1.3 PURPOSE
The City of Charlottetown is seeking a detailed proposal for the supply and installation of a solar photovoltaic (PV) system at the Hillsborough Park Community Centre (HPCC). This project will have the following anticipated environmental, social, and resilience benefits:
- Reduce GHG emissions by decreasing reliance on fossil fuels and increasing renewable energy use in Charlottetown.
- Increased energy security.
- Resilience in the face of potential energy cost fluctuations.
- Municipal building systems integration.
3.0 SCOPE OF WORK
3.1 OVERVIEW
The City of Charlottetown invites qualified solar engineering, procurement, and construction contractors to submit proposals for the supply, installation, commissioning, and warranty of a solar photovoltaic (PV) system at:
Project Location: 199 Patterson Dr
Estimated System Size: 21 kW with options for larger based on filling entire south side of roof
Project Type: Rooftop
The selected contractor shall provide a turnkey solar PV system including:
- System design and engineering
- Supply of all materials and equipment
- Installation and integration
- Testing and commissioning
- Rebates, permits, and approvals
- Training and documentation
- Operations & Maintenance (O&M) support during warranty period
Optional Electrical Service Upgrade: The Proponent shall provide a separate optional price to assess, design, supply, install, test, commission, and obtain all required permits and utility approvals for an upgrade to the building's electrical service, if required. The proposed upgrade shall accommodate the solar PV system included in this RFP and, to the extent practicable, provide additional capacity for future heat-pump installations in the building. The optional price shall identify the proposed service size and configuration, equipment and work included, utility coordination, anticipated shutdown requirements, schedule impacts, assumptions, allowances, and exclusions. This optional price shall be shown separately from the base proposal price and shall not be included in the base bid total.
3.2 SCOPE OF SERVICES
1. Engineering & Design
• Site assessment
• Electrical and mounting design
• Energy yield modeling
• Shading analysis
• Interconnection design
• Ensure roof is capable of handling proposed system
2. Equipment Supply
The contractor shall supply, at minimum:
• Solar PV modules
• Grid-tied inverters
• Mounting/racking structures (corrosion resistant)
• DC/AC cabling and connectors
• DC combiner boxes
• AC distribution panels
• Monitoring system with wired network communications
• Protection devices (surge protection, grounding, breakers)
• Net meter
All equipment must comply with applicable national and international standards (e.g., IEC, UL, NEC, local grid codes).
3. Installation
• Mechanical installation of modules and racking
• Electrical installation (DC and AC)
• Grid connection coordination
• Labeling and code compliance
• Monitoring system connection
• Safety compliance
4. Testing & Commissioning
• System performance verification
• Grid synchronization testing
• Final commissioning report
5. Documentation
The contractor shall provide:
• As-built drawings
• Operation & Maintenance manuals
• Equipment datasheets
• Warranty certificates
• Performance test results
• Training materials
Additional information: The base proposal shall be a detailed fixed-price cost proposal including all labour, engineering, equipment, delivery, installation, permits, utility interconnection and approvals, testing, commissioning, training, documentation, warranties, project management and taxes excluding HST. The optional electrical service upgrade must be priced separately. The RFP includes an anticipated timeline and evaluation criteria; site visit is non-mandatory (Nov 13, 2026) and the project completion target is March 15, 2027 (timeline subject to change by the City).
