West Bay Sanitary District

The board meeting agenda includes discussion and direction on the collection of unpaid sewer service charges and connection fees, the adoption of a new general regulation regarding recycled water, and the approval of recycled water facility connection fees and rates. Additionally, the Board will consider authorizing an agreement for engineering design and construction support services for the FERRF Pump Station Replacement Project, along with status updates and discussions on the Sharon Heights Recycled Water Facility, the Bayfront Recycled Water Project, RethinkWaste (SBWMA), and the Silicon Valley Clean Water plant. The meeting also features a closed session to address anticipated litigation and matters concerning public employment and employee performance evaluation.

The agenda for the meeting included consideration of routine consent calendar items such as the approval of the Regular Meeting Minutes from February 25, 2026, and various Operations and Maintenance reports for February 2026 concerning WBSD operations, and the Towns of Los Altos Hills and Woodside, and the East Palo Alto Sanitary District. Key action items involved authorizing the General Manager to issue sewer permits for a grinder pump system construction at 10 Los Charros Lane in Portola Valley, and approving Resolutions of Intention to Annex Territory for 1265 Westridge Drive and 1345 Westridge Drive into the On-Site Wastewater Disposal Zone, setting public hearings for April 22, 2026. Other discussions involved authorizing an agreement for engineering services for the FERRF Pump Station Replacement Project, and receiving direction on updates related to Silicon Valley Clean Water (SVCW) Joint Powers Agreement, Sharon Heights Recycled Water Facility, and the Bayfront Recycled Water Project.

The agenda includes standard items such as the Call to Order and Roll Call, and Communications from the Public. The Consent Calendar covers routine items including the approval of minutes for the Regular meeting of February 25, 2026, various Operations and Maintenance Reports for February 2026 from WBSD, authorization for the General Manager to issue Class 3 and Class 5 Sewer Permits for a property in Portola Valley, and approving Resolutions of Intention to annex territory in Portola Valley to the On-Site Wastewater Disposal Zone. Other significant discussion items include the General Manager's Report, authorizing an agreement for Engineering Design and Construction Support Services for the FERRF Pump Station Replacement Project, and discussions/directions on updates regarding Silicon Valley Clean Water (SVCW) Joint Powers Agreement, Sharon Heights Recycled Water Facility, Bayfront Recycled Water Project, and RethinkWaste (SBWMA). The agenda also lists a report and discussion on the Silicon Valley Clean Water (SVCW) Plant, and a scheduled Closed Session concerning anticipated litigation.

The agenda for the regular meeting includes several key considerations and reports. Discussion items involve approving a revised Purchasing Policy and Resolution, and an updated Purchase Card Policy, as well as approving an Investment Policy and Resolution, and a revised Reserve Policy. Action items concern authorizing the General Manager to purchase a Ditch Witch HX30 Vacuum Trailer, approving retention reductions and release of funds for the FERRF Levee Improvements Project and the Upgrade Pump Stations Telemetry System Project, and authorizing contract change orders and retention releases for the Point Repair Phase II Project. Further discussion topics include providing direction on the Sharon Heights Recycled Water Facility, the Bayfront Recycled Water Project status, and reports on RethinkWaste and the Silicon Valley Clean Water (SVCW) Plant. A closed session is scheduled to address anticipated litigation.

The meeting included several key discussions and actions. The Consent Calendar items approved included the minutes from the January 28, 2026, Regular Meeting and various Operations and Maintenance reports for January 2026 from WBSD concerning different jurisdictions. Discussions covered an update on the Bayfront Recycled Water Facility Solar System, including revised proposals and cost savings evaluations. The General Manager reported on significant fund disbursement requests being processed, upcoming committee meetings, and a large payment received from the San Mateo Tax Roll. The Board considered and approved a General Regulation amendment to correct clerical errors regarding sewer service charges for multiple fiscal years, ensuring minimum rates are charged to commercial customers not meeting minimum flow levels. Authorization was granted to issue a Call for Bids for two Capital Improvement Projects: Point Repairs Project Phase IIIB (estimated at $3.1M) and Grade 4 and 5 Pipe Repair and Replacement Project (estimated at $2.2M). Additionally, an agreement was authorized with Freyer & Laureta, Inc. for emergency engineering design services ($29,940) for the Garbada Easement Sewer Replacement Project due to an emergency pipe break. The Finance Committee was authorized to attend a LAIF Performance Report Webinar. Updates were provided on the Sharon Heights Recycled Water Facility, including preparations for hosting the LPGA Tour, and on the status of the Bayfront Recycled Water Project concerning retention payments to Anderson Pacific. Discussions also touched upon needs at the Silicon Valley Clean Water (SVCW) Plant, specifically levee replacement costs ($3.4M) and a nutrient removal project status. The session concluded with a closed session to discuss anticipated litigation.