publication: November 10, 2026 - Star Ledger ATTEST: AL B. Dineros, QPA Purchasing Agent
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Scope of Work: Administration services to support pre-funding (develop project scope and complete MRP application(s), coordinate with local government and engineer, submit required information in the format described by the GLO) and post-funding services (grant administration and project delivery for infrastructure, utilities, housing and eligible projects funded by MRP). General administration duties include program compliance, financial processes, recordkeeping, monitoring liaison, draw requests, outreach, use of the GLO system of record, monthly project status updates, labor and procurement duties (including Labor Standards Officer services), financial duties (reports, audits, bank account setup, AFFH, Section 504), contract revisions and closeout. Construction management duties include preparing contract/bid and closeout packages to meet GLO requirements, monitoring contractor performance, processing change orders, assisting with draws and project closeout, and supporting A/E plan development. Acquisition duties include establishing acquisition files, submitting acquisition reports, and completing acquisition activities as necessary. Environmental services include determining required level of environmental review, preparing HUD-required environmental forms, consulting with oversight/regulatory agencies, performing or contracting special studies (biological assessments, wetland delineations, asbestos/lead surveys, Phase I/II ESAs, permits, etc.), responding to comment periods, maintaining coordination with project team, submitting environmental review into the GLO system of record, performing site visits, preparing public notices (e.g., FONSI, Request for Release of Funds), documenting Parties Known to be Interested, processing NEPA reviews and re-evaluations, submitting monthly status reports, and participating in progress meetings. Statement of Qualifications: Provide firm history, background, experience with relevant agencies and federally funded projects (CDBG, CDBG Mitigation, Disaster Recovery, FEMA Hazard Mitigation or similar), at least three local government references, description of which parts of the Scope of Work the firm will perform, staff resumes for those assigned, capacity statement, and resources to carry out the work within proposed timeline. Proposed Cost of Services: Provide cost proposal by activity or specific service using the included Cost Proposal pages. Vendors should propose pricing based on potential funding amounts. Preference given to firm fixed pricing. Include all necessary costs. For contracts in excess of $100,000, profit must be identified and negotiated separately. Evaluation Criteria: Experience (30 pts), Work Performance (30 pts), Capacity to Perform (20 pts), Proposed Cost (20 pts) — total 100 points. A rating sheet is included. Submission Requirements and Required Documents: Include Statement of Conflicts of Interest (if any) and mitigation plan; verification of active registration in the System for Award Management (SAM) and that firm and principals are not debarred or suspended (include a printout of SAM search results showing record date); completed Conflict of Interest Questionnaire (Form CIQ) as required by Texas Local Government Code chapter 176; Certification Regarding Lobbying (for bids/offers exceeding $100,000) and related disclosures (SF-LLL) as applicable; Form 1295 (Certificate of Interested Parties) to be completed by awarded vendor at contract signing; required contract provisions and applicable federal clauses; Certificate of Insurance, HUB certificate, and other attachments referenced in the packet. Contractors must comply with applicable federal requirements (2 CFR Part 200, HUD and GLO guidance), labor standards, Davis-Bacon and other acts where applicable, Section 3, procurement and buy-American preferences as applicable, record retention, and other special conditions set forth in the RFP. The contract award is contingent upon receipt of federal funds. Deadline and Additional Notes: The RFP packet contains sample SOW pages, rating sheet, forms, and instructions. The City encourages participation by Section 3 residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, veteran-owned businesses, and Labor Surplus Area firms. The City reserves the right to negotiate with any or all providers and to divide requirements to permit participation by small and minority businesses.
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Hardin County is soliciting proposals for professional administration/project delivery services to assist the County in preparing applications for and administering or implementing projects under the Texas General Land Office's (GLO) Mitigation Reallocation Program (MRP). Hardin County is considering applying for such funding to support eligible activities in Hardin County. Multiple contracts may be awarded as a result of this solicitation; the County may determine the number of contracts awarded or decide not to award any contracts. Services sought include assistance with Pre‑Funding Services (developing project scopes and completing MRP application(s), working with local government and engineers to prepare submission materials in the format required by the GLO), Post‑Funding Services (administration and project delivery of infrastructure, utilities, housing and other eligible projects approved for MRP funding, following all GLO requirements), and General Administration Services (administrative duties, construction management, acquisition duties as necessary, environmental services). Respondents should specify actual tasks to be performed under each category. Scope of Work (detailed): The administration service provider will provide contract-related management services including but not limited to: pre‑funding assistance for application preparation; full post‑funding grant administration and project delivery in conformance with HUD and GLO requirements; general administrative duties (program compliance, financial processes, record keeping, monitoring liaison, fraud reporting, draw requests, outreach and eligibility intake, use of GLO system of record, change requests, monthly project status updates, labor and procurement duties including Labor Standards Officer services, procurement compliance, documentation); financial duties (reports, audit procurement assistance, bank account establishment for program funds, implementation of AFFH and Section 504 requirements, fraud prevention, closeout documents, invoice submission deadlines and potential fund sweep after expiration, assistance with contract revisions/amendments); construction management (assist with GLO system setup, compile contract/bid packages to meet GLO requirements, monitor contractor performance, assist with draws/closeout, A/E plan development); acquisition duties (acquisition reports, files, activities as necessary); environmental services (determine level of environmental review, conduct tiered reviews, prepare HUD environmental forms and supporting documentation, coordinate with oversight/regulatory agencies, perform or coordinate special studies such as biological assessments, wetland delineations, asbestos surveys, lead‑based paint assessments, archaeological studies, Phase I/II ESAs, USACE permits, prepare responses to comments, coordinate with project team to prevent unauthorized work, submit reviews into GLO system of record, at least one site visit and field observation report, prepare and publish required public notices including FONSI and Request for Release of Funds, provide documentation of Parties Known to be Interested, process NEPA reviews and re‑evaluations, monthly status reports, and participate in progress meetings). Statement of Qualifications requested: brief history of provider, relevant experience with federally funded local projects (CDBG, CDBG Mitigation, FEMA Hazard Mitigation or similar), at least three local government references describing relevancy, description of which Scope of Work parts the provider will perform, capacity and resumes of staff proposed, and statement of resources to carry out scope within proposed timeline. Proposed Cost of Services: Provide cost proposal by activity or for specific services including all necessary costs. County will consider best value; may divide requirements to encourage small/minority/women business participation. Preference for firm fixed pricing. For contracts in excess of $50,000, profit must be separately identified and negotiated. Award will be made based on evaluation criteria: Experience (30 points), Work Performance (30), Capacity to Perform (20), Proposed Cost (20). Submission Requirements and Required Forms: Include certificate of insurance for professional liability; Conflict of Interest Questionnaire (Form CIQ); verification of current registration in the System for Award Management (SAM) and that provider/principals are not debarred (include printout of search results with record date); Certification Regarding Lobbying (required only if proposal exceeds $100,000); Certification for Contracts, Grants, Loans, and Cooperative Agreements; Form 1295 (Certificate of Interested Parties) to be completed at contract execution; applicable required contract provisions (Exhibit D) must be included in contracts executed as a result of this RFP. The RFP includes rating sheet (Exhibit B), Scope of Work (Exhibit A), required forms (Exhibit C), and required contract provisions (Exhibit D). Deadline and other instructions: Proposals must be received by the County by the stated deadline; late proposals will not be considered. Hardin County reserves the right to negotiate with any and all timely proposers and to award multiple contracts or none. Minority, small, women, veteran‑owned, and labor surplus area firms are encouraged to submit proposals; affirmative contracting steps are required for prime contractors using subcontractors.
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