Request for Quotations: Towable Generator RFQ No. 26-11

Description: Project Overview The District of Hudson's Hope is requesting quotations for the supply and delivery of one (1) new towable diesel generator for use as portable emergency power at municipal facilities, primarily at sewage pumping stations. 2 Minimum Requirements The generator shall meet or exceed the following minimum requirements: • Diesel-powered, trailer-mounted generator • Suitable for 120/240 V, single-phase operation • Minimum 20 kW prime power rating • 60 Hz operation • Sound-attenuated, weather-resistant enclosure suitable for outdoor operation • Cold-weather package suitable for year-round operation in Hudson's Hope, BC, including engine block heating and battery charging/maintenance • Integral fuel tank providing a minimum of eight hours of continuous operation at 75% rated load • Main circuit breaker and standard generator protection • Emergency stop • Electrical equipment certified or approved for use in British Columbia, with appropriate recognized Canadian certification or approval marking • Roadworthy trailer suitable for registration and operation in British Columbia, including applicable braking systems, lighting, safety chains, breakaway protection, jack, and required registration documentation • Manufacturer's standard warranty The District is open to generator sizes exceeding the minimum specified capacity where the supplier considers a larger unit to provide better value, availability or operational suitability. 3 Quotation Requirements Quotations shall include: • Manufacturer and model • Prime power rating (kW/kVA) • Standby power rating (kW/kVA), if applicable • Rated amperage at 120/240 V single phase • Engine make and model • Fuel tank capacity and approximate runtime • Trailer and braking configuration • Available receptacles and main power connection • Cold-weather equipment included with the unit • Overall dimensions and operating weight • Manufacturer's warranty • Availability and estimated delivery date • Total price including delivery to Hudson's Hope BC • Delivery price shown separately • Applicable taxes shown separately • Any exceptions or deviations from these specifications 4 Evaluation Quotations will be evaluated based on compliance with the minimum technical requirements, total delivered cost, equipment suitability, generator capacity, delivery timeline, warranty, availability of service and parts support, and overall value to the District. The District reserves the right to accept or reject any or all quotations and is not obligated to accept the lowest-priced quotation. 5 Submission Quotations shall be submitted electronically by email to desiree@hudsonshope.ca no later than 2:00 p.m. local time on November 18, 2026. Email submissions shall reference RFQ No. 26-11 - Towable Diesel Generator in the subject line. Quotations shall include the information outlined in Section 3 and identify the supplier's primary contact person, telephone number, and email address. Quotations shall remain valid for a minimum of 30 days following the closing date. Questions regarding this RFQ may be directed to Desirée LeBlanc, Director of Public Works, at desiree@hudsonshope.ca. Procurement Schedule Milestone Date Issue Date November 4, 2026 Closing Date November 18, 2026 at 2:00 p.m. local time Anticipated Award Date November 25, 2026