Sycamore Township

Key discussions during the meeting included reports from the Sheriff's Office and Fire Chief, with the latter noting upcoming agility tests for part-time firefighters and thanking the Trustees for approving a training mannequin. The Planning & Zoning Report noted upcoming public hearings for zoning cases ZC-2026-1 and ZC 2026-2, and a rescheduled inspection for a condemned property at 12060 7th Avenue. Several resolutions were approved, including one for the removal of junk vehicles (Resolution 2026-012), approving a contract for the 2026 Reclamite Road Repair Project (Resolution 2026-013), authorizing a contract with Brent Grunow as an Independent Contractor for Festival Sponsorship Coordinator (Resolution 2026-014), and authorizing the termination of a property tax exemption for the North Creek garage's TIFF (Resolution 2026-015). The Board also approved several purchase orders exceeding $5,000.00 for various services and equipment. The Fiscal Officer reported on receipts and disbursements. The Board subsequently entered into Executive Session to consider property acquisition and personnel matters.

The agenda for the meeting includes multiple public hearings regarding Zoning Cases ZC-2026-1 and ZC-2026-2. Key items for discussion involve a presentation on Utility Aggregation by Energy Alliances, reports from the Sheriff, EMS and Fire, and Planning and Zoning. Resolutions are scheduled for the zoning cases. Operational matters include resolutions for the 2026 Cape Seal Road Repair Project, the purchase of a 2026 Chevrolet Silverado 6500 HD truck and associated equipment, and the disposal of an existing 2005 GMC Topkick truck. The Administrator's report covers motions to authorize the signing of electric energy rates and to hire part-time firefighters. The Fiscal Officer's report addresses paying bills. The meeting is scheduled to conclude with discussions in Executive Session concerning property acquisition and personnel matters, specifically the Assistant Fire Chief Position.

The meeting included the honoring of Kelly Whelan via resolution. The Sheriff's Office introduced a new Lieutenant taking over duties. The Fire Department reported on call volume, the progress of new hires, and requested residents clean residential fire hydrants. Planning & Zoning issued zoning certificates for a new tenant at a multi-tenant office building. The Board approved joint agreements with the City of Sharonville and the City of Montgomery for street and road improvements. The Administrator reported on the Township's JED agreement with Montgomery and presented options for acquiring AEDs to comply with new state law, recommending the purchase of six AEDs for $19,600 that do not require a phone for access. A trustee meeting date was changed from August 4th to August 6th. Several purchase orders exceeding $5,000 were approved, including significant expenditures for ventilators, legal advertising, fire engine hose, an ambulance cot, and lighting repairs. The Fiscal Officer presented receipts and disbursements for approval. The Board also moved into and out of Executive Session to discuss employment and compensation. Additionally, several resolutions were passed regarding the termination of a property tax exemption related to the Tri-Health TIF Fund now that the associated bonds are paid off, the approval of a contract for the 2026 Reclamite Road Repair Project with Pavement Technology, Inc., and the authorization of a contract with Brent Grunow as an independent contractor for Festival Sponsorship Coordinator duties.

The meeting involved a review of JEDD collection data, with discussions centering on ongoing efforts to ensure all tenants are current on tax payments and resolving confusion regarding district assignments. Key discussion points included standardizing reporting formats among districts, adopting the Amberley style for monthly reports and the Madeira style for quarterly collection distribution as the standard. It was also agreed that address ranges should be included on JEDD/JEDZ applications to minimize incorrect payments to the wrong district, and the Managing Administrator committed to distributing these ranges.

Multiple Joint Economic Development Zone meetings convened on the same date covering updates on district collections, all of which reported that collections were up over the previous year. A key discussion across all zones involved standardizing reporting formats, with the Board concluding that the Amberley style monthly report and the Madeira style quarterly collection distribution style should be the standard moving forward. The Northwest JEDZ also reviewed and approved its June 3, 2025 minutes.