1. PURPOSE Bartow Flying Service is soliciting proposals from qualified manufacturers and/or authorized distributors for the purchase and delivery of one (1) new 5,000-gallon Jet A aircraft refueler meeting the minimum specifications outlined within this Request for Proposal (RFP).
2. PROPOSAL SUBMISSION Proposal submissions shall be submitted via sealed bid to Bartow Flying Service, 5993 Airport Blvd, Bartow FL 33830, Attn: Jet Truck bid, no later than 2:00 PM December 3, 2026. All proposals shall clearly identify the manufacturer, model, delivery timeline, warranty information, and any exceptions to the specifications contained herein.
3. DELIVERY REQUIREMENTS The completed unit shall be delivered within one hundred eighty (180) days after receipt of order (ARO). Delivery location shall be: Bartow Flying Service 5993 Airport Blvd Bartow, FL 33830
4. AWARD OF CONTRACT Award shall be made to the lowest responsive and responsible bidder meeting all requirements and specifications contained within this RFP. Bartow Flying Service reserves the right to reject any or all proposals, waive minor irregularities, and accept the proposal deemed to be in the best interest of the organization.
5. WARRANTY The successful bidder shall provide manufacturer's standard warranty coverage on all equipment, components, systems, and workmanship included within the completed refueler package.
6. GENERAL REQUIREMENTS The proposed equipment shall be new, unused, current production equipment. Any deviations from these specifications must be clearly identified and submitted with the proposal for consideration. All equipment furnished under this proposal shall comply with all applicable federal, state, local, airport, fire safety, and aviation fueling regulations and standards.
7. MINIMUM TECHNICAL SPECIFICATIONS The following specifications are minimum mandatory requirements and shall be provided as specified unless otherwise approved in writing by Bartow Flying Service.
• Refuelers must meet all applicable government requirements and regulations.
• Diesel/automatic chassis. (Freightliner, International) with Air Conditioning.
• Aluminum or Stainless Steel Product Tank, single compartment, with dual internal valves, low and high level shut-offs, and a spring loaded drain valve at the lowest point of the tank. (V-trough bottom upon request) Access ladder shall be provided. 7K tanks shall have longitudinal baffles.
• Bottom Load: Equipped with control system for automatic high-level shutoff with pre-check. Shut off valve immediately downstream of bottom load adapter. Truck shall be capable of recirculating through the bottom load when full.
• High Level Shutoff -- Primary: Scully type shutdown system. Secondary: Jet Level Sensor or float switch high level shutdown system.
• Product Filter: Velcon filter/separator with sump drain and water defense. The water defense must have external means of testing for proper operation and the filter sump float switch shall be equipped with a plunger for external testing. There must be sampling ports upstream and downstream of the filter vessel. Trucks must meet DOD standard.
• Fuel / De-Fuel System. Defuel activation switch shall be guarded.
• Gammon Differential Pressure Gauge with peak hold function.
• Gammon Mini-Deadman switch with 50' cable.
• Automatic "Soft Start" PTO that engages when the overwing nozzles are removed from their storage brackets or the deadman is activated.
• Brake Interlock System with lights visible from outside the cab indicating interlock activation and interlock override activation. Stacked/Column lights or multi-color LED lights preferred. Interlock override shall have a guarded switch sealed with break-away wire.
• Emergency Shut Down System.
• Two 1 ¼" x 50' overwing hoses with OPW 295SAJ-200 1 ½" "duckbill" overwing nozzles with swivels, dust covers and 100-mesh screens, and one 2" x 50' hose with a standard underwing nozzle, swivel, dust cover, and a 100-mesh screen.
• Dual TCS Meter's with TCS 3000 registers. Optional preset function with two-stage valves upon request.
• Hannay Hose Reels: sized for 1 ¼" x 50' API 1529 Aviation Hose for the overwing hoses, and a single wrap reel sized for 2" x 50' API 1529 Aviation Hose for the underwing hose. Shut off valves installed immediately upstream of reels.
• Hannay or equivalent Manual Rewind Static Reel with 50' plastic coated cable, and MIL Spec bonding clamp.
• 300 GPM Gorman Rupp Pump.
• Fire Extinguishers: (2) 80-B rating and mounting brackets shall be aluminum tubes.
• Ladder Brackets for a minimum two ladders. Painted yellow.
• Aluminum Chock Block Holder.
• Storage cabinet mounted passenger side, door hinged on the right side.
• Amber flashing light wired through ignition, located on high point of refueler.
• Adjustable work lights, mounted front and rear on the dispensing side.
• Sump tank, minimum 20 gallon, with fill lid, vent, sight gauge, spring loaded drain, and single-point nozzle attachment. If made as Product Recovery tank, must include a control that shuts down the dispensing system when main product tank is ¾ full.
• Additive Injection System: Gammon Viper w/desiccant dryer, pick-up tube, remote panel and minimum 8-gallon stainless tank w/ lockable fill opening.
• Optional Dual Additive Metering.
• Electronic tank level monitoring system integrated with TCS 3000 Register or external PLC/HMI.
• In-Cab Roll Printer, Slip printer on request.
• Cellular Modem with 5-Year Cellular Service purchased from TCS.
• Backup Camera.
• The truck shall be placed in service, and operational training provided on site by the manufacturer.
• Manual placed in cab, sent via USB flash drive or email to Bartow Flying Service and end user.
