MINNESOTA
Minnesota Sports Facilities Authority
1005 4th Street South
SPORTS FACILITIES
Minneapolis, MN 55415
AUTHORITY
REQUEST FOR PROPOSALS
2026 LED Lighting Fixture Replacement Project FOR CAPITAL IMPROVEMENT TO U.S. BANK STADIUM IN MINNEAPOLIS, MINNESOTA
November 10, 2026
A. Project Background and Objectives
In 2012, the State of Minnesota enacted 2012 Minnesota Laws, Chapter 299 (the "Act"), to establish the Minnesota Sports Facilities Authority ("Authority") and to provide for the construction, financing, and long-term use of a new stadium now known as U.S. Bank Stadium (the "Stadium") and related stadium infrastructure (the "Stadium Infrastructure") as a venue for professional football and a broad range of other civic, community, athletic, educational, cultural and commercial activities.
As set forth in the Act, the Authority may make capital improvements to design, development and construction of the Stadium and the Stadium Infrastructure, and the certain capital improvements that that Authority is soliciting in this Request for Proposals ("RFP") shall be referred to in this RFP as the "Project". To that end, the Authority has prepared this RFP for the 2026 LED Lighting Fixture Replacement Project. Those who respond to this RFP shall be referred to as "Proposers".
The Project is located at the Stadium. The Specification Documents identifying and indicating the scope of the Project are also incorporated within this RFP as Exhibit A. The Specifications Documents meet the standards required for a National Football League ("NFL") franchise, as well as additional standards established by the Authority.
The Project must be completed by May 28, 2027 (the "Required Completion Date").
B. Scope of Services: The successful Proposer to the RFP will be engaged to replace approximately 798 existing fluorescent lighting fixtures with energy efficient LED fixtures throughout the Stadium as further described in the RFP and any addenda that will be issued to this RFP including, without limitation:
• Acquire all permits and conform to local and State codes.
• Design, provide, install, hook up, coordinate, test, and perform final inspection/verification on all items required to complete the work associated with the Project. This includes receiving, inspecting, uncrating, and removal/disposal of packing material. Clean-up of all work areas is required as part of this scope, including responsible recycling of construction debris.
• All necessary tools, equipment, and components (cords, connections, fasteners, etc.) as needed to provide a turnkey installation and delivery of the Project.
• Provide testing and commissioning of system(s).
• All premium (overtime) hours required to meet the Project schedule and scope, not including time added due to Authority revisions/additions.
• Two-year on-site warranty to repair or replace the work and services constituting the project.
• The work required for the Project must be coordinated with the event schedule for the venue. Accommodations must be made for guest, staff, and client access. In addition, some events require no or limited work due to noise constraints.
C. Intent and Process of the Request for Proposals
This RFP is focused on the selection of Proposer that will provide the best value to the Authority in the identification, design, coordination, supply, construction, installation, commissioning, and final testing/inspection of the Project. Proposers should have significant experience in design and construction similar to the Project that is the subject of this RFP. It is the desire of the Authority to consider as part of its selection criteria the commitment of the Proposer to exert good faith efforts to comply with the plan of the Authority to ensure equitable opportunities for Minority Owned Business Enterprises ("MBE") and Women Owned Business Enterprises ("WBE") to participate in the Project. The successful Proposer or Proposers must also demonstrate the ability to exert good faith efforts to comply with workforce goals and targeted zip code hiring goals, and work with organizations to develop effective MBE, WBE and workforce recruitment efforts during the preconstruction, design, construction management, and the construction of the Project. The Authority has developed an Equity Plan available on its website, and as described below, each Proposer should provide a plan describing how they will encourage the participation and utilization of appropriate workforce, MBEs and WBEs in the Proposers' performance of their services. MBEs and WBEs that are interested in acting as the Proposers for the Project are encouraged to respond to the RFP.
D. Requested Qualifications
The Authority reserves the right and discretion to determine the qualifications and responsibility of the Proposers to perform the work and services that are the subject of the RFP. It is the request and intent of the Authority that Proposers responding to the RFP have the following qualifications.
• Significant experience in the design, coordination, supply, installation, and testing of projects similar to the Project that is the subject of this RFP.
• In-house capacity to produce necessary selection, construction, and schedule documentation, which does not preclude any Proposer from also identifying potential sub-consultants that could assist in producing such design, estimates and schedules.
• Performance and payment bond bonding capacity or ability to obtain bonding capacity to the full amount of the selected scope of the Project contained within the submitted Proposal.
E. RFP Timeline
Advertise and Issue Request for Proposals November 10, 2026
Pre-proposal Site Visit November 20, 2026
Site visits must be scheduled through Scott McGuire at email: Scott.McGuire@USBankStadium.com. A site visit is mandatory prior to submitting a proposal.
Written Questions Due November 23, 2026, 4:00 P.M
Proposals Due December 4, 2026, 4:00 P.M.
Interviews of Shortlisted Proposers December 7-11, 2026
Selection of Provider December 17, 2026
Final Completion May 28, 2027
By submitting a Proposal, the Proposer affirms that this timeline must and can be met to avoid the potential for significant harm to the progress of the Project and to the interests of the Authority and public.
F.1 Proposer Qualifications
The following items shall be included in a Proposal executive summary: • Proposer's name and address of office that would have central responsibility for the work. Identify the business form of Proposer and list the principal shareholders or other business owners. If the proposed form of entity is a joint venture, please identify each joint venture participant and their respective percentage of participation. Provide a summary, on three pages or less, describing why the Proposer is the most qualified to be the Provider for the Project.
• Provide copies of Proposer's certificates of insurance showing Proposer's current total limits of liability for commercial general liability, worker's compensation, employer's liability, business automobile liability, and professional liability.
• Provide representative list of similar projects managed by Proposer during that last 5 years or that are currently under construction or management. Include: Project name; Project location; Contracting or ownership entity; Project description; listing dates of construction. List key principal of Proposer who was responsible for the project. Key contact or reference from project Owner including name, title, email, and telephone number.
• Provide evidence of Proposer's capacity to provide or obtain performance and payment bonds in a letter from Proposer's bonding company listing Proposer's single project bonding capacity or limit. If Proposer is a joint venture, describe the joint venture's plan to provide bonding capacity.
• Proposer must provide five (5) years of audited Financial Statements including capital funding requirements and cash flow analysis to support the 2026 LED Lighting Fixture Replacement Project.
• Complete and submit a fully executed Confidentiality and Non-Disclosure Agreement.
• Submit response to State of Minnesota "Affirmative Action Data" form, "Non-Collusion Affidavit", "MN Dept of Human Rights - Certificate of Compliance", "Acknowledgement and Attestation" form, and "Conflict of Interest Certification" form.
• Submit your proposals for the exhibits listed below to the draft Trade Contractor Agreement, which Proposer should anticipate it will likely become exhibits to the final, executed Trade Contract should the Proposal be accepted. In addition to being attached to the Trade Contractor Agreement, these exhibits are also directly attached to this Request for Proposals in order to bring them to Proposers' direct attention. In their Proposals, Proposers should label these proposed exhibits using the exhibit numbers set forth below.
o Exhibit 1 - Description of Trade Contractor Work. Proposer should provide its proposed form of Exhibit 1 and should indicate any proposed changes to the terms provided by the Authority by including a red-lined version of its proposed version.
o Exhibit 2 - Trade Contract Amount. In addition to providing the itemized pricing information requested below in Section F.2, Proposer should provide its proposed version of Exhibit 2.
o Exhibit 3 - Equity Plan Form. Proposer should fill out the form providing the information requested regarding its planned compliance with the Equity Plan.
o Exhibit 4 - Construction Schedule. Proposer should provide its proposed schedule.
o Exhibit 5 - Bonds. The Authority has provided its form for the required payment and performance bonds. As part of providing information regarding its bonding capacity, Proposer should indicate whether it has any proposed changes to the Authority's forms. If Proposer has any proposed revisions, it should include both a red-lined and a clean version of its proposed version in its Proposal.
o Exhibit 6 - Warranty. The Authority has provided its form for the required warranty. If Proposer has any proposed revisions, it should include both red-lined and clean versions of its proposed version in its Proposal.
• If Proposer has any other proposed revisions to the Trade Contractor Agreement (Exhibit B to this RFP), it should include both red-lined and clean versions of its proposed version in its Proposal.
• Proposer must identify any existing financial or other relationship Proposer has with the Authority, Legends Global, Aramark, and/or the Minnesota Vikings.
F.2 Submittal Requirements: Evaluation of Proposals
Proposers shall include the following items in their Proposal. As described below, the Authority will score Proposals on a point system, with some criteria being graded on a pass-fail basis. Proposers who fail any criterion may have their Proposal rejected. A total of 1,000 points will be available as follows:
Project Delivery: 300 points
Technical Approach: 300 points
Commercial Terms: 300 points
Interview: 100 points
Equitable Contracting and Hiring: Pass/Fail
The Proposals receiving the highest score(s), as determined by the Authority in its sole discretion, will then be short-listed and selected to enter into final discussions and negotiations with the Authority, as a result of which the Authority will select in its discretion the Proposer whose final Proposal is most advantageous and the best value to the Authority as permitted by the Act.
Project Delivery - 300 Points
1. Similar Project Experience.
2. Project Personnel.
3. Project Specific Risks and Solutions.
4. Project Controls.
5. Preliminary Performance Schedule.
Technical Approach - 300 Points
1. Provide a narrative outlining Proposer's technical approach for the 2026 LED Lighting Fixture Replacement Project installation and commissioning services.
Commercial Terms - 300 Points
1. Price. Provide itemized pricing on all necessary design, coordination, supply, construction, installation, and testing of a complete Project and all scope of work items required by this RFP, including without limitation: all material and equipment; all design or design assist services; all construction and installation; all training and testing; opening event support; warranty onsite maintenance; detailed cost information for ongoing fixed and variable costs, including licenses, hosting fees, customer service, tax calculation service fees, and any cost exclusions; estimate of all other project expenses including travel, shipping, and sales tax (if any); and proposed form of Exhibit 2.
In pricing this Project, Proposers should anticipate that 5% of the total price will be retainage.
2. Warranties and Maintenance. A two-year warranty will be requested covering the services and work performed for the Project. Provide copies of the proposed warranties and describe the warranty terms, durations, limitations, etc. Describe any service and maintenance programs, including copies of all proposed or required service and maintenance contracts and fees.
3. Agreement to or Requested Revisions to Trade Contract Agreement (Exhibit B) Contract Terms. The extent to which revisions are requested to the Authority's proposed contract in this RFP will be given point deductions in the sole discretion of the Authority.
Interview - 100 Points
The Authority will conduct an interview with qualified Proposers that have submitted a responsive proposal. The Authority, at its sole discretion, will select which Proposers to interview.
Equitable Contracting and Hiring - Pass/Fail
1. Hiring and MBE/WBE Utilization.
G. Other Terms
The Authority may change its scoring of Proposals as a result of interviews of and negotiations with Proposers. A Proposer's response may also contain any narrative, charts, tables, diagrams, or other materials in addition to those called for herein, to the extent such additions are useful for clarity or completeness of the response. Attachments should clearly indicate on each the page the paragraph in the RFP to which they pertain. The RFP, responses to it, and any subsequent negotiations and discussions shall in no way be deemed to create a binding contract or expectation of an agreement between the Proposer and the Authority. Each Proposer submitting a Proposal in response to this RFP acknowledges and agrees that the preparation of all materials for submittal to the Authority and all presentation, related costs, and travel expenses are at Proposer's sole expense and that the Authority shall not, under any circumstances, be responsible for any cost or expense incurred by the Proposers, except a payment of the stipend that may be given at the Authority's discretion to those short listed Proposers who properly submit in good faith the preliminary construction estimate and otherwise complete the RFP process. The Authority shall be allowed to keep any and all materials supplied by the Proposers in response to the RFP. The Authority reserves the right to accept or reject any or all Proposals, to amend or alter the selection process in any way by addendum, to postpone the selection process for its own convenience at any time, and to waive any non-material defects in proposals submitted. Proposals are required to remain open and subject to acceptance until an award is finalized, or a minimum of (90) days following the date of submission of Proposals. The Authority also reserves the right to accept or reject any individual sub-consultants that the successful Proposer proposes to use.
I. Payment and Performance Bonds
By Minnesota statutes and the Act, payment and performance bonds will be required from the successful Proposer in the amount of 100% of the cost of Proposal. See Exhibit 5.
II. Pre-Proposal Meeting
Pre-proposal site visits are mandatory. Arrange a site visit through Scott McGuire at email: Scott.McGuire@usbankstadium.com. Proposals are due by 4:00 pm. CT, December 4, 2026. Proposals should be addressed to:
Minnesota Sports Facilities Authority
Attention: Executive Director
1005 4th Street South
Minneapolis, Minnesota 55415
Proposals should be sent via email to:
Michelle Hoffman, email: Michelle.Hoffman@MSFA.com
Sue Arcand, email: Sue.Arcand@MSFA.com, and Scott McGuire, email: Scott.McGuire@USBankStadium.com
III. Questions or Inquiries
All questions must be submitted via email no later than 4:00 pm, November 23, 2026 to:
Michelle Hoffman, email: Michelle.Hoffman@MSFA.com
Sue Arcand, email: Sue.Arcand@MSFA.com, and Scott McGuire, email: Scott.McGuire@USBankStadium.com
IV. Minnesota Government Data Practices
All Proposals are eventually subject to the Minnesota Government Data Practices Act, Minn. Statutes, Chapter 13, but the Act prohibits disclosure of any information derived from Proposals submitted by competing Proposers, and the content of all Proposals is nonpublic data under Chapter 13 until such time as notice to award a contract to the successful Proposer is given by the Authority. Proposers shall note with their Proposal any data in their Proposal that they consider proprietary information or otherwise private and confidential.
V. Prevailing Wages
Pursuant to Minn. Stat. 177.41 to 177.44, and corresponding Minnesota Rules 5200.1000 to 5200.1120, the contract contemplated by this RFP is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. See Section 17.11 of the attached Trade Contract Agreement for the specific contemplated contract terms. The then-current applicable prevailing wages shall be incorporated into the Trade Contract Agreement as Exhibit 7.
VI. Project Labor Agreement
The Proposer will need to agree to accept and be bound by the Project Labor Agreement attached to the Trade Contract Agreement as Attachment A.
VII. Other Exhibits to the RFP
Exhibit A Project Scope Documents
Exhibit B Trade Contract Agreement
(Exhibits and attachments detail scope, technical requirements, bonds, warranty, prevailing wages, Project Labor Agreement, and required forms.)
EXHIBIT A - Project Scope Documents (summary)
Scope of Work: The LED Lighting Fixture Replacement Project at U.S. Bank Stadium involves replacing approximately 798 existing fluorescent lighting fixtures with energy-efficient LED fixtures throughout the facility. The project includes 32 architectural wall fixtures, 170 back-of-house wrap fixtures, 152 event-level corner fixtures, and 444 event-level back-of-house strip fixtures.
Key requirements include field verification of existing fixtures; one-for-one replacement with specified basis-of-design fixtures or approved equals meeting technical, photometric, dimming, listing, and warranty requirements for each fixture type (F21, F3A, F20, F1); reuse of existing branch circuits where compatible; provision of 0-10V dimming-capable drivers where required; removal and lawful disposal/recycling of fluorescent fixtures, lamps and ballasts in accordance with federal, state and local environmental regulations; testing and commissioning; submittals of fixture schedules, cut sheets, photometrics, IES files, and warranties; and a two-year contractor workmanship warranty in addition to minimum five-year fixture/driver manufacturer warranties. Substitutions require Owner approval.
(Additional detailed technical requirements, installation, electrical and controls requirements, removal/disposal procedures, submittals, commissioning and closeout requirements, and the Trade Contract Agreement terms are provided in the RFP Exhibits.)
