The Vendor's Guide to Higher Ed Procurement

Every month, Starbridge processes millions of public documents - RFPs, contracts, board minutes, procurement policies, and more - to help vendors identify the fastest path to public sector revenue.

Executive Summary

Higher ed procurement is messy, inconsistent, and often opaque.

To make it easier for vendors to navigate, we analyzed procurement data across the 500 largest U.S. higher ed institutions. We looked at sole source thresholds, cooperative purchasing agreements, reseller relationships, and historical contract behavior to score how difficult it is to sell into each institution.

The result: a nationwide Procurement Hell Index that shows where friction is highest - and how to work around it.

Top Trends

• Over 80% of institutions use at least one cooperative or reseller contract to simplify purchasing if you know which ones apply.
• Sole source thresholds range widely, from $2,000 to $50,000+, drastically changing how you approach deals.
• Contracting behavior is inconsistent. Some institutions rely heavily on piggybacking, while others default to formal RFPs for nearly every purchase.

What You'll Learn

• Which institutions are the easiest or most painful to sell into
• What procurement shortcuts exist (and how to find them)
• How to adapt your GTM strategy to local procurement constraints