Date: 11/05/2026
Quotation Number: 9521
Specification/Quotation Documents For: Steel Poles
RFQ Due Date: 11/19/2026 @ 02:00 pm
To avoid any delay, we encourage you to send responses ahead of the deadline. Responses will not be opened until the stated date and time.
Section 1 - Invitation to Bidders
Sealed bids will be received by BrightRidge until due date and time, then bids will be opened and publicly read. Bidders may participate in the public bid reading by contacting BrightRidge Purchasing at least two hours prior the bid opening time stated on the specific bid. Bidders making this request will receive a conference call number and a participant code. BrightRidge Purchasing contact information: purchasing@brightridge.com or call 423-952-5161. All bids must be delivered at the vendor's sole risk as shown in this request for quotation as per Section 2 Instructions to Bidders. BrightRidge is not obligated to accept quotations received after the date and time stated. Exceptions, if any, will be considered in the quotation evaluation in determining the successful vendor. Vendor must provide supporting documentation with its quotation for any exceptions. BrightRidge reserves the right to reject any or all quotations, to reject any bid that contains prices for individual items or services that are inconsistent or unrealistic when compared to other prices in the same or other bids, to waive any and all informalities and/or irregularities in the quotation, to negotiate and/or renegotiate with any vendor the terms of its quotation, and to accept any quotation which in its opinion may be in the best interest of BrightRidge. This Request does not commit BrightRidge to pay any costs incurred in the preparation of a proposal or to procure or to contract for service. BrightRidge reserves the sole discretion to withdraw this Request in its entirety at any time without prior notice. Information provided in this Request is intended solely to assist the respondent in preparing a Quotation. To the best of BrightRidge's knowledge, the information provided is accurate, however, there is no warranty expressed or implied. Quotations may be held by BrightRidge for a period not to exceed sixty (60) days from the due date of the quotations for the purpose of evaluating the quotations or investigating the qualifications of the vendors, prior to awarding of the order. All quotations shall remain effective for at least sixty (60) days after the due date. Each vendor's quotation shall constitute an offer to sell the goods or services sought by this Request for Quotation. The award shall be made by execution of a contract mutually agreed upon by both parties. BrightRidge is a trade name of the Johnson City Energy Authority. Questions about the integrity or fairness of the sealed bid process contact: Purchasing at 423-952-5161 or email purchasing@brightridge.com. Specification questions contact: Ken Edgar (423)952-5030 or email kedgar@brightridge.com; Wes Cole (423)952-5069 or email wcole@brightridge.com; Mike Stovall (423)952-5085 or email mstovall@brightridge.com.
Section 2 - Instructions to Bidders
Each Bidder shall carefully examine all specifications, drawings, and other contract documents to familiarize themselves with all the requirements, terms and conditions thereof. Any information relating to the work furnished by the Owner or others, or failure to make these examinations shall in no way relieve any Bidder from the responsibility of fulfilling all the terms of the contract, if awarded a contract. No payment will be made for items not set up in the quotation, unless otherwise provided by contract amendment. All Bidders are cautioned that they should include in the prices quoted for the various bid items all necessary allowances for the performance of all work required for the satisfactory completion of the project.
REQUIREMENTS FOR A DIGITAL PROPOSAL/BID SUBMISSION
- Bids should be clearly identified as: Bid Enclosed and Your Company Name
- BrightRidge Quotation Number: 9521
- Name of the Request: Steel Poles
- Due: 11/19/2026 at 2PM EST
- Send an email with an attached PDF of the digital bid including all required documents listed below to: SEALEDBIDS@BRIGHTRIDGE.COM. BrightRidge quotation number should be listed in the email subject line. Documents may be combined and sent as one PDF and cannot exceed 50MB in size. An automatic delivery receipt is sent indicating that the bid email has been delivered to sealedbids@brightridge.com.
- Digital Proposal/Bids (hereafter called bids) received after the stated due date and time will be disqualified. BrightRidge will not open the bid submission email or any attachment until the due date and time stated for this sealed bid, this is to maintain the integrity of the sealed bid process.
- Send a SEPARATE EMAIL, indicating that you have submitted a digital bid; also include quotation number in the subject to: PURCHASING@BRIGHTRIDGE.COM. DO NOT ATTACH A COPY OF YOUR BID TO THIS EMAIL!
- No fax or physically delivered sealed bids will be accepted. Bids must be digital. Bidders from small & minority owned businesses needing to make alternative arrangements for physical delivery may call purchasing at 423-952-5161 or 423-952-5000.
- Note: Any bidder that submits a bid to BrightRidge of at least $250,000 or more that provides services, supplies, information technology or construction must certify that it is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of Israel as defined by Tenn. Code Ann. §12-4-119.
Checklist for required pages to include from BrightRidge bid package (failure to submit will result in disqualification): BrightRidge Request for Quotation Form; Quote must be in same order and unit of measurement requested or bid may be disqualified; Section 3 - Quotation Information Form; Specification Exception Form; No Bid Questionnaire - If applicable; Business and Taxpayer Identification or W9 form - for NEW vendors.
Contract / Delivery / Invoicing / Payment / Taxes and Fees
- BrightRidge reserves the right to accept or reject any or all bids or portions thereof. Vendors may bid multiple options, unless otherwise stated. Vendors must complete the BrightRidge Request for Quotation Form.
- Delivery: FOB Johnson City, Tennessee. Delivery Site: BrightRidge Shipping/Receiving Entrance 2610 Boones Creek Rd, Johnson City, TN 37615. Contact for delivery scheduling: (423)952-5108 or email Bailey Presnell (bpresnell@brightridge.com); 48-hour notification required before delivery; delivery times M–F 8:30 AM to 2:00 PM.
- Invoicing: submit invoices upon delivery or pickup to ap@brightridge.com. Invoice must include itemization, unit list price, net price, extensions, and total amount due.
- Payment: within thirty (30) days of the completion of delivery of all items or services in acceptable condition to BrightRidge and receipt of invoice, whichever is later.
- Taxes: BrightRidge is exempt from Sales and Federal Excise Taxes; quote less these taxes.
Section 3 - Quotation Information
Indemnification and insurance obligations described; successful contractor agrees to indemnify, investigate, protect, defend, and save harmless BrightRidge, its officials, officers, agents, and employees from third-party claims and losses as specified. Failure to submit required completed forms may result in bid rejection.
Request for Quotation — Line Item Summary (excerpt)
- The RFQ includes multiple line items for various steel poles (galvanized and weathering) in specified quantities and descriptions (examples: POLE, STEEL GALVANIZED 30'-3; POLE, STEEL WEATHERING 55' LD-2; POLE, STEEL GALVANIZED 50'-2; etc.) with specified manufacturers listed for each item. Response Due Date: 2:00 pm 11/19/2026. All pricing must be good for 7 days after receipt of purchase order unless otherwise stated.
Technical Specifications
- Detailed BrightRidge Specifications and Transmission Pole & Davit Arm Specs are provided (revised 11/4/2026), including definitions, NESC weather load, required submittals, quality assurance, materials (ASTM references), manufacture, fabrication, coating, testing, marking, shipping, and acceptance criteria. Tables of minimum strength requirements (Tables 1 and 2) are included, along with detailed fabrication and quality control requirements.
Delivery Instructions
- Contact (423)952-5108 or email Bailey Presnell (bpresnell@brightridge.com) to schedule deliveries.
- A 48-hour notification is required before delivery.
- Delivery times are Monday through Friday 8:30 AM to 2:00 PM.
(For full technical details, refer to the BrightRidge Specifications and Transmission Pole & Davit Arm Specs provided in the solicitation.)
