Scope of Project
The Brigham City Public Library is accepting proposals from qualified vendors to establish a contract for the library to acquire six (6) columns of hold pick-up lockers. Lockers shall be compatible with the library's ILS, SirsiDynix Symphony. The vendor will work with SirsiDynix and Brigham City Public Library staff, as needed, to configure the lockers, provide staff training, deliver the lockers, and install the outdoor library hold pick-up lockers in the alcove on the east side of the Library building.
Required Details
1. Hold pick-up lockers must be compatible with the library's ILS, SirsiDynix Symphony.
2. Include equipment, software and any software configuration and/or subscription costs, delivery/freight, installation, staff training, and any other expenses the vendor would charge to complete this project. (Be sure itemization includes a mention of each of these components or notate if the component is included with another item.)
3. Specify the origin of manufacture for the computer and technology components (e.g. United States, Vietnam, England, China, etc.)
4. Specify whether the solution(s) utilize on-premises software or cloud services.
5. Include a statement indicating on-going software costs.
6. Include a statement indicating on-going support, service, and maintenance costs.
7. Include additional product details, including measurement of the lockers (e.g. product specification sheets).
8. Include a statement on the availability of staff training and ongoing support.
Contact for Questions
Direct all inquiries related to this RFP, in writing, via email, to:
• Elizabeth Schow, eschow@bcutah.gov, or • Elizabeth Martinez, emartinez@bcutah.gov
All inquiries must be received by Monday, November 23, 2026. Inquiries will be answered via email. Any information received from other sources is not official and should not be relied upon.
Required Proposal Submission Process
Submit proposals via email, Subject line "RFP - Outdoor Library Hold Pick-up Locker", until 5:00 p.m. on Monday, November 30, 2026 to:
• Kristina Rasmussen, krasmussen@bcutah.gov
Project Installation Site
The hold pick-up lockers will be installed in the alcove on the east side of the library.
Project Funding
Major funding for this project has been provided by the Institute of Museum and Library Services through the Library Services and Technology Act (LSTA) and are administered by the Utah State Library Division. (Grant Award: LS-260848-OLS-26)
Brigham City has been awarded a total of $40,400 in LSTA grant funds for the "Outdoor Hold Pick-Up for Enhanced Library Access Project". Brigham City expects that between 53% and 100% of this project will be funded with the Federal funds made available through the LSTA grant, depending on the proposal selected. 0% of this project will be funded through non-governmental sources.
Brigham City reserves the right, in its sole discretion and to the extent permitted by applicable law, to amend, suspend, cancel, withdraw, or reissue this Request for Proposals (RFP) at any time; to reject any or all proposals, in whole or in part; and to determine not to award a contract or proceed with the project. Issuance of this RFP does not obligate the City to purchase any goods or services or to enter into any agreement.
The City may evaluate proposals based on price, compliance with the specifications, compatibility, qualifications, implementation and support, overall value, and other factors relevant to the City's needs. The City may seek clarifications or additional information, verify representations, conduct discussions or negotiations as permitted by law, waive minor informalities or irregularities that do not materially affect fair competition, and request revised proposals when appropriate.
The City is not required to select the lowest-priced proposal and may select the proposal determined to provide the best value, consistent with applicable procurement requirements.
The City may modify the RFP schedule or requirements by written addendum, extend submission deadlines, or discontinue the procurement process. Any material change to the solicitation will be communicated in a manner consistent with applicable law. Proposers are responsible for reviewing any issued addenda.
All costs of preparing, submitting, presenting, or negotiating a proposal are the sole responsibility of the proposer. The City shall not be liable for any such costs, whether or not a contract is awarded.
No proposal, notice of selection, negotiation, or other communication creates a binding obligation on the City. Any award is subject to applicable City approvals, availability and lawful appropriation of funds, applicable grant requirements, and execution of a written contract by duly authorized representatives. The City may terminate negotiations and proceed with another proposer or cancel the procurement if a satisfactory agreement cannot be reached.
Proposals submitted to the City may be subject to disclosure under the Utah Government Records Access and Management Act (GRAMA), Utah Code Title 63G, Chapter 2. A proposer seeking protection for specific information must identify the information and provide the basis for the claimed protection at the time of submission. Marking an entire proposal "confidential" does not, by itself, establish a right to withhold it. The City will make disclosure determinations in accordance with applicable law and cannot guarantee confidentiality.
