CityNJ
Posted
Nov 1, 2026
Nov 24, 2026
Borough of Park Ridge Request for Qualifications From Insurance Agents or Firms Interested in Serving as "Risk Manager Medical" to the Borough of Park Ridge January 1, 2027 through December 31, 2027 Dated: November 1, 2026
Introduction The Borough of Park Ridge ("Borough") is soliciting Qualification Statements from interested persons and/or firms for the provision of risk manager services as more particularly described herein. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the Borough with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedure and schedule in this RFQ. The Borough will review Qualification Statements only from those firms that submit a Qualification Statement which includes all the information required to be included as described herein (in the sole judgment of the Borough). The Borough intends to qualify person(s) and/or firm(s) that (a) possesses the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the Borough to provide the greatest benefit to the taxpayers of Park Ridge. The successful Respondent will be awarded a one (1) year professional services contract. The successful Respondent must have significant experience in providing risk management services to New Jersey municipalities and/or other New Jersey public entities with regard to medical insurance, benefits, claims, etc. The position requires the Respondent to be a licensed insurance agent in the State of New Jersey. The basic scope of services provided to the Borough shall include providing services for risk management for the Borough's medical insurance, coverage and claims obligations. The Respondent must be experienced in managing municipal claims and managing medical insurance coverage. Respondent should also have experience with the State Health Benefits Plan, be able to assist in Union Contract negotiations with regard to medical insurance obligations, and any other services customarily essential to evaluating, securing and managing all aspects of medical insurance coverage for borough employees. Definitions The following definitions shall apply to and are used in this Request for Qualifications: "Borough" - refers to the Borough of Park Ridge. "Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents. "Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Borough) have satisfied the qualification criteria set forth in this RFQ. "RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto. "Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement. Procurement Process and Schedule The selection of Qualified Respondents is not subject to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. The selection is subject to the "New Jersey Local Unit Pay-to-Play" Law, N.J.S.A. 19:44A-20.4 et seq., however, the Borough has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive process to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement in response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in this RFQ, which will be applied in the same manner to each Qualification Statement received. Qualification Statements will be reviewed and evaluated by the Borough and its legal and/or financial advisors (collectively, the "Review Team"). The Qualification Statements will be reviewed to determine if the Respondent has met the minimum professional, administrative and financial areas described in this RFQ. Under no circumstances will a member of the review team review responses to an RFQ for a job which they or their firm submitted a response. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, the Borough will (in its sole judgment) determine which Respondents are qualified (from professional, administrative and financial standpoints). Each Respondent that meets the requirements of the RFQ (in the sole judgment of the Borough) will be designated as a Qualified Respondent and will be given the opportunity to participate in the selection process determined by the Borough. The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated completion dates are set forth in Table 1, Procurement Schedule. The Borough reserves the right to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential Respondents. All communications concerning this RFQ or the RFQ process shall be directed to the Borough's Designated Contact Person, in writing. Designated Contact Person: Ms. Magdalena Giandomenico, CMC Administrator/Clerk Borough of Park Ridge 53 Park Avenue Park Ridge, New Jersey 07656 Qualification Statements must be submitted to, and be received by, the Borough, via mail or hand delivery, by 10:00 a.m. on November 24, 2026. Qualification Statements will not be accepted by facsimile transmission or e-mail. Subsequent to issuance of this RFQ, the Borough (through the issuance of addenda to all firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the Borough. ANTICIPATED PROCUREMENT SCHEDULE ACTIVITY DATE 1. Issuance of Request for Qualifications November 1, 2026. 2. Receipt of Qualification Statements November 24, 2026 by 10:00 a.m. 3. Opening of RFQ November 24, 2026 at 10:15 a.m. 4. Appointment of Special COAH Counsel on January 5, 2027, or thereafter. Professional Information and Qualifications (selection of required information and documentation requested) - Name of Respondent; address of principal place of business and all other offices and corresponding telephone and fax numbers; note specifically which agent will be assigned to work with the Borough. - Description of Respondent's education, experience, qualifications, number of years with the Respondent and a description of their experience with projects similar to those described above. - Experience related to providing risk management services to public entities. - At least four (4) municipal government references, three (3) of which must have knowledge of your service to public entities. - Examples of your record of success (or significant achievements) servicing public entities. - The Respondent's ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff). - Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of "not to exceed" amount. - Evidence of compliance with New Jersey affirmative action requirements (e.g. Certificate of Employee Information Report). - A copy of your New Jersey Business Registration Certificate. - A copy of any required professional federal and/or state licenses to perform the required activities. - A narrative statement of the Respondent's understanding of the Borough's needs and goals. - List all immediate relatives of Principal(s) of the Respondent who are Borough employees or elected officials of the Borough. - List any judgments within the last three years in which the Respondent, or its members and/or employees, have been adjudicated liable for professional malpractice; explain if yes. - Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings in the last ten (10) years; explain if yes. - A copy of a current certificate of insurance evidencing professional liability insurance, with limits of not less than One Million Dollars ($1,000,000.00) each claim/$1,000,000 annual aggregate. The Borough reserves the right to request additional financial information from the Respondent in the event that said insurance policy contains either a deductible in excess of $20,000.00 or any self-insured retention limits. - Any other information that the interested Respondent deems relevant. Selection Criteria The selection criteria used in awarding a contract or agreement for professional services as described herein shall include: qualifications of individuals who will perform the tasks; experience and references; ability to perform the task in a timely fashion including staffing and familiarity with the subject matter; cost competitiveness; description of sub-contracted portions and subcontractors; and whether Respondent normally employs union or non-union employees. Submission Requirements Please submit one original together with one submission in electronic form, either on computer disc or flash drive, of their Qualification Statement to the Designated Contact Person on or before 10:00 AM on November 24, 2026: Ms. Magdalena Giandomenico Borough Administrator/Clerk Borough of Park Ridge 53 Park Avenue Park Ridge, N.J. 07656 Qualification Statements will not be accepted by facsimile transmission or e-mail.