Open RFP

Library of Congress: Microfilm Inventory Services

Description: The Library of Congress seeks a single-award indefinite-delivery, indefinite-quantity contract for inventory services covering Archival Master and Print Negative microfilm reels. The work covers newly acquired and retrospectively selected collections and requires physical and intellectual verification of data elements against the Library’s criteria. These services support the Preservation Services Division’s inventory-management supply chain.

Buyer: Contracts Services
Federal · DC, US
Released: Oct 28, 2026
Closes: Nov 30, 2026(25 days left)

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The contractor shall inventory microfilm and prepare microfilm to be stored onsite on capitol hill and boxed for offsite storage. Contractor shall retrieve microfilm from the designated shelving areas and the microfilm vault onsite at the Capitol Hill location. The Contractor shall retrieve a batch of microfilm and prepare the microfilm for inventory by creating and/or updating the Holdings record (HREC). A batch will consist of one shelf of microfilm of about 35 reels in order by call number. Archival Master film has yellow labels and Print Negative film have pink labels. Library staff will prepare the batches of microfilm for the Contractor staff that are stored on shelves in a secure location outside and inside the microfilm vault. Library staff may continue to add more microfilm to the shelves, but Contractor staff shall regularly retrieve the microfilm and establish batches to ensure a constant workflow. See attached file.
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Oct 28, 2026

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The contractor shall inventory microfilm and prepare microfilm to be stored onsite on capitol hill and boxed for offsite storage. Contractor shall retrieve microfilm from the designated shelving areas and the microfilm vault onsite at the Capitol Hill location. The Contractor shall retrieve a batch of microfilm and prepare the microfilm for inventory by creating and/or updating the Holdings record (HREC). A batch will consist of one shelf of microfilm of about 35 reels in order by call number. Archival Master film has yellow labels and Print Negative film have pink labels. Library staff will prepare the batches of microfilm for the Contractor staff that are stored on shelves in a secure location outside and inside the microfilm vault. Library staff may continue to add more microfilm to the shelves, but Contractor staff shall regularly retrieve the microfilm and establish batches to ensure a constant workflow. See attached file.

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