BAS SYSTEM REPLACEMENT RIVER VALLEY JUSTICE CENTER RFP

Description: You are invited to submit your sealed proposal for the replacement of all existing building automation system (BAS) controllers at the River Valley Justice Center, 3200 McDonough St. Joliet, IL 60431. Specifications are attached hereto and are considered part of the SEALED PROPOSAL package. A 10% Bid Bond or Cashier's Check made payable to the Will County Treasurer MUST accompany your bid, or it will not be considered. Money Orders or Company checks will not be accepted. A Mandatory pre-bid conference will be held on site at the River Valley Justice Center located at 3200 McDonough St. Joliet, IL 60431 on Friday, November 20, 2026, at 1:00 P.M. Attendance is mandatory. Please pre-register your attendance by 4:00 P.M. Tuesday, November 17, 2026, by sending an email to purchasing@willcounty.gov. All attendees are required to provide a valid State issued Driver's License or Identification Card that matches the pre-registration. Sealed proposals will be received in the Purchasing Department, 2nd floor, Will County Office Building, 302 N. Chicago Street, Joliet, IL, 60432, not later than 2:00 P.M., Thursday, December 17, 2026 "as so indicated by the time stamp clock of Will County". Proposals received after this time will not be accepted. Proposals will be opened publicly and read by the Will County Executive or her representative at 2:05 P.M. Thursday, December 17, 2026, at the Will County Office Building, 302 N. Chicago Street, 2nd fl., Joliet, IL. 60432. Bidders are invited to submit sealed proposals for the replacement of the BAS system at the River Valley Justice Center, located at 3200 McDonough St. Joliet, IL 60431. The goal of this project is to replace all existing building automation system (BAS) controllers with new BACnet IP or MS/TP devices to provide visibility and controllability of the building mechanical systems. This project will include new BACnet MS/TP communication and/or ethernet cabling. To provide connectivity to support the new IP-based controllers, installation of new CAT6 cabling will be required. Users shall access the Graphic User Interface using any connected device and a standard web browser. The existing system consists of aging Alerton and Johnson Controls (JCI) devices. New communication wiring will be required for control. Project objectives and scope include installation, configuration, and programming of new BACnet/IP and/or BACnet MS/TP controllers; provision and installation of required software tools and licensing to provide Will County complete administrative access; replacement and/or installation of sensors and actuators (including CO2 monitoring in group-occupancy spaces and CO sensors in sally port and parking garage areas); creation of new graphics for floor plans and mechanical systems; adherence to ASHRAE Guideline 36 principles for sequences of operations and meeting stated energy objectives; provision of negative pressure room monitoring and local display; furnishing and installation of CAT6 cabling or testing/replacing existing Ethernet cabling as required; labeling of wires and devices; provision of spares; submittals including hardware, software, wiring, point/device naming; Test & Balance support (16 hours) and Commissioning support (16 hours) with point-to-point verification, functional performance testing, and GUI verification. Controls Contractor to provide network plan to Will County ICT team for installation of all CAT6 cabling; Controls Contractor responsible for BACnet MS/TP wiring and Ethernet cabling and testing. Related documents provided include BAS Object Naming Standard, Division 25 Integrated Automation, and Controls Upgrade Architecture Design. Documents and drawings supporting the RFP are available from the Will County Purchasing Department; questions and Requests for Information (RFIs) related to the RFP and associated drawings shall be submitted to Will County for clarification by 12:00 P.M. December 4, 2026. Responses to RFIs will be shared with all prospective respondents by 12:00 P.M. December 11, 2026. This solicitation is subject to the Prevailing Wage Act (820 ILCS 130/0.01). The County of Will reserves the right to accept or reject any or all bids or proposals, to waive non-material informality or irregularity, and to award to the lowest responsible bidder meeting requirements. The awarded contractor will enter into a separate contract acceptable to the County of Will. Insurance, indemnification, warranty, termination, FOIA compliance, and other contract terms and requirements are specified in the bid documents. All submissions become the property of the County and are subject to the Illinois Freedom of Information Act (FOIA) unless specific exemptions are requested and justified.