Early Learning Coalition of Flagler \& Volusia REQUEST FOR PROPOSAL FOR: Substitute StaƯing and Workforce Recruitment RFP#(2026-03QI) ISSUED ON (Date) INTENT TO AWARD TO BE ISSUED NO LATER THAN (Date) RESPONSES DUE BY: November 30, 2026 NO LATER THAN 3:00 pm EASTERN STANDARD TIME

Description: The EARLY LEARNING COALITION OF FLAGLER AND VOLUSIA COUNTIES, INC. (Coalition) located at 125 Executive Circle, Daytona Beach, FL 32114 is seeking and will accept proposals from qualified vendors to provide substitute staƯing services and early learning workforce recruitment and hiring support for Early Learning programs in Flagler & Volusia counties, Florida. The requirements and specifications for the proposed service are detailed in the Scope of Work attached hereto as Exhibit A. The Coalition is a not-for-profit corporation organized under the laws of the State of Florida and has been determined exempt by the Internal Revenue Service under the provision of IRS Code, Section 501(c)(3). The Florida OỰice of Early Learning has certified the Coalition as a local early learning coalition for the purposes of implementing programs authorized by Florida Statute Chapter 1002. Our principal function is the provision of oversight, and policy guidance to the early childhood School Readiness and Voluntary Prekindergarten Education systems in Flagler and Volusia Counties, Florida. Introduction and Background: The Coalition seeks proposals for substitute workforce recruitment and operations, provider access to staƯing technologies, provider training, reporting, partnership management, and implementation/transition services. The Coalition seeks a solution that helps providers address short-term staƯing gaps, maintain continuity of classroom operations, and provide permanent educator recruitment and hiring tools. Proposers may oƯer an integrated solution or present how separate components will work together. All fixed and variable costs should be disclosed. Maintaining reliable service during any contract transition is important; proposals must identify transition risks and practical measures to maintain essential services before, during, and after implementation of any resulting contract. Scope of Work (Exhibit A): The Coalition seeks flexible, eƯective, and cost-conscious solutions that support substitute staƯing and the broader workforce needs of early learning providers in Flagler and Volusia Counties. Proposals may include, but are not limited to: identifying and coordinating substitute personnel; helping providers attract, recruit, and hire early learning staƯ; workforce-related technology or platforms; provider training and technical assistance; and other services or resources that support staƯing stability, recruitment, retention, and workforce development. Respondents may propose a comprehensive solution or identify service components they can provide, and must describe service model, capabilities, implementation and transition approach, anticipated service levels, provider support, reporting, and methods for measuring performance and outcomes. Any proposed technology or handling of Coalition or provider information must address applicable accessibility, privacy, security, data ownership, retention, and data-return requirements. Respondents must support continuity of essential services during implementation or transition, identify foreseeable risks of disruption, and describe mitigation and contingency measures. Additional information included in the RFP document addresses Coalition history and governance, prohibition of lobbying during the procurement process, conflict of interest and public record requirements, mandatory proposal contents and attachments (Exhibits A–E), evaluation criteria and process, federal and state legal requirements, agreement and renewal provisions, and trade secret/confidential materials procedures.