Santa Rosa Regional Resources Authority

The board discussed and took action on several items, including the acceptance of the President's Special Recognition Award from the Association of California Water Agencies Joint Powers Insurance Authority. Key actions included the adoption of a resolution regarding maximum concentration levels of industrial wastewater, approval of various financial statements, the Treasurer's report, and the annual audit report for the fiscal year ending June 30, 2025. Additionally, the board reviewed member agency credit/billing for fiscal year 2024/2025, received updates on ongoing capital projects, and heard a report from General Counsel regarding new legislative requirements for ethics training.

This Sewer System Management Plan (SSMP) for the Santa Rosa Regional Resources Authority outlines comprehensive strategies for managing, operating, and maintaining its wastewater collection system. Mandated by the State Water Resources Control Board Order WQ 2022-0103-DWQ, the plan aims to reduce and prevent Sanitary Sewer Overflows (SSOs) and to contain and mitigate their impacts. Key elements of the plan include Goals and Organization Structure, Legal Authority, an Operation and Maintenance Program, Design and Performance Standards, a Spill Emergency Response (SERP) Program, a Sewer Pipe Blockage Control Program, a System Evaluation and Capacity Assurance Plan, Monitoring, Measurement, and Program Modifications, SSMP Program Audits, and a Communication Program. The plan emphasizes compliance with regulatory requirements and continuous improvement of wastewater infrastructure.

The board reviewed and considered approval for the Draft 5-Year Capital Improvement Plan and specific capital projects for inclusion in the Fiscal Year 2026/2027 non-operating budget. Additionally, the board received updates on various ongoing capital projects, including the Headworks motor control center replacement, sewer CIPP lining on Adams Avenue, SBR basin duct repairs, roof repairs on critical buildings, and tertiary filter media replacement at the AWT facility.

The board meeting covered several key items including the review of FY 2024/2025 Wastewater Flows by Member Agency and the associated Operating Budget Allocation comparison between CY 2023 flow percentages and FY 2024/2025 flow percentages. The discussion proceeded to consider approval of Member Agency Credits/Billings resulting from FY 2024/2025 Operating Activity and a reimbursement payment to RCWD for additional operational costs, focusing on operating results which were detailed as being under budget in several non-labor categories (like Utility Costs and Materials) but over budget in Corrective Maintenance and due to additional labor needs in the RCWD Administration Fee calculations. Furthermore, the board received a presentation on the Final Audit Results for the Fiscal Year Ended June 30, 2025, which resulted in an unmodified audit opinion with no significant deficiencies or material weaknesses noted. Finally, updates were provided on Capital Projects, noting the completion of the Lemon Street Sewer Rehabilitation and Santa Rosa Water Reclamation Facility Storm Drain Improvements, while design or advertisement phases were noted for the Headworks MCC Replacement, sewer CIPP lining projects, and AWT Improvements - Tertiary Filter Media Replacement.

The document presents a Draft 5-Year Capital Improvement Plan (2025-2029) which outlines projected capital projects, funding requirements, and prioritization for future fiscal years. Additionally, it proposes an updated wastewater flow allocation methodology and details the Fiscal Year 2024/2025 Operating, Non-Operating, and Capital Projects Budgets for review and approval.