NORTHWEST NEW MEXICO COUNCIL OF GOVERNMENTS RFP #: 2026-04-HHS HEALTH & HOSPITAL SERVICES

Description: ADVERTISEMENT NORTHWEST NEW MEXICO COUNCIL OF GOVERNMENTS RFP #: 2026-04-HHS Support healthcare and hospital services and resources in McKinley county. The Northwest New Mexico Council of Governments (NWNMCOG) is requesting proposals from qualified firms or offerors for the purpose of providing healthcare and hospital services in McKinley County, NM. Proposals shall be valid for ninety (90) days subject to all action by the Northwest New Mexico Council of Governments. NWNMCOG reserves the right to reject any or all proposals in part or in whole. Proposals shall be submitted in a sealed container or envelope indicating the proposal title and number along with the offeror's name and address clearly marked on the outside of the container or envelope. All proposals must be received and recorded by the Northwest New Mexico Council of Governments, 106 West Aztec Avenue, Gallup, NM 87301, no later than 4:00 PM (Mountain Daylight Time) on December 7, 2026. No Pre-Proposal Conference will be held for this opportunity. EQUAL OPPORTUNITY EMPLOYMENT: All qualified offerors will receive consideration of contract(s) without regard to race, color, religion, sex or national origin. Proponents of this work shall be required to comply with the President's Executive Order No. 11246 as amended. Request for Proposals will be available by contacting Martina Whitmore, Procurement Manager by telephone at (505) 722-4327, or by email at mwhitmore@nwnmcog.org or by accessing NWNMCOG's website. ANY PROPOSAL SUBMITTED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE ACCEPTED. OVERVIEW OF OFFERING A. PURPOSE OF THIS REQUEST FOR PROPOSALS The Northwest New Mexico Council of Governments (NWNMCOG) was directed and awarded $180,000 in State of New Mexico funding for the following purpose: "Support healthcare and hospital services and resources in McKinley county." based on the legislative intent to support healthcare and hospital services in McKinley County, NM. This funding can be utilized starting from notice to proceed until June 30, 2028. The NWNMCOG is seeking the services of a qualified organization or agency to provide comprehensive healthcare and hospital services to youth, individuals, and families within the community. The selected provider will be responsible for delivering a range of programs to address the needs of healthcare and hospital services. The provider must currently operate an organization that delivers healthcare and hospital services and operates healthcare and hospital facilities in the McKinley County, NM area. NOTE: State funding cannot be used in or in conjunction to Federal facilities or services therein. Detailed Specifications: The healthcare and hospital services provider must meet the following specifications and adhere to relevant standards: 1. Qualified Staff: The organization must employ healthcare and hospital services staff who possess the necessary knowledge and expertise to support necessary healthcare and hospital services. 2. Programming: Needs to be offered to the public and provide accessibility, inclusion, and equity to the extent possible based on the type of program being offered. 3. Collaboration: The organization must have the capacity and willingness to collaborate with community organizations, schools, and other stakeholders to provide a coordinated approach towards addressing healthcare and hospital services. 4. Reporting and Data Collection: The provider must maintain accurate records, provide timely statistical reports, and comply with all data collection requirements set forth by funding sources and regulatory entities. 5. Evaluation and Continuous Improvement: The selected organization should have a systematic process for program evaluation and demonstrate a commitment to continuous improvement in the delivery of healthcare and hospital services. 6. Relevant Standards: The healthcare and hospital services must adhere to all applicable State, and local laws and regulations, as well as meet the established standards of professional and ethical conduct. B. SCOPE OF WORK Service Requirements: The provider offering healthcare and hospital services will be expected to fulfill the following requirements: 1. Healthcare and Hospital Service Delivery • Operate an established healthcare organization and healthcare or hospital facility serving McKinley County, New Mexico. • Provide healthcare services, medical resources, patient support services, and community health programs that improve access to care. • Deliver services that address the healthcare needs of youth, individuals, families, seniors, and underserved populations. • Maintain the capacity to provide essential healthcare services consistent with community needs. 2. Program Management and Community Health Initiatives • Develop and implement programs that improve health outcomes, patient access, wellness, prevention, and community health education. • Support initiatives that address health disparities, chronic disease management, behavioral health, preventive care, and healthcare access. • Ensure services are responsive to identified community health priorities. 3. Staffing and Qualifications • Employ qualified healthcare professionals, administrators, and support staff appropriate to the services provided. • Ensure staff maintain required licenses, certifications, credentials, and continuing education requirements. • Promote professional standards, patient safety, and quality care practices. 4. Partnerships and Community Collaboration • Collaborate with healthcare providers, tribal health organizations, schools, behavioral health providers, public agencies, and community organizations. • Participate in coordinated healthcare networks and referral systems. • Maintain partnerships that improve healthcare access and service delivery throughout McKinley County. 5. Accessibility and Inclusion • Provide services in a manner that promotes accessibility, inclusion, and equity. • Ensure services are available to rural, tribal, low-income, uninsured, underinsured, and vulnerable populations. • Provide reasonable accommodations and language access services when feasible. 6. Facilities, Equipment, and Service Capacity • Maintain healthcare facilities, medical equipment, and operational systems necessary to safely deliver services. • Ensure facilities meet applicable health, safety, licensing, and accreditation standards. • Demonstrate the capacity to meet community healthcare demands. 7. Community Outreach and Patient Engagement • Conduct outreach activities that increase awareness of available healthcare services and resources. • Provide health education, wellness promotion, and patient engagement activities. • Support referrals and connections to appropriate healthcare and support services. 8. Data Collection and Reporting • Maintain accurate patient, programmatic, and operational records as required by law. • Track service utilization, healthcare outcomes, program participation, and community impact metrics. • Submit timely programmatic and financial reports as required by NWNMCOG and funding agencies including House Bill 158 requirements. 9. Performance Measurement and Evaluation • Establish measurable goals related to healthcare access, patient outcomes, service utilization, and community impact including House Bill 158 requirements. • Implement quality assurance and performance improvement practices. • Utilize data and patient feedback to support continuous improvement. 10. Financial Management • Maintain sound financial management systems and internal controls. • Demonstrate responsible stewardship of public funds and provide documentation supporting expenditures. • Cooperate with audits, monitoring reviews, and grant compliance requirements. 11. Compliance and Regulatory Requirements • Comply with all applicable federal, state, local, and tribal laws, regulations, healthcare standards, and licensing requirements. • Maintain required insurance coverage, certifications, accreditations, and organizational good standing. • Adhere to applicable patient privacy, nondiscrimination, and professional ethics requirements. 12. Program Sustainability and Community Impact • Demonstrate the capacity to provide healthcare and hospital services through June 30, 2028. • Leverage community partnerships and healthcare resources to maximize service effectiveness. • Support long-term improvements in healthcare access, health outcomes, and community well-being throughout McKinley County. Proposal Submission Requirements The interested organizations must submit a comprehensive proposal that includes: 1. A cover letter detailing the organization's qualifications, experience, plan, and commitment to providing healthcare and hospital services. (2 pages maximum) 2. A technical proposal outlining the approach to service delivery, including staffing, service delivery models, program mix, and coordination with community partners. (4 pages maximum) 3. A budget proposal that demonstrates a clear understanding of the financial resources required for the provision of comprehensive healthcare and hospital services. (2 pages maximum) 4. References from previous clients or partners who can speak to the organization's capacity and effectiveness in delivering healthcare and hospital services. (1 page maximum) 5. Provide copies of organizational documents: • Articles of Incorporation/By-Laws: Documents should include names of board members, officers, and date agency was incorporated. NOTE: On a separate sheet of paper attached to the end of the incorporation documents, the agency must provide a list of the names, phone numbers, and addresses of all individuals who are authorized to sign official papers and documents on behalf of the organization. • Audit Report and IRS Form 990: Applicants are required to submit a recent Financial Audit or IRS Form 990 • Proof of IRS Status Determination: Legal documentation listing the IRS status of the firm or agency. • New Mexico Certificate of Good Standing • Previous Year Budget • Signed Campaign Contribution Disclosure Form Evaluation Criteria The proposals received will be evaluated based on the following criteria: 1. Experience and Qualifications 2. Comprehensiveness of Programs 3. Collaboration and Coordination 4. Cultural Competency 5. Cost-effectiveness 6. Quality Assurance Timeline (as stated in the solicitation): 1. Release of Solicitation: November 11, 2026 2. Deadline for Submission of Written Questions: November 20, 2026 3. Pre-Proposal Conference (if applicable): N/A 4. Deadline for Proposal Submission: December 7, 2026 by 4PM 5. Evaluation of Proposals: December 7-11, 2026 6. Selection of Finalists: December 11, 2026 7. Oral Presentations (if applicable): TBD 8. Contract Negotiation: December 14-18, 2026 9. Contract Award and Notice of Award: December 23, 2026 10. Exhibit A: December 23, 2026 - January 1, 2027 11. Contract Start and Notice to Proceed: estimated January 4, 2027 C. SCOPE OF PROCUREMENT The Agency intends on establishing a contract with an immediate contract term by or around January 2026 through June 30, 2028 that follows the effective date and terms in the executed contract. D. PROCUREMENT MANAGER Martina Whitmore Procurement Manager Northwest New Mexico Council of Governments 106 W. Aztec Avenue Gallup, NM 87301 Ph. (505)722-4327 Email: mwhitmore@nwnmcog.org Any inquiries or requests regarding this procurement should be submitted to the Procurement Manager in writing. Offerors may contact ONLY the Procurement Manager regarding the procurement.