Broker of Record Services BID NO: EUS/Broker-2027

Description: Purpose: The purpose of the Request for Proposal is to obtain competitive proposals for Broker of Record Services as it pertains to insurance consulting services. The Board intends to award a one-year contract pursuant to N.J.S.A.:18A:18A-42 with two one-year options. Under Title 18A-18A-10 insurance services are not required to be bid or advertised and the Board is not required to award on the basis of lowest price and will award based on criteria as outlined in this request for proposals. The requests are being made to ensure the District receives the highest quality service at a fair and competitive price. All Brokers shall be currently licensed and authorized by the State of New Jersey, Department of Insurance to do business in the State of New Jersey. Term: The Board intends to award a one-year contract pursuant to N.J.S.A.:18A:18A-42 with two one-year options. The length of term for the initial Insurance Brokerage Services contract will begin from the date of board appointment at its re-organization meeting in January, 2027 through December 31, 2027 or until a successor is named at the 2028 re-organization meeting of the Board of Education. The Board of Education has the right to terminate with a 30-day notice. Background: The City of Burlington School District has an enrollment of approximately 1,740 students in grades Pre-K through Grade 12. Presently the District has one early childhood learning center (preschool K3 & K4), two elementary schools (Kindergarten to Gr.2), one upper elementary school (Grades 3-6) and one Junior/Senior high school (Grade 7-12). The district currently employs 300+ employees, which includes administrators, teachers, instructional aides, custodians/maintenance and administrative assistants. Further information may be obtained by visiting the school district's website. Current Insurance Carriers (listed by policy type): - Medical: Aetna & AmeriHealth - Prescription: Benecard - Dental: MetLife Dental - Student Accident: Bollinger - Flexible Spending Account: Ameriflex - Cobra Notification: Benefit Express & Medcom - Vision: Superior Vision Services to be provided (including but not limited to): A. Firm must be responsible for negotiating renewal of existing coverage. B. Firm must prepare all necessary bid specifications, in the event the coverage is marketed, evaluate all bids that are received and make recommendation to the Business Administrator. C. Firm must assist the District in evaluating and settling all issues relating to the insurance provided, including regular reviews of loss reports. D. Firm must provide the central administration with reasonable preliminary renewal figures during the budget process. E. Firm must be available to attend Board of Education meetings and Finance Committee meetings, whenever necessary. F. Firm must have the ability to recommend cost projections for other carriers. Pertinent Company Information Required in RFP (see broker response form): A. Name and location of firm main office; number of years your firm has been in business. B. Listing of all current and former Board of Education and Municipal clients and years of service provided; include contact information for reference purposes. C. Company personnel assigned to handle the District's account. Include a brief description for each person and their responsibilities for the district. D. Specific compensation requirements. Selection Process and Evaluation Criteria: Each submission shall be evaluated in accordance with the criteria set forth below: A. Compensation B. Insurance Carriers you can obtain viable quotes from C. Services to be provided D. Recommendations of references E. Experience in assisting staff in resolving claims issues Submission Requirements and Instructions (summary): Proposals are to be submitted to Raymond A. Bonnette, III, School Business Administrator/Board Secretary, City of Burlington Board of Education, 518 Locust Avenue, Burlington, New Jersey 08016 by 11:30 a.m. prevailing time on Tuesday, November 24, 2026. Proposals are to be submitted in a sealed envelope and may be submitted by mail, delivery service, or in person. Proposals must be placed in a sealed envelope/package and clearly marked with the Title of the Proposal on the front. Proposals must be submitted in duplicate on the provided submittal forms and in the designated manner. The Board requires one original and one duplicate copy of the proposal package. Envelope label information must include: Title: Broker of Record Services; Bid Number: EUS/Broker-2027; Name and Address of the Bidder; Bid Opening Date: Tuesday, November 24, 2026; Bid Opening Time: 11:30 a.m. The Board of Education does not accept electronic (e-mail) submissions of proposals at this time. No facsimile or e-mail proposals will be accepted. Late proposals received after the date and time prescribed shall not be opened and will be returned unopened to the Broker. Period of Proposal Validity: All proposals shall remain firm for a period of sixty (60) days after the date specified for the receipt of proposals. Required Documents to be provided with the proposal (selected list): - Broker Response Form - Affirmative Action statement or Certificate of Employee Information Report - Business Registration Certificate - Chapter 271 Political Contribution Disclosure Form (if awarded contract) - Additional required forms and certifications are listed in the RFP (Assurance of Compliance, Non-Collusion Affidavit, Statement of Ownership Disclosure, Vendor Questionnaire and Certification, Disclosure of Investment Activities in Iran, Russia/Belarus Prohibited Activities Form, etc.). Other notable terms and requirements (summary): - Award will be made within sixty (60) days of receipt of the proposals; subject to extension pursuant to N.J.S.A. 18A:18A-36(a). - Vendors must comply with New Jersey statutes and administrative code provisions cited in the RFP (affirmative action, business registration, debarment checks, background checks where applicable, insurance requirements, record retention, political contribution disclosure, and others). - The successful vendor will be required to sign and execute a formal contract or purchase order as the contractual instrument. Contact for RFP specifications and forms: Raymond A. Bonnette, III, School Business Administrator/Board Secretary, City of Burlington Board of Education, 518 Locust Avenue, Burlington, New Jersey 08016; email: rbonnette@burlington-nj.net