Fairbanks Locomotive \& Passenger Railcar Toilet Pumping Services RFP

Description: The Alaska Railroad Corporation ("ARRC") is soliciting bids from qualified parties to provide: Fairbanks Locomotive and Passenger Railcar Toilet Pumping Services. SEALED BIDS WILL BE RECEIVED AT: Alaska Railroad Corporation, Attn: Sazil Say, 327 West Ship Creek, Anchorage, Alaska 99501. BIDS WILL BE RECEIVED UNTIL 3:00 PM LOCAL TIME, THURSDAY, DECEMBER 3, 2026, AT THAT TIME BIDS WILL BE PUBLICLY OPENED. Interested parties are invited to submit a bid form contained herein which must be hand delivered or mailed to the above address. Bids received electronically will be considered non-responsive. Bids must be complete and in U.S. dollars. Return your bid in a sealed envelope addressed to the above address and clearly marked with the following information: 1. ITB number 2. Bidder's name 3. Time and date set for receipt of bid 4. Sealed offer: Fairbanks Locomotive and Passenger Railcar Toilet Pumping Services. Company Background: The Alaska Railroad Corporation ("ARRC") is a non-stock government corporation established by Alaska Statute 42.40 to own and operate the Alaska Railroad. ARRC is an instrumentality of the State of Alaska within the Department of Commerce, Community and Economic Development and is obligated to operate on a self-sustaining basis. ARRC provides year-round freight and passenger services over approximately 500 miles of track and owns land used in operations or available for lease/permit use. Project Overview and Purpose: ARRC needs waste removal from the locomotive and passenger railcars in Fairbanks. This is a year-round operation with daily operations during the busy summer months. The amount of work varies depending on the train schedule. Funding: Funding for this project is proposed to use ARRC Internal Funds. Minimum Qualifications: To be considered responsive and responsible, a Bidder must: 1) hold a current Alaska Business License and regularly perform services of the type required under this ITB; 2) possess the personnel, vehicles, pumping equipment, tools, and other resources necessary; 3) have a minimum of three (3) years of experience performing the same or substantially similar services; and 4) upon request, provide financial or other information reasonably required by ARRC. Period of Performance: From January 4, 2027, or the date of contract award, through January 3, 2028, with ARRC option(s) to extend; total duration including options shall not exceed five (5) years. Scope of Services (summary): Contractor shall furnish all labor, supervision, pumping equipment, vehicles, tools, materials, supplies, and other resources necessary to: pump locomotive toilet retention tanks; pump passenger railcar waste holding tanks; discharge collected waste at the ARRC-designated onsite disposal location; clean any areas impacted by pumping operations; furnish and refill systems with water and ARRC-approved winter antifreeze solution when required; respond to scheduled and emergency service requests; maintain daily service logs documenting date, time, equipment number, and operator; and submit detailed monthly invoices supported by service logs. Site conditions note a narrow passthrough driveway at the Fairbanks site and winter plowing; an ARRC-designated onsite waste disposal area will be available. Regular, irregular, and emergency operations schedules are specified (including winter, February, March, and summer operational frequency estimates) and the contractor must be capable of responding on emergency service requests within two to four hours after notification. After-hours call-out fees may apply as stated in the Cost Schedule. Contractor must provide SDS documentation for hazardous chemicals prior to use and comply with hazardous materials requirements. ARRC may withhold or reduce payment for unsatisfactory performance and may obtain substitute services if necessary. Required Bid Documents: Cost Schedule, Sample Invoice, Alaska Railroad Service Bid Form, and Bidder's Questionnaire. Bidders must acknowledge receipt of all issued addenda on their Service Bid Form and may be required to complete a Bidder Registration Sheet to receive addenda notices. Contact for solicitation questions and submission of bidder registration: Sazil Say, Contract Administration Specialist, says@akrr.com, phone 907.265.8747 (office) or 907.885.1747 (mobile).