REQUEST FOR PROPOSAL (RFP) SNOW REMOVAL, SALTING, AND DEICING SERVICES

Description: Issuing Entity: Beacon Charter Schools Issuance Date: November 4, 2026 Optional Site Visit: November 11, 2026 @ 9:30am (320 Main Street, Woonsocket) Proposal Submission Deadline: November 16, 2026, 5:00 PM EST Contract Term: 2026-2027 Winter Season (Option for annual renewal) 1. OBJECTIVE & EXECUTIVE SUMMARY Beacon Charter Schools invites qualified, insured, and experienced contractors to submit proposals for comprehensive snow removal, salting, and deicing services. The goal of this RFP is to establish a contract with a reliable service provider to ensure safe and timely access for students, staff, families, and visitors across all school campus properties located in Woonsocket, Rhode Island. Pricing Structure Requirement: This contract will be awarded on a PER-STORM BASIS structured around incremental snow-depth tiers. Fixed seasonal retainer bids will not be considered. 2. SCOPE OF SERVICES & GENERAL REQUIREMENTS The contractor will be responsible for all labor, equipment, fuel, and de-icing materials required to clear snow and treat surfaces for ice control across four (5) distinct designated locations. 2.1 Trigger Depth & Response Times ● Automatic Trigger: Snow clearing operations automatically commence upon accumulation of 1.0 inch or greater, or immediately upon the occurrence of icing conditions (freezing rain, sleet, black ice). ● Completion Window: All primary parking areas, loading zones, and walkways must be completely clear of snow and ice by 6:30 AM on school days following an overnight storm event. 2.2 Standards of Work ● De-icing Materials: Sidewalks and pedestrian walkways must be treated strictly with eco-friendly, non-corrosive, concrete-safe ice melt (Calcium Chloride / Magnesium Chloride blend). Rock salt (Sodium Chloride) is strictly prohibited on concrete walkways and near entranceways. ● Snow Stacking & Placement: Snow must be pushed to designated perimeter stacking zones. Under no circumstances should snow piles obstruct sightlines, fire hydrants, emergency exits, trash dumpsters, accessible parking spaces (ADA stalls), or public roadways. ● Property Protection: The contractor is responsible for installing reflective snow stakes/markers along curb lines, landscape borders, and walkway edges prior to November 23rd. The contractor can be held financially responsible for any structural, landscape, or pavement damage caused during operations. 3. LOCATION BREAKDOWN & SPECIFIC REQUIREMENTS Facility / Site Address Required Scope of Work Specific Site Operational Notes Beacon Charter High School for the Arts 320 Main Street Woonsocket, RI 02895 ● Main Parking Lot ● Loading Dock Area ● Church Street Parking Area ● All Perimeter Walkways & Entrances Loading dock and two additional parking spots located on Church Street. Ensure all perimeter sidewalks, walkways, building entrances, emergency exit doors are accessible. Curb cuts as needed in the student drop-off area in front of the school. *Work for this location must be billed separately* Founders Academy 1 Social Street Woonsocket, RI 02895 ● Walkways & Entrances ONLY (Parking lot is plowed by landlord) Focus exclusively on the main building entrance, perimeter sidewalks, emergency exit doors, and curb cut ramps. No parking lot plowing required. YMCA (Front Building) 250 Main Street Woonsocket, RI 02895 ● Parking Lot ● Service Alleyway ● Walkways & Entrance Steps Clear parking lot and service alley. Clear all sidewalks, walkways, entrances, and stairs. YMCA (Back Building) 44 Federal Street Woonsocket, RI 02895 ● Walkways & Exterior Stairs ONLY Ensure all public footpaths, perimeter sidewalk, and steps to entry points are thoroughly cleared and treated with walkway ice melt. BCCA (Church Building) 27 Federal Street Woonsocket, RI 02895 ● Walkways & Exterior Stairs ONLY Ensure all public footpaths, perimeter sidewalk, and steps to entry points are thoroughly cleared and treated with walkway ice melt. 4. SITE MAPS & BOUNDARY DIAGRAMS Site Map Summary: The following site maps identify the designated areas requiring snow removal, salting, and deicing services at Beacon Charter Schools facilities in Woonsocket, Rhode Island. Areas highlighted in yellow indicate the intended scope of services at each location. Site 1: Beacon Charter High School for the Arts 320 Main Street, Woonsocket, RI ● Snow removal and deicing services are required along designated sidewalks and pedestrian access areas bordering the school building, as highlighted on the site map. ● Services include maintaining access to the school's loading dock on Church Street. ● Snow removal and deicing services are also required for the designated staff parking lot located between Church Street and Cato Street, including the two additional parking spaces identified on the map. Site 2: Founders Academy Middle School 1 Social Street, Woonsocket, RI ● Snow removal and deicing services are limited to designated sidewalks and pedestrian walkways only. ● Areas include the sidewalks and walkways along Social Street and around the building perimeter, as highlighted on the site map. ● Parking lots and other areas not specifically identified are excluded from the scope of services. Site 3: YMCA and BCCA Facilities 250 Main Street, 44 Federal Street, and 27 Federal Street, Woonsocket, RI ● 250 Main Street (YMCA - Front): Snow removal and deicing along designated sidewalks and pedestrian access areas bordering the building, including the service alleyway identified on the map. ● 44 Federal Street (YMCA - Back): Snow removal and deicing along the designated pedestrian access areas and building perimeter identified on the map. ● 27 Federal Street (BCCA): Snow removal and deicing along designated walkways, access areas, and the building perimeter highlighted on the map. ● YMCA Parking Lot: Snow removal and deicing services for the designated parking area adjacent to the YMCA facility, as identified on the map. 5. PRICING STRUCTURE (PER-STORM BASIS) Bidders must complete the structured fee schedule below. Prices submitted must be inclusive of all labor, machinery, fuel surcharges, and material costs. Accumulation / Service - 320 Main St - 1 Social St - 250 Main St - 27 & 44 Federal St Combined - Total on Service *must be billed separately* 1.0" to 3.0" $ ______ $ ______ $ ______ $ ______ $ ______ Storm 3.1" to 6.0" $ ______ $ ______ $ ______ $ ______ $ ______ Storm 6.1" to 10.0" $ ______ $ ______ $ ______ $ ______ $ ______ Storm 10.1" to 14.0" $ ______ $ ______ $ ______ $ ______ $ ______ Storm Blizzard / 14.0"+ (Per Add. 2") $ ______ $ ______ $ ______ $ ______ $ ______ Salting / Ice Melt Application Only $ ______ $ ______ $ ______ $ ______ $ ______ Note: Official snow accumulation totals will be verified using NOAA weather reporting data recorded at T.F. Green International Airport / local certified weather stations for Woonsocket, RI. 6. SUBMISSION REQUIREMENTS & EVALUATION CRITERIA Interested contractors must submit a comprehensive proposal packet containing the following documentation: 1. Proof of Insurance: Certificate of Insurance (COI) demonstrating General Liability ($1,000,000 per occurrence / $2,000,000 aggregate) and Automobile Liability. 2. Completed Fee Schedule: Filled out as outlined in Section 5 above. CONTACT & SUBMISSION INSTRUCTIONS ● Proposals must be submitted via email by 5:00 PM, on November 16, 2026. ● Optional site visit is scheduled for Wednesday, November 11, 2026 @ 9:30 AM ○ 320 Main Street, Woonsocket, 02895 Direct all inquiries and final proposal submissions to: sbaffoni@beaconart.org Samantha Baffoni Director of Operations Beacon Charter Schools Email: sbaffoni@beaconart.org Phone: (401) 345-4509 or (401)671-6261 ext 420 Mailing Address: 320 Main Street, Woonsocket, RI 02895