Notice is hereby given that sealed bids will be received by the Randolph Township Board of Education, Morris County, New Jersey for the following project:
HVAC Upgrades at Randolph High School
PSA Commission Number 9559HS-HVAC
Bids will be received until 11:00 AM, prevailing local time, on Friday, December 4, 2026 at which time said bid proposals will be publicly opened by the Business Administrator, Mr. Kyle Bleeker for the District at the School District Board Office located at 25 School House Road, Randolph, NJ, 07869. Bids, utilizing the bid forms as prepared by the Architect, may be submitted in person, by mail, or delivery service prior to that time. No bids will be received by facsimile or electronic transmission. Delivery by the time stipulated above of any bid submitted by mail or delivery service is done so at the sole risk of the Bidder. It is expressly understood that the Bidder is responsible for getting the bid proposal to the Business Administrator prior to the time and date set for the bid opening. Any bid received after the bid submission time deadline will be returned unopened. To be considered, bids must be sealed, and the outer envelope clearly marked:
Bid for HVAC Upgrades at Randolph High School
PSA Commission Number 9559HS-HVAC
The bidding documents (original documents with addenda) have been prepared by the Architectural firm of Parette Somjen Architects L.L.C. with an office at 439 Route 46 East, Rockaway, NJ 07866, Telephone 973.586.2400. Said bidding documents including proposal forms may be obtained starting on Friday, November 6, 2026 by submitting an email request to Tracy F. Boss at tboss@planetpsa.com. Bidding documents will not be mailed, emailed, or be available for pickup or inspection. They may only be downloaded from the secure FTP website with access granted upon request. No document fee or registration fee is required. Bidders must email their request in writing. Note that it will take at least one (1) full business day to gain access to bid documents as a registered plan holder.
There is a pre-bid meeting scheduled for the project on Thursday, November 12, 2026 at 3:30 PM. Please meet at Main Office of Randolph High School, located at 511 Millbrook Ave, Randolph, NJ, 07869. While not mandatory, attendance is highly recommended.
Pursuant to N.J.S.A. 18A:18A-21(c)(2), Addenda shall be provided no later than seven days, Saturdays, Sundays, or holidays excepted, prior to the date for acceptance of bids, to any person who has submitted a bid or who has received a bid package, by one of the listed means in the law, and additionally as posted to the FTP site containing the bid documents. Questions will be considered only up until the inquiry deadline stated in the Instructions to Bidders.
The scope of this project includes, but is not limited to, the removal and replacement of the existing HVAC equipment, ductwork, and associated components serving the Main Gymnasium, Auxiliary Gymnasium, Boys' and Girls' Locker Rooms, Weight Room, Nurse's Suite, and related support spaces. The Contract Documents define the full project scope.
Bids will be considered in accordance with N.J.S.A. 18A:18A-1 et.seq.
Bids will be received from a Bidder for a lump sum price for the entire project, all trades, all inclusive. Bidders must be pre-qualified by the New Jersey Department of Treasury, Division of Property Management and Construction (DPMC) in one of the following categories, pursuant to N.J.S.A. 18A:18A-27.1, et.seq.:
(C008) GENERAL CONSTRUCTION (C009) GENERAL CONSTRUCTION / ALTERATIONS / ADDITIONS (C032) HVACR
Bidders shall also either be prequalified for, or include documentation for prequalified subcontractors for, the following listed classifications: (C029) STRUCTURAL STEEL AND ORNAMENTAL IRON (C030) PLUMBING (C032) HVACR (C047) ELECTRICAL (C066) ROOFING MEMBRANE EPDM (C068) ROOFING MEMBRANE MODIFIED BITUMEN (C070) ROOFING BUILT-UP
Bidders and subcontractors for each of the major branches of work specified in N.J.S.A. 18A:18A-18 must be prequalified by the DPMC. Bidders shall submit within the time required by law a Certificate of Prequalification/Classification from the New Jersey Department of Treasury, Division of Property Management and Construction (DPMC) and Affidavit as to the Total Amount of Uncompleted Contracts for the Bidder and for all listed subcontractors in the referenced statute for whom DPMC prequalification is required.
No modifications to the enclosed Instructions to Bidders, General Conditions, Supplemental Conditions or Specifications will be permitted prior to bid acceptance except as may be allowed by addenda as outlined in the Specifications. Bids that propose modifications to the requirements shall result in rejection of the bid as being non-responsive.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. An Initial Project Workforce Report will be required from the successful Contractor. (Form AA-201).
Statement of Ownership Requirement: Pursuant to N.J.S.A. 52:25-24.2, Bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent or more of its stock or interest of any type at all levels of ownership.
Bidders and all listed subcontractors are required to comply with the Public Works Contractor Registration Act, (N.J.S.A. 34:11-56.48 et seq.) and to possess current certification from the Division of Wage and Hour Compliance in the Department of Labor and Workforce Development at the time the bid is submitted. Bidders and all subcontractors for whom DPMC prequalification is required are also required to submit a Business Registration Certificate issued by the Division of Revenue in the New Jersey Department of Treasury prior to contract award.
All Bidders are required to submit within the time required by law, an affidavit by the Bidder that the Bidder is not, at the time of the bid, included on the New Jersey State Treasurer's List or the Federal Government List of Debarred, Suspended or Disqualified Firms or individuals pursuant to N.J.A.C. 17:19-4 and N.J.A.C. 19:38A-4. Then, prior to contract award, only the successful Bidder will be required to submit a separate certification that all entities having a controlling interest are not on the federal list of debarred contractors.
Bids must be accompanied by bid security in the form of (1) a bid bond or certified or cashier's check payable to the Randolph Township Board of Education equal to 10% of the amount of the bid, but in no case to exceed $20,000.00 per N.J.S.A. 18A:18A-24, and (2) Certificate of Unconditional Consent of Surety per N.J.S.A. 18A:18A-25. The successful bidder will be required to furnish additional bonds as specified in Document 00 21 13, "Instructions to Bidders."
The Board of Education reserves the right to reject bids pursuant to N.J.S.A. 18A:18A-22 and to waive minor informalities or non-material exceptions, as determined by the Board of Education. No bid may be withdrawn for a period of sixty (60) days after the opening date. The Contract will be awarded to the lowest responsible and responsive bidder as defined in N.J.S.A. 18A:18A-1, et seq., as applicable.
Mr. Kyle Bleeker, Business Administrator/Board Secretary
Randolph Township Board of Education
