This RFP is an invitation by the University of Guelph to prospective Proponents to submit non-binding proposals for the provision of a Micro-Mentorship Solution as further described in the RFP.
The University of Guelph is seeking to expand opportunities for students, alumni and other members of the University community to access mentorship, professional insight and alumni expertise in flexible and scalable ways.
Alumni Affairs and Development is developing Ask A Gryphon, a micromentorship initiative designed to connect individuals seeking advice or insight with alumni who have relevant experience and expertise. Unlike traditional mentorship programs that may require a significant time commitment or ongoing mentor-mentee relationship, Ask A Gryphon is intended to support low-barrier, question-based and episodic interactions that make it easy for alumni to contribute their knowledge and for participants to access the University's alumni network.
The University therefore wishes to procure a single configurable platform capable of supporting both traditional mentorship and micromentorship models while minimizing participant friction and ongoing administrative effort.
Key Delieverables
The successful proponent is expected to deliver:
• Licensing for a scalable, browser-based Micro-Mentorship solution for a mentorship program with multiple potential audiences and individual mentorship interactions
• Professional services required to implement the platform, including setup, configuration, data migration, integrations and testing;
• Ongoing technical support and troubleshooting for the software application and any additional modules, updates and patches installed for the term of the agreement
• User training
It is the University’s intention to enter into the agreement with one (1) legal entity.
The term of the agreement is to be for the full implementation of the project including setup, configuration, data migration, system integrations, testing, go-live activities and technical support for three (3) years immediately following the conclusion of initial implementation, with an option in favour of the University to extend the agreement on the same terms and conditions for additional terms of up to four (4) additional one (1) year terms.
The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University.
All proposals submitted are to be in English only.
Interested proponent are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal).
To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means.
Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission.
There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal.
This procurement is subject to Chapter Five of the Canadian Free Trade Agreement.
