Buying Signals

EHR Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

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Monitoring 320K+ public sector buyers

EHR Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

Legislature of the Virgin Islands

VIJul 23

Why now

- OHIT invested $330,000 to develop a territorywide EHR request for information and engaged nationally recognized EHR vendors. - Virgin Islands faces $86 million in losses from manual siloed processes, $30 million on patient transportation, and $20 million from cyber breaches. - OHIT requests legislative support for establishing a health data utility to govern data sharing and sustain the health information exchange.

Meeting MentionPre-RFPDetected: Jul 23

Key Contacts · Verified by Starbridge

Amrika Williams Leonard

Agency Director

Omari Hicks

Assistant Director Public Affairs

Mendocino Council Of Governments

CAJul 21

Why now

- Menino County Board discussed behavioral health providers’ mandated Electronic Health Record (EHR) use in Avatar and interoperability options. - Staff cited required APIs: patient access, provider access, and prior authorization plus interoperability, privacy/security, and public reporting. - Board considered a hybrid interoperability model with a stated one-year buildout requirement and potential additional staffing.

Meeting MentionPre-RFPDetected: Jul 21

Key Contacts · Verified by Starbridge

John Haschak

Board Chair

Heather Criss

Board Member

Riley County

KSJul 23

Why now

- Health department clinic operations have a broken billing and documentation system with no coordinated processes. - The clinic is not contracted with any insurance companies, preventing revenue capture. - Billing coders receive denials because nurse documentation does not match billing requirements.

Meeting MentionPre-RFPDetected: Jul 23

Key Contacts · Verified by Starbridge

Carly Harris

Administrative Analyst/Levy Specialist

Diane Creek

Administrative Director, Health Department Administration

Salinas Valley Memorial Healthcare District

CAJul 23

Why now

- Health Information Management (HIM) policy defines electronic health record concepts and patient record release expectations. - CHNA Implementation Strategy includes “MyChart enrollment and engagement” and leveraging technology for care coordination. - Risk Management Plan references “Electronic Health Records (EHR) and Meaningful Use” under Technology risk.

Meeting MentionPre-RFPDetected: Jul 23

Key Contacts · Verified by Starbridge

Joel Hernandez Laguna

Board President

Alysha Hyland

Chief Administrative Officer

Green County

WIJul 14

Why now

- Green County is considering Netsmart myEvol “for our next EHR.” - Green County plans to attend Netsmart Connections (September 13–16, 2026) to evaluate myEvol. - Board agenda includes travel approval for Human Services leadership and Behavioral Health to the conference.

Meeting MentionPre-RFPDetected: Jul 14

Key Contacts · Verified by Starbridge

Maria Johnson

Accountant

Kelly Peterson

Accountant

Alaska Pacific University

AKJul 8

Why now

- The nominee cited electronic health records (EHR) as a “significant investment” and a “biggest deficiency” needing modernization. - Members referenced an “almost a billion dollar price tag” for the EHR modernization effort. - The nominee said transitioning EHRs requires a tribal consultation-based plan, especially for self-governance tribes’ existing systems.

Meeting MentionPre-RFPDetected: Jul 8

Key Contacts · Verified by Starbridge

Amy Potter

Assistant Director of Admissions

Mary Claire McCarthy

Assistant Director of Marketing

Kentucky Legislative Ethics Commission

KYJun 16

Why now

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Meeting MentionPre-RFPDetected: Jun 16

Key Contacts · Verified by Starbridge

Donnita B. Crittenden

Assistant Executive Director (Official Custodian of Records)

David L. Nicholas

Commissioner

Kentucky Legislative Ethics Commission

KYJun 3

Why now

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Meeting MentionPre-RFPDetected: Jun 3

Key Contacts · Verified by Starbridge

Donnita B. Crittenden

Assistant Executive Director (Official Custodian of Records)

David L. Nicholas

Commissioner

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Wisconsin Department of Health ServicesWI

Closing Soon

Due Aug 7, 2026

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Technology Acquisition Center NJ (36C10B)NJ

Closing Soon

Due Aug 13, 2026

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Kentucky Legislative Ethics Commission

Recent intent

- Kentucky Health Information Exchange (KHIE) upgrade is being planned with detailed requirements drafted for interoperability data ingestion. - Connect Resources referral/navigation platform will be upgraded to assess whether listed organizations meet community needs. - Medication reconciliation and maintaining accurate statewide medication lists during facility transfers is a key concern. - Rural Health Transformation Program received $213 million and must show quick wins with technology and systems improvements.
- Crisp Shared Services described a shared services model for Kentucky health information exchange infrastructure using a master patient index. - The presentation covered data quality measurement and normalization (USCDI-aligned tools) before outbound exchange. - A per-capita HIE cost survey was cited showing KHI/CSS operating “in the green zone” below national average after implementation.

Legislature of the Virgin Islands

Recent intent

- OHIT invested $330,000 to develop a territorywide EHR request for information and engaged nationally recognized EHR vendors. - Virgin Islands faces $86 million in losses from manual siloed processes, $30 million on patient transportation, and $20 million from cyber breaches. - OHIT requests legislative support for establishing a health data utility to govern data sharing and sustain the health information exchange.

Mendocino Council Of Governments

Recent intent

- Menino County Board discussed behavioral health providers’ mandated Electronic Health Record (EHR) use in Avatar and interoperability options. - Staff cited required APIs: patient access, provider access, and prior authorization plus interoperability, privacy/security, and public reporting. - Board considered a hybrid interoperability model with a stated one-year buildout requirement and potential additional staffing.

Riley County

Recent intent

- Health department clinic operations have a broken billing and documentation system with no coordinated processes. - The clinic is not contracted with any insurance companies, preventing revenue capture. - Billing coders receive denials because nurse documentation does not match billing requirements.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for ehr software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a ehr software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect ehr software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the ehr software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free ehr software report?

Ranked buyers with active ehr software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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Kentucky Legislative Ethics Commission

Recent intent

- Kentucky Health Information Exchange (KHIE) upgrade is being planned with detailed requirements drafted for interoperability data ingestion. - Connect Resources referral/navigation platform will be upgraded to assess whether listed organizations meet community needs. - Medication reconciliation and maintaining accurate statewide medication lists during facility transfers is a key concern. - Rural Health Transformation Program received $213 million and must show quick wins with technology and systems improvements.
- Crisp Shared Services described a shared services model for Kentucky health information exchange infrastructure using a master patient index. - The presentation covered data quality measurement and normalization (USCDI-aligned tools) before outbound exchange. - A per-capita HIE cost survey was cited showing KHI/CSS operating “in the green zone” below national average after implementation.

Legislature of the Virgin Islands

Recent intent

- OHIT invested $330,000 to develop a territorywide EHR request for information and engaged nationally recognized EHR vendors. - Virgin Islands faces $86 million in losses from manual siloed processes, $30 million on patient transportation, and $20 million from cyber breaches. - OHIT requests legislative support for establishing a health data utility to govern data sharing and sustain the health information exchange.

Mendocino Council Of Governments

Recent intent

- Menino County Board discussed behavioral health providers’ mandated Electronic Health Record (EHR) use in Avatar and interoperability options. - Staff cited required APIs: patient access, provider access, and prior authorization plus interoperability, privacy/security, and public reporting. - Board considered a hybrid interoperability model with a stated one-year buildout requirement and potential additional staffing.

Riley County

Recent intent

- Health department clinic operations have a broken billing and documentation system with no coordinated processes. - The clinic is not contracted with any insurance companies, preventing revenue capture. - Billing coders receive denials because nurse documentation does not match billing requirements.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for ehr software?

How early does Starbridge detect ehr software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the ehr software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free ehr software report?

Ranked buyers with active ehr software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

EHR Software RFPs, Pre-RFP Signals and Bid Opportunities

EHR Software: Pre-RFP Opportunities

Committee on Budget, Appropriations and Finance Budget Hearing

Menino County Board of Supervisors Regular Meeting

Riley County Commission Commission Meeting

Board of Directors of Salinas Valley Health Regular Meeting

Green County Human Services Board Meeting

Indian Health Service Nomination Hearing

Interim Joint Committee on Health Services Meeting

Budget Review Subcommittee on Health and Family Services Subcommittee Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts

EHR Software: Pre-RFP Opportunities

Committee on Budget, Appropriations and Finance Budget Hearing

Menino County Board of Supervisors Regular Meeting

Riley County Commission Commission Meeting

Board of Directors of Salinas Valley Health Regular Meeting

Green County Human Services Board Meeting

Indian Health Service Nomination Hearing

Interim Joint Committee on Health Services Meeting

Budget Review Subcommittee on Health and Family Services Subcommittee Meeting

See the other 12 signals + decision-makers

Open RFPs

Explore buyers

How to use pre-RFP signals

1. Shape the requirement

2. Time your outreach

3. Arm your SDRs

FAQs

Get your 10 highest-intentaccounts