Town of Waterford

The committee met to evaluate firms for the purpose of replacing the Town's retiring assessor. The discussion focused on a presentation from Associated Appraisal regarding their proposal for reassessment services, including contract costs for a three-year agreement, data conversion processes for digital record keeping, and public outreach strategies for residents. The committee decided to recommend Tyler Technologies to the Town Board. Additionally, updates were provided on the status of proposals received for an IT review, while discussions regarding the Buena Park Road grant and operational improvements were postponed.

The Planning Commission discussed a request for a pier variance at 28997 Cherry Lane. The primary focus was on the application's failure to meet the minimum ten-foot setback requirement from common riparian rights lines. Commission members and staff identified multiple deficiencies in the submittal, including missing information regarding riparian rights lines, navigation lines, and justification for the proposed pier dimensions. Because the record was incomplete and lacked necessary technical details, the commission decided to table the request until the applicant provides the required documentation and addresses potential design alternatives that would comply with existing ordinances.

The committee reviewed eight vendor proposals for an IT audit project, focusing on criteria such as CJIS compliance, municipal experience, and the ability to present findings to non-technical audiences. Four finalists were selected for interviews. The committee discussed the necessity for a prioritized road map of findings, risks, and estimated costs to inform the 2027 budget cycle, as well as the importance of clarity in deliverables given the town's lack of dedicated IT staff.

The committee held a meeting to vet Dependable Solutions as a respondent to the town's request for bid regarding an IT audit and review. Discussion topics included the firm's background, their proposed four-phase methodology, and the town's current IT environment. Key concerns identified for the audit included multi-factor authentication, backup integrity, hardware currency, and email storage limitations. The committee also evaluated the firm's staffing stability, vendor neutrality, and communication approach, while discussing how findings would be translated into a prioritized remediation plan for future budget cycles.

The committee met to conduct a discussion, vetting, and Q&A session with Impact Networking regarding their response to the Request for Bid for an IT audit and review. Key topics included an overview of the vendor's assessment methodology, deliverables such as technical and leadership reports, and the structure of a five-year managed IT partnership. The committee specifically discussed cybersecurity, CJIS compliance for the police department, backup and data management strategies, the role of a virtual Chief Information Officer, and maintaining accountability through quarterly business reviews.