CityNJ
Posted
Nov 3, 2026
Dec 16, 2026
BOROUGH OF ENGLISHTOWN MONMOUTH COUNTY, NEW JERSEY REQUEST FOR QUALIFICATIONS/PROPOSALS FOR THE PROVISION OF: BOROUGH ATTORNEY BOND COUNSEL, SPECIAL COUNSEL FOR CONFLICTS, REDEVELOPMENT COUNSEL, BOROUGH AUDITOR, BOROUGH ENGINEER, BOROUGH ENGINEER POOL, BOROUGH PLANNER INSURANCE RISK MANAGEMENT CONSULTANT, PUBLIC DEFENDER, PROSECUTOR, ZONING/PLANNING COMBINED BOARD ATTORNEY ZONING/PLANNING COMBINED BOARD ENGINEER
ISSUE DATE: November 3rd 2026 DUE DATE: December 16, 2026 at 11:00 o'clock a.m. LOCATION: 15 Main Street Englishtown NJ 07726 Issued by: Borough of Englishtown Kimberly Humphrey, QPA GLOSSARY The following definitions shall apply to and are used in this Request for Qualifications: "Borough" - refers to the Borough of Englishtown. "Cost Proposal" -- refers to a statement of hourly rates and costs for the services provided. "Due Date" -- refers to the date and time by which Qualifications/Proposals must be received by the Borough in order to be considered for award of the contract or position. "Qualification Statement/Proposal" - refers to the complete responses to this RFQ/RFP/RFP submitted by the Respondents. "Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Borough) have satisfied the qualification criteria set forth in this RFQ/RFP. "RFQ/RFP" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto. "RFP" - refers to this Request for Proposals, including any amendments thereof or supplements thereto. "Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement/Proposal/Proposal. SECTION 1 INTRODUCTION AND GENERAL INFORMATION 1.1. Introduction and Purpose. The Borough is soliciting Qualification Statement/Proposals from interested persons and/or firms for the provision of professional services and extraordinary unspecifiable services as advertised. Through a Request for Qualification/Proposal process described herein, persons and/or firms interested in assisting the Borough with the provision of such services must prepare and submit a Qualification Statement/Proposal in accordance with the procedure and schedule in this RFQ/RFP. The Borough will review proposals only from those firms that submit a Qualification Statement/Proposal that includes all the information required to be included as described herein (in the sole judgment of the Borough). The Borough intends to qualify person(s) and/or firm(s) that (a) possess the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the Borough to provide the greatest benefit to the taxpayers of the Borough. The Borough will consider Qualification Statement/Proposals only from individuals, firms or organizations that have demonstrated the capability and willingness to provide high quality services as required by the Borough. 1.2. Procurement Process and Schedule. The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. The Borough has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive process to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement/Proposal and will be evaluated in accordance with the criteria set forth. Qualification Statement/Proposals will be reviewed and evaluated by the Borough consisting of the Mayor, Governing Body and Borough Administrator (collectively, the "Review Team"). All communications concerning this RFQ/RFP or the RFQ/RFP process shall be directed to the Borough's designated contact person, in writing. Designated Contact Person: Mya Cherbini Acting Municipal Clerk clerk@englishtownnj.com Qualification Statement/Proposals must be submitted to, and be received by, the Borough, via mail or hand delivery, by the due date. Qualification Statement/Proposals will not be accepted by facsimile transmission or e-mail. Subsequent to issuance of this RFQ/RFP, the Borough (through the issuance of addenda to all firms that have received a copy of the RFQ/RFP) may modify, supplement or amend the provisions of this RFQ/RFP in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the Borough. ANTICIPATED PROCUREMENT SCHEDULE ACTIVITY DATE 1. Issuance of RFQ/RFP November 3, 2026 2. Due Date for Receipt of Qualification Statement/Proposals/Proposals......December 16th 2026 at 11:00 a.m. 3. Opening of Proposals*.................................................................................. December 16th 2026 at 11:00 a.m. 4. Anticipated Date for Award of Contract*..................................................... Jan. 1, 2027 Section 1.3. Conditions Applicable to RFQ/RFP. Upon submission of a Qualification Statement/Proposal in response to this RFQ/RFP, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement/Proposal: (a) This document is an RFQ/RFP; (b) This RFQ/RFP does not commit the Borough to issue an award; (c) All costs incurred by the Respondent in connection with responding to this RFQ/RFP shall be borne solely by the Respondent; (d) The Borough reserves the right to reject any and all responses; (e) The Borough reserves the right to reject incomplete responses; (f) The Borough reserves the right, without prior notice, to supplement, amend or otherwise modify this RFQ/RFP or otherwise request additional information through issuance of addenda to all prospective Respondents who have received a copy of this RFQ/RFP, and who have provided their contact information to the Borough. All addenda will be posted on the borough website; (g) All Proposals shall become the property of the Borough and will not be returned; (h) All Proposals will be made available to the public at the appropriate time, as determined by the Borough; (i) The Borough may request additional information from Respondents, including requiring Respondents to send representatives to the Borough for interviews; (j) Any and all Proposals not received by the Borough by the Due Date will be rejected; (k) Neither the Borough, nor their respective staffs, consultants or advisors shall be liable for any claims or damages resulting from the solicitation or preparation of the Qualification Statement/Proposal/ Proposal, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement/Proposal/Proposal or for participating in this procurement process. Section 1.4. Rights of Borough. The Borough reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ/RFP and the procurement process in accordance with the provisions of applicable law: determine compliance of submissions; issue addenda; waive technical non-conformance; change schedule; conduct investigations of Respondents; suspend or terminate the procurement process. The Borough shall be under no obligation to complete all or any portion of the procurement process described in this RFQ/RFP. 1.5 Addenda or Amendments to RFQ/RFP. During the period provided for the preparation of responses to the RFQ/RFP, the Borough may issue addenda, amendments or answers to written inquiries. All addenda will be posted on the borough website. It will be the responsibility of the respondents to obtain any and all addenda. 1.6 Cost of Qualification Statement/Proposal Preparation. Each Qualification Statement/Proposal and all information required to be submitted pursuant to the RFQ/RFP shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the Borough, its staff or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement/Proposal or other information required by the RFQ/RFP. 1.7 Qualification Statement/Proposal Format. Responses should cover all information requested in the Questions to be answered in this RFQ/RFP. Responses which in the judgment of the Borough fail to meet the requirements of the RFQ/RFP or which are in any way conditional, incomplete, obscure, contain deletions from requested information, or contain errors may be rejected. SECTION 2 SCOPE OF SERVICES The Borough seeks to award a contract for the positions listed below. It is the intent of the Borough to solicit Proposals from Respondents that have expertise in the provision of the services required by the position or contract sought. Firms and/or persons responding to this RFQ/RFP must be able to demonstrate that they will have the continuing capabilities to perform these services. BOROUGH ATTORNEY BOND COUNSEL, SPECIAL COUNSEL FOR CONFLICTS, REDEVELOPMENT COUNSEL, BOROUGH AUDITOR, BOROUGH ENGINEER, BOROUGH ENGINEER POOL, BOROUGH PLANNER, INSURANCE RISK MANAGEMENT CONSULTANT, PUBLIC DEFENDER, PROSECUTOR, ZONING/PLANNING COMBINED BOARD ATTORNEY ZONING/PLANNING COMBINED BOARD ENGINEER SECTION 3 SUBMISSION REQUIREMENTS Section 3.1 General Requirements. The Qualification Statement/Proposal submitted by the Respondent must meet or exceed the professional, administrative and financial qualifications set forth in this Section 3 and shall incorporate the information requested below. Two (2) Original Copies of the RFQ/RFP and One (1) flash drive are required. Section 3.2 Administrative Information Requirements. The Respondent shall, as part of its Qualification Statement/Proposal, provide required administrative information including an executed Letter of Qualification (Appendix A), Letter of Intent (Appendix B), business organization description, principals, licenses, insurance, State of New Jersey Business Registration Certificate, Disclosure of Investment Activities in Iran form, and other specified documents. Section 3.3 Professional Information Requirement. Respondent shall submit a description of its overall experience, scope of work, references, resumes of key employees, description of services to be performed directly and any subcontracted portions, and other narrative statements demonstrating understanding of the Borough's needs. SECTION 4 INSTRUCTIONS TO RESPONDENTS 4.1 Submission of Qualification Statement/Proposals/Proposals. A Respondent must submit an original and two (2) copies and flash drive of their RFQ/RFP to the designated contact person: Mya Cherbini, Clerks Office Borough of Englishtown 15 Main Street Englishtown, NJ 08826 To be responsive, Proposals must provide all requested information, and must be in strict conformance with the instructions set forth herein: 1. Proposals must be received by the Borough no later than the due date and must be mailed or hand-delivered. Proposals forwarded by facsimile or e-mail will not be accepted. Proposals received after this time will not be considered. The Borough will not bear responsibility for delays in delivery for any reason. 2. Proposals and all related information must be stapled or bound and signed by the Respondent. If Respondent is other than a natural person, the Proposal must be signed by an individual with power to bind Respondent. 3. The name of the Respondent and the position or contract for which the submission is being made must be printed on the outside of the package containing Respondent's submission, together with instructions that the submission should not be opened prior to the Due Date. (Suggested format: "RFQ/RFP for. Do not open until December 16, 2026") SECTION 5 EVALUATION The Borough's objective in soliciting Proposals is to enable it to select a firm, individual, or organization that will provide high quality and cost-effective services to the taxpayers of Englishtown. Qualification Statement/Proposals will be evaluated by the Borough on the basis of the most advantageous submission, all relevant factors considered, including: experience and reputation; knowledge of the Borough and subject matter; availability; other factors in the best interest of the Borough; costs; and confidence by the Mayor and Council in the Applicant's ability to perform the services. Appendices A, B, C and additional forms (Business Entity Disclosure, Ownership Disclosure Certification, Equal Employment Opportunity language, ADA compliance, Business Registration Certificate, Debarment Affidavit, Disclosure of Investment Activities in Iran/Russia/Belarus, and other required certifications) are included and must be completed and submitted as directed. (Notes: references to addenda will be posted on the borough website; proposals will not be accepted by facsimile or e-mail; required copies: two originals and one flash drive; mail or hand-deliver to the Clerks Office at 15 Main Street, Englishtown, NJ.)
