Smith County Emergency Services District 2

The board discussed and took action on several items including the presentation of the annual financial audit, a performance audit of the investment policy, and agreed-upon procedures regarding the investment report. The board approved a consent agenda covering the payment of bills, credit card payments, contract payments, and an urgent repair. Additionally, the board approved the annexation of an 8.8-acre parcel of land by the City of Tyler and received an administrative and financial report, which included updates on recruitment efforts, sales tax collections, and human resources activities.

The Board of Commissioners discussed various financial and operational items, including the ratification and payment of accounts, bills, and credit card expenses. A comprehensive update was provided regarding external consultant engagement for long-term planning and the status of ongoing station construction projects, including the Jackson remodel and Jamestown station completion. Additionally, the Board reviewed human resources reports, including proposed policy changes for operational personnel regarding vacation carryover limits and payout structures upon separation. Community outreach efforts were highlighted, alongside improvements in fleet, facilities, and logistics metrics.

The meeting began with the call to order, noting a quorum was present. Key discussions included updates on major projects such as the Jamestown station project, which is progressing rapidly with concrete work completed and building construction underway, and the training field with the live fire burn tower nearing completion. The strategic plan drafting is also progressing quickly, with data uploads nearing completion and an anticipated visit from consultants early next year. Financial updates covered sales tax revenue, indicating positive growth trends despite one major taxpayer shift, and the ongoing annual audit. HR matters included the introduction of the new Logistics Manager, Laura Ferguson, and the Office Support Specialist, Stephanie Wimberly. A detailed explanation was provided regarding the temporary federal tax deduction for overtime premium pay, effective through 2028. The Board also discussed and ultimately approved the 2026 holiday schedule, maintaining 14 days off, consistent with the prior year. Operational updates highlighted that boot procurement challenges were largely resolved, progress on fleet management including securing an EVT specialist, and the closing out of the Bullard Station 2 remodel project. IT initiatives include isolating a failing UPS and initiating migration from the on-premise email server to a cloud-hosted platform (O365). Positive staff news included recognizing Battalion Chief DeRuso and his wife for extraordinary off-duty actions, and reporting zero lost-time injuries for December.

The meeting covered several financial approvals, including pay requests, district credit card expenditures totaling $28,351, and approval for various purchases totaling $27,328. A discussion involved rolling over purchase orders from fiscal year 2025 to 2026. Operational updates highlighted significant progress on the Jamestown construction, including completed concrete work and hydro mulching, with a future special meeting planned to approve renovation costs. The board was informed about the hiring of an Office Support Specialist, a Facilities Manager, and a Fleet Tech. There was discussion regarding October sales tax revenue, which was 1% over the previous year, while November revenue showed a 16% decrease before normalizing for a specific taxpayer. The Fire Marshal's office is continuing smoke detector initiatives, and the Fire Chief reported on significant activity, including 947 runs in October and joint response to a major industrial fire on Highway 64. Recognition was given to Chief Brad Hickman and RPFD for contributing $2604 grant money to improve a burn lab. Furthermore, there is an ongoing strategic plan development, and updates were provided on personnel, including new volunteer members joining and training progress towards certifications. A capital project involving secure access keys for emergency access, priced at $32,093.16, was presented for approval.

The meeting involved taking action on the payment of accounts, bills, invoices, payroll, and reimbursement requests, including ratification of certain payments. Key discussions included the renewal of the contract for the ESI employee assistance program for 2026, which saw a slight increase due to growth in paid staff and volunteers. The Board also addressed the adoption of a comprehensive policy formalizing training, professional development, and introducing a tuition reimbursement component, with reimbursement tiers based on grades (A: 90%, B: 75%, C: 50%) and a $3,000 annual cap per person. Significant operational updates were provided regarding EMS certification improvements, where all employees reached EMTB status minimum, and ongoing efforts to refine the Computer-Aided Dispatch (CAD) system via an interlocal agreement. Furthermore, the Board approved the purchase of a modular home for $258,000 intended for onsite living quarters during renovations at the Jackson Heights facility, serving as a proof of concept for future application.