CityNJ
Posted
Nov 12, 2026
Dec 8, 2026
REQUEST FOR PROPOSAL/QUALIFICATIONS FOR MUNICIPAL PROFESSIONALS Issued by the The City of Linwood
NOTICE OF RFP PROFESSIONAL SERVICES FOR THE YEAR 2027 The City of Linwood is soliciting proposals through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Sealed RFP responses will be received by the City Clerk on December 8, 2026 at 10:00 A.M. in the City Clerk's Office, 400 Poplar Avenue, Linwood, NJ 08221 at which time and place responses will be received for: CITY OF LINWOOD 2027 MUNICIPAL PROFESSIONALS 3.1 Municipal Auditor 3.2 Municipal Solicitor 3.3 Municipal Engineer 3.4 Bond Counsel 3.5 Risk Management Consultant (RMC) RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing the name and address of the respondent and the "RFP TITLE NAME" on the outside, addressed to Leigh Ann Napoli, City Administrator/City Clerk, City Clerk's Office, 400 Poplar Avenue, Linwood, NJ 08221. Specifications and instructions to bidders can be obtained at the City Clerk's Office or through the City website. Any RFP Addenda will also be issued on the City website and processed in accordance with N.J.S.A. 40A:11-23(c)(1). All interested respondents should check the website from now through RFP opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement. Respondents shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq. SCHEDULE (as stated in the RFP) Release of RFP: November 12, 2026 Proposal Due Date: December 8, 2026 Evaluation Completed: December 2026 Governing Body Action: January 6, 2027 PROPOSAL SUBMISSION INFORMATION Submission Date and Time: December 8, 2026 at 10:00 A.M. One (1) Original signed in ink & one (1) copy. Do NOT submit three-ring binders or elaborate binding; stapling is acceptable. Submission Office: Office of the City Clerk, Linwood City Hall, 400 Poplar Avenue, Linwood, NJ 08221. Clearly mark the submittal package with the title of this RFP and the name of the responding firm, addressed to the City Clerk. The original proposal shall be signed in ink and marked to distinguish it from the copy. Faxed or emailed proposals will NOT be accepted. Only proposals received prior to or on the submission date/time will be considered. Responses delivered before the submission date/time may be withdrawn upon written application with evidence of authority; after the submission date/time responses must remain firm for the year 2027. FORMAT AND REQUIRED CONTENT Respondents are asked to follow the specified format for proposal assembly and to submit required administrative forms (Proposal Cost Form/Signature Page, Fee Schedule, Ownership Disclosure, Non-Collusion Affidavit, EEO/Affirmative Action Compliance Notice, Certificate of Employee Information Report, Business Registration Certificate (preferred with response; required at time of contract award), Acknowledgement of Receipt of Addenda, Proof of Licensure, References, Proposal Checklist, Disclosure of Investment Activities in Iran and Russia-Belarus (preferred with response, required at time of contract award), Qualification Statement/proposal, and any other requested information). On the Proposal Cost Form/Signature Page the respondent must check all categories being applied for (3.1–3.5). Fee schedule shall state proposed hourly rates for January 1, 2027 through December 31, 2027. USING DEPARTMENTS User departments for these services include the City Council, City Administrator, City Clerk, Land Use Board, Public Works, Finance, Tax Collector, Tax Assessor and all other departments within the City of Linwood. CITY CONTACT FOR QUESTIONS All questions must be submitted in writing to: Leigh Ann Napoli, RMC, QPA City Administrator/City Clerk 400 Poplar Avenue Linwood, NJ 08221 Email: lnapoli@linwoodcity.org No employee is authorized to give interpretations except by formal addendum issued by the Purchasing Agent. Written requests for interpretation must be received at least three (3) business days prior to the date fixed for opening of proposals. All interpretations, clarifications and supplemental instructions will be in written addenda distributed to prospective bidders and shall become part of the RFP documents. GENERAL TERMS, CONDITIONS AND REQUIREMENTS Respondents must comply with New Jersey laws and regulations cited in the RFP, including procurement, affirmative action, business registration, non-collusion, ownership disclosure, insurance requirements (workers' compensation, general liability minimums, automobile liability, professional liability/errors & omissions), HIPAA (if applicable), proof of licensure, disclosure requirements regarding investment activities in Iran and Russia/Belarus, prompt payment provisions, and other statutory obligations. The City reserves rights regarding quantities, contract amendments, funding, termination, force majeure, assignment, subcontracting, and ownership of materials produced. Respondents must maintain required insurance and provide certificates naming the City of Linwood as additionally insured prior to commencement of work. SCOPE OF WORK (overview of categories sought) 3.1 Municipal Auditor: Multi-disciplined municipal auditing services including SEC and reporting obligations, bond law, Local Finance Board appearances, arbitrage, municipal budgeting and purchasing. Firm must meet New Jersey municipal auditor certifications (including RMA), with a minimum of five (5) years' experience as a City Auditor for similarly-sized NJ municipalities. Knowledge of NJ municipal finance statutes and practices required. 3.2 Municipal Solicitor: Multi-disciplined municipal law firm experienced in municipal litigation, tort claims, COAH, Titles 40 & 40A of N.J.S.A. Must have minimum five (5) years as municipal City Attorney in NJ, with three (3) years in a similarly-sized municipality; must be licensed to practice law in New Jersey and be a member of the New Jersey Bar in good standing. 3.3 Municipal Engineer: Firm with applicable New Jersey licenses and at least five (5) years experience as municipal engineer in a similarly-sized municipality; multi-disciplined expertise required (road construction, construction management, dams, MLUL, planners, environmental assessments, GIS, materials testing, surveying, traffic, drainage, Pinelands Commission regulations, etc.). Tasks include preparation of plans/specifications, surveys, technical advice, tax map updates, council meeting attendance, permit administration, construction plan review and approvals, grant application experience, inspections and bond administration. 3.4 Bond Counsel: Law firm experienced in municipal bonding, pooled financing procedures, bond law, SEC regulations and arbitrage. Must meet New Jersey bond counsel certifications and have a minimum of seven (7) years' experience as bond counsel for NJ municipalities, including experience with bonds of at least $5,000,000 and Local Finance Board appearances. 3.5 Risk Management Consultant (RMC): Candidate must be a New Jersey licensed property & casualty insurance producer in good standing with a C.P.C.U. degree and a minimum of five (5) years' experience as a Risk Management Consultant within the Atlantic County Municipal Joint Insurance Fund (ACMJIF) or for a municipality in a MEL-affiliated joint insurance fund. The RMC must demonstrate knowledge of ACMJIF programs/services, municipal exposures, claims handling, safety programs, loss control, training, certificates of insurance procedures, contract review for indemnification and insurance requirements, attendance at fund committees and executive meetings, and must execute the ACMJIF confidentiality agreement. The City is not seeking competitive pricing for this contract; it seeks qualified firms and outlines required narrative, experience, and client reference submittal requirements. PROPOSAL REQUIREMENTS AND EVALUATION Respondents must submit a Qualification Statement and Proposal for each category (no more than three typed single-sided 8 1/2" x 11" sheets per category). Resumes of key personnel (maximum two single-sided pages each) must be included. Submit three (3) references for similar services. Proposals will be reviewed by City of Linwood staff and an evaluation team; review anticipated to be completed in December 2026. Evaluation criteria include understanding of requested work, technical competence, management/experience/personal qualifications, ability to complete services in a timely manner, and cost (hourly rates and fee schedules). RFP responses remain open for 60 calendar days from submittal date. Term of contract: January 1, 2027 – December 31, 2027 (Municipal Engineer contract January 1, 2027 – December 31, 2029). Notice of award will be provided after governing body action. ADDITIONAL SUBMISSION CHECKLIST ITEMS Ownership Disclosure Form, Non-Collusion Affidavit, Required EEO/Affirmative Action evidence, Certificate of Employee Information Report, Proposal Cost Form/Signature Page, Acknowledgement of Receipt of Addenda (if issued), Fee Schedule, List of Subcontractors, Business Registration Certificate (preferably with response; required prior to award), Proof of Licenses/Certifications, Certificates of Required Insurance naming the City as additionally insured prior to award, Disclosure of Investment Activities in Iran and Russia-Belarus, W-9 prior to contract award, and other standard forms and certifications as enumerated in the RFP. Respondents must not alter official RFP documents or write in margins where prohibited. (End of summary of RFP document contents as provided in the posting; all procedural, statutory, scope, insurance, submission and evaluation requirements are included above as stated in the RFP.)
