IFB EVENT NO. 3361 (2026) Waste and Recycling Services

Description: The Chicago Housing Authority (hereinafter "the CHA" or "the Authority") invites qualified firms/organizations ("Bidder") to submit sealed bids for Waste and Recycling Services. CHA seeks bids from licensed full-service trash removal and recycling service providers to provide waste, recycling, and temporary roll-off container services for CHA residential developments and commercial properties located throughout the City of Chicago. The property list includes buildings serviced by the City of Chicago for weekly waste and recycling but may require occasional temporary roll-off container service over the agreement term. Details on addresses and package assignments are provided in the solicitation attachments. Bidders may select one (1) or as many as all five (5) Waste and Recycling packages to signify interest. CHA reserves the right to select one or more respondents and may elect single or multiple awards. CHA anticipates awarding a firm fixed rate contract for a five (5) year period, with the contract anticipated to begin in May 2027. Selected bidder(s) must ensure a seamless transition of services by coordinating equipment exchange with the existing contractor. The successful bidder must maintain a customer service center open weekdays between 7:00 A.M. and 5:00 P.M. CT, except holidays, to receive calls from CHA authorized personnel. Scope highlights (excerpt): - Waste Collection and Disposal: Contractor to provide all equipment, fuel, labor, materials, transportation, trucks/vehicles and other services necessary for waste collection and disposal at CHA properties throughout Chicago. Contractor must demonstrate experience servicing large-volume, multi-location customers. - Residential Recycling: Contractor must furnish outdoor receptacles and routinely collect source-separated recyclables, handle recyclables in an environmentally reasonable manner, and legally dispose of materials at approved facilities. Contractor will partner with CHA on recycling program implementation, resident education, tracking and analysis of waste/recycling habits, and may have right of first refusal for any expanded material management services. - Temporary Roll-Off Containers: Contractor to furnish 15, 20, or 30 cubic yard roll-off boxes in good condition, deliver and pick up upon request. Contractor must respond to container requests within 24 hours of CHA request. CHA does not guarantee a specific number of roll-off projects; services are on an as-needed basis. - Commercial Properties: Contractor to provide labor, equipment and supervision for solid waste removal at specified CHA commercial facilities; maintain work areas in clean condition; remove spills; prevent overflow; provide monthly recycling reporting or recycling certificates where required. Statement of Work and service requirements include, but are not limited to: providing and maintaining containers, quarterly high-pressure cleaning of containers, graffiti removal from containers, repair/replacement of container parts, returning containers to designated locations after collection, responsibility for City of Chicago fines related to overflowing/non-compliant containers, reporting monthly volumes of waste and recycling by property, handling bulky item pickups within 48 hours when requested under normal conditions, emergency cleanup for illegal dumping within 48 hours, and compliance with all applicable federal, state and local laws, codes and ordinances. The contractor must employ trained personnel in proper uniforms, maintain required insurance and licenses, submit invoices and supporting documentation at least every 30 days, and meet other administrative, financial and contract compliance requirements set forth in the solicitation. The solicitation provides specific current container counts and pickup schedules for several commercial sites (Altgeld Family Resource Center; Pope Building; Charles A. Hayes Family Investment Center) and further technical, insurance, financial statement and submittal requirements. Required submittal documents include the Fee Proposal Form (Attachment A), insurance certificates, Contractor's Affidavit, Contract Compliance Certification, Utilization Plan, MBE/WBE/DBE and HUD Section 3 documentation, HUD forms (HUD-5369-A, HUD-5370-C or HUD-5370 as applicable, HUD-50071), Economic Disclosure Statement, and other items listed in the Instructions and Submittal Requirements. Additional administrative, insurance and compliance terms are specified in the solicitation and attachments.