Request for Proposals for Guaranteed Energy Savings Contract
Notice is hereby given that Beecher CUSD 200U (the "District") at 538 Miller Street, Beecher, IL 60401, is requesting Qualified Providers to propose energy conservation measures through a guaranteed energy savings contract. The District's objective in issuing this Request for Proposal (RFP) is to provide a competitive means in which to select a qualified provider for a Guaranteed Energy Savings Contract under a phased approach for all buildings. The contract shall follow the requirements of Article 19b of the Illinois School Code. Proposals shall be in sealed form and submitted no later than December 7, 2026 at 8:00 AM, at the existing Administrative Office at which time they will be publicly opened. The District's RFP is available online. For questions contact Jack Gaham, the District's Superintendent, (708) 946-2266.
Providers shall submit one (1) paper copy and one (1) electronic copy of the proposals in a sealed box. No faxed nor electronically submitted proposal shall be accepted. A mandatory ESCO conference and site visit will be held on November 17, 2026 at 11:00 AM at the existing Administrative Office. Proposals shall include implementation of energy conservation measures. "Energy conservation measure" means any improvement, repair, alteration, or betterment of any building or facility owned or operated by the school district or any equipment, fixture, or furnishing to be added to or used in any such building or facility, subject to the building code, that is designed to reduce energy consumption or operating costs or both. The District reserves the right to reject any or all proposals, to waive irregularities in the proposal procedure, or accept the proposal that, in its opinion, will serve the best interest of the School District. The District further reserves the right to award all or a portion of the work to one or more providers. Any such decision shall be considered final. Failure to meet any of the required criteria may result in automatic rejection of the proposal. The District will not provide compensation to the Respondent(s) for any expense incurred by the Respondent(s) for Submission preparation, product evaluations, or demonstrations that may be made. All submissions become the property of the District and will not be returned to the ESCO.
In accordance with Article 19b of the Illinois School Code, the District discloses that Greenlight Design Partners participated in the preparation of this RFP.
I. Proposed Project
A. The work to be included in the project may include but not limited to upgrades or replacement of equipment and/or material include in, but not limited to roofing, tuck-pointing, parking lots, doors, windows, flooring, lighting, plumbing, domestic water, HVAC and security.
B. The intent of this RFP is to provide the owner with the means to realize maximum energy and operational savings and/or related improvements to its facilities.
C. A savings guarantee will be offered as part of the qualified provider's proposal. The savings in energy and operating costs are guaranteed to cover the cost of the contract within 20 years.
D. If a proposal includes any proprietary data or information that the respondent does not want disclosed to the public, such data or information must be specifically identified as such on every page which it is found. Data or information so identified will be used by the school solely for the purpose of evaluating proposals and conducting contract negotiations. Disclosure of any proprietary information by the District shall be in accordance with the laws and regulations regarding disclosure in force in the State of Illinois.
II. Proposal Format
Proposals must contain all required information outlined in this section. The District reserves the right to eliminate from further consideration any proposal deemed to be substantially or materially unresponsive to the requests for information contained herein. Moreover, the Board reserves the right to reject all proposals and to waive any deficiencies in a proposal.
A. TABLE OF CONTENTS
B. EXECUTIVE OVERVIEW
C. COMPANY INFORMATION (name of firm; business address; primary contact person for this project; name of officer authorized to bind the firm and office address; number of years company has been in business; additional relevant information)
D. QUALIFICATIONS (resumes of key project personnel; current Professional Engineering License for the audit team; documentation of firm being a licensed design firm in Illinois; current Certification from the State of Illinois that your firm is in good standing with the State of Illinois to perform work/business in Illinois; litigation history; relevant experience including at least five (5) Illinois K-12 projects)
E. TECHNICAL APPROACH (describe ESCO's approach to technical design; indicate whether asbestos abatement will be included if necessary; indicate use of in-house licensed engineer or licensed architect to stamp building permits; provide facility needs and recommended solutions)
F. FINANCIAL APPROACH and GUARANTEE (pricing for proposed solutions and alternatives; provide detailed explanation of how the ESCO will calculate savings)
G. PROJECT MANAGEMENT (description of approach for project and construction management including processes, type, and availability of company resources to support the project)
III. Proposal Evaluation Criteria
A School District evaluation team will evaluate all proposals and recommend an award subject to approval by the School Board offering the best value proposal. The District reserves the right to, but is not obligated to, request and require that the proposing firm provide an oral presentation of its proposal. The written proposal and oral presentation, if required, will be the basis for determining the successful firm. Proposals will be evaluated according to: qualifications and experience of the proposer; qualifications and experience of committed personnel; technical approach; and financial approach (total project cost and projected savings). The District is not liable for any cost incurred by the respondent in preparing or submitting a proposal, or in preparing the contract.
IV. Timeline
Advertisement and Issue RFP: November 2026
Mandatory Pre-Bid Meeting: November 17, 2026 at 11:00 AM
Submissions of Proposals: December 7, 2026 at 8:00 AM
Selection of ESCO: December 2026/January 2027
Award Contract: January 2027
Substantial Project Completion: August 2027
