Washington County Rural Water District 3

Key discussions included the approval of minutes from the December 2025 regular meeting and reports from the Secretary/Treasurer detailing new tap sales and transfers. The District Manager reported on TOC sample results, follow-up regarding a DEQ inspection, progress on the Braum's Ice Cream setup, and an ongoing issue with an accident report concerning an employee, which could impact insurance loss experience credits. The Office Manager reported on staff transitions and successful enrollment in the auto draft payment system. The Plant Manager noted a motor repair and requested board consideration for a pay bump for an employee who obtained a C Operator license. The Engineer provided updates on several projects including Project Clydesdale, land use reviews, and recommended contingent approval for Yale Estates Phase I. Old business involved updates on easement acquisition for a proposed 24-inch water line, noting progress on the Ghormley easement and the legal status of the Sutton condemnation. The board gave contingent approval for bid documents related to the residual management plan and approved an invoice for engineering design related to water line relocations in Vera.

The meeting agenda included departmental reports from the District Manager, Attorney, and Engineer, followed by the approval of accounts payable and new tap applications. Key discussions and decisions involved developments such as Vintage Oaks and Goodwill Donation, and line extensions. Old business focused on a proposed 24-inch water line project, easements, road widening and water line relocation projects in collaboration with Tulsa County and for specific county bridge work, residual management plans, and engineering service proposals for the North Water Treatment Plant Sodium Hypochlorite Expansion Project. Other items included authorizing retirement plan contribution increases, reviewing the 2025 audit, and discussing a wage increase for an employee based on licensing. New business included deliberations on entering and returning from Executive Session to discuss employee matters and litigation parameters regarding the case against Johathan Sutton, Regent Bank, et al., as well as considering a new rate structure and retainer agreement with The Steidley Law Firm, P.C.

The agenda for the meeting includes procedural items such as the Pledge of Allegiance, Roll Call, and reports from the Secretary/Treasurer, District Manager (Field, Office, and Plant Managers), Attorney, and Engineer. Financial matters include the approval of accounts payable and new tap applications/transfers. Key operational discussions involve the approval and/or acceptance of new developments, specifically a decision regarding Yale Estates Phase I (52 lots). Old business focuses on major infrastructure discussions, including the proposed 24-inch water line project and easement acquisitions, updates on the Tulsa County Road Widening project and Water Line Relocation Project along 86th Street North, discussion of the residual management plan, water line relocations in Vera for State Job Piece No. 311777(04) County Bridge 146, and engineering service proposals for the North Water Treatment Plant Sodium Hypochlorite Expansion Project, as well as an amendment to the Tulsa Water Supply Agreement.

The regular monthly meeting commenced with the pledge of allegiance. Discussions included the approval of the previous month's meeting minutes, a report from the Secretary/Treasurer detailing new taps and transfers, and a comprehensive report from the District Manager covering several development projects such as Braum's Ice Cream & Dairy store, Project Clydesdale, Sunset Meadows, and Yale Estates. Operational updates covered field activities, including meter change-outs being limited due to back orders, CPR certification completion, office reminders about the Christmas party and new cutoff notice procedures, and plant maintenance needs concerning filter actuators and the PAC system. The Engineer's report focused on Project Clydesdale, the 106th and 129th intersection project, the hypochlorite system, and sludge removal project. Old Business involved discussions and decisions regarding the proposed 24-inch water line project and easement acquisitions, the Tulsa County Road Widening project, the residual management plan, and approval of an invoice for engineering and design for water line relocations in Vera. Finally, the board approved language on bills for cut off notice and delinquency fees, and later adjourned the meeting.

The regular meeting covered several operational and project updates. The Secretary/Treasurer reported 17 new taps and 64 transfers in November. Discussions included Project Clydesdale development agreement changes requiring a plat release letter, receipt of the $795,000.00 settlement check for Howard Esctruct, and the chemical building grounding repair. Engineering reports detailed progress on various developments (West Estates, Project Clydesdale, Mercy Regional) and ongoing negotiations with the City of Owasso regarding the 106th St N and 129th E Ave utility relocation, with ODOT funding betterments. The Board approved contingent approval for the Sunset Meadows development and authorized the District Manager to approve addendums for the Project Clydesdale Developer Agreement. Under Old Business, Change Order #5 for Bolding Construction related to the ODOT Hwy 11 project was approved, as was the final pay estimate for the same project. The Board tabled the decision to approve Bid documents for the residual management plan pending DEQ approval. New Business included the unanimous approval of the Utility Relocation Agreement with the City of Owasso for the 106th Street North and 129th East Avenue project, with an estimated district cost of $196,043.00. The Board also approved employee Christmas bonuses of $1,700.00 and maintained the previous employee health insurance plan.