Reguest for Qualifications (RFQ) for Engineering Services

Description: Hardin County Purchasing 300 Monroe St. Kountze, Texas 77625 (409) 246-5124 • Fax (409) 246-3208 Reguest for Qualifications (RFQ) for Engineering Services November 4, 2026 Re: Proposed Contract Funding for Mitigation Reallocation Program (MRP) - Texas General Land Office (GLO) Dear Engineering Service Providers Attached is a copy of Hardin County's Request for Qualifications ("RFQ") for engineering services. These services are being solicited to assist the County in its application preparation and project implementation of one or more contracts, if awarded, from the Texas General Land Office's (GLO's) Mitigation Reallocation Program (MRP). Hardin County is considering applying for such funding to support eligible activities in Hardin County. Firms may submit proposals for any or all activities listed in the attached Scope of Work. Multiple contracts may be awarded as a result of this solicitation. The County will, in its sole discretion, determine the number of contracts awarded, and may decide not to award any contracts. The submission requirements for this proposal are also included on the attached RFQ. Please submit a proposal of services and a statement of qualifications for the proposed services to: Hardin County Attn: Misty Sims Purchasing Agent 300 West Monroe Street Kountze, Texas 77625 The deadline for submission of proposals is November 20, 2026, at 2:00 p.m. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. Hardin County reserves the right to negotiate with any and all persons or firms submitting timely proposals. Hardin County is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment or procurement selection without regard to race, color, religion, sex, age, disability, veteran status, or national origin. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, Veteran-Owned Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. Request for Qualifications (RFQ) for Engineering/Architectural/Surveying Services Hardin County is seeking to enter into an engineering services contract with a state registered engineer to assist the County in the application preparation and project implementation of its proposed Mitigation Reallocation Program (MRP) project(s), if funded, by the Texas General Land Office (GLO). The RFQ includes the following key elements: I. Scope of Work A sample detailed Scope of Work provided by GLO is enclosed as Exhibit A. The engineering contract will encompass all application and project related engineering services to Hardin County, including but not limited to: - Pre-Funding Services: assist in developing project scope and budget; provide information for submission of one or more applications (note: pre-funding services are not eligible for CDBG reimbursement and must be paid with local or other non-CDBG funds). - Post-Funding Services: initial engineering and design support, engineering and final design support, bid and award support, contract management and construction oversight, and specialized services. The RFQ requests respondents specify actual tasks to be performed under each category. II. Statement of Qualifications Respondent must be a competent engineering firm registered to practice in Texas. Required submission content includes transmittal letter (firm understanding of scope, confirmation of Texas licensing, confirmation no record of substandard work or unethical practices in last five years, and other supporting information), company profile, experience and qualifications (including public works, mitigation projects, federally funded projects, and projects in the general region), resumes of staff to be assigned, and a minimum of five references. III. Selection and Negotiation Qualifications will be evaluated and the most qualified respondent selected, subject to negotiation of fair and reasonable compensation. For A/E professional services, negotiations occur after initial selection; price cannot be used as a selection factor. IV. Evaluation Criteria Experience (60 points), Work Performance (25 points), Capacity to Perform (15 points). Rating sheet enclosed as Exhibit B. V. Submission Requirements Include a copy of current professional liability certificate of insurance; Statement of Conflicts of Interest (Form CIQ); verification of current registration in the System for Award Management (SAM) and that provider and principals are not debarred (include a printout showing record date); Form CIQ (Texas Local Government Code Chapter 176); Certification Regarding Lobbying (required for proposals exceeding $100,000); Certification for Contracts, Grants, Loans, and Cooperative Agreements; Form 1295 (Certificate of Interested Parties) required for awarded vendor at time of signed contract submission; and applicable contract provisions in Exhibit D. VI. Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms The RFQ requires affirmative steps to encourage participation by small and minority businesses and women's business enterprises and lists available assistance resources and centers (contact guidance is provided in the RFQ). Respondents are instructed to email their RFQ to the appropriate MBDA center as applicable. VII. Deadline for Submission Proposals must be received no later than November 20, 2026, at 2:00 p.m. Submit an original and three (3) paper copies of the proposal of services and statement of qualifications to Hardin County, Attn: Misty Sims, Purchasing Agent, 300 West Monroe Street, Kountze, Texas 77625. Questions or requests for clarification must be submitted in writing via email to misty.sims@hardincountytx.gov at least three business days prior to the deadline. The County may circulate questions and answers to all service providers who submitted proposals. Exhibit A provides a detailed Scope of Work for engineering services including general requirements, initial engineering and design support, engineering and final design support, bid and award support, contract management and construction oversight (including on-site supervision, construction oversight reports, review of submittals and change orders, invoice/draw review, final as-built deliverables, and certification of completion), and specialized services (geotechnical, detailed surveying, site-specific testing, archeological studies, planning and feasibility studies, environmental site assessments, and legal documentation for acquisitions). Exhibits B, C, and D include the rating sheet, required RFQ forms (insurance, SAM printout, Conflict of Interest Questionnaire CIQ, Certification Regarding Lobbying and SF-LLL instructions, Form 1295), and required contract provisions consistent with federal requirements and state statutes. The RFQ states the contract award is contingent upon receipt of MRP funds through the Texas General Land Office; if no funds are awarded the contract shall terminate. (Exhibits included in the RFQ provide additional detailed contract clauses, nondiscrimination and equal opportunity provisions, federal compliance requirements, and form templates.)