The City of San Antonio seeks contractor(s) to provide and install poured-in-place rubber safety surfacing for its Parks and Recreation Department at various City park locations on an as-needed basis. The surfacing is for playgrounds and other identified areas and must provide protective impact attenuation in accordance with Child Fall Height safety requirements. Responses are due November 18, 2026, at 2:00 p.m.
The City of San Antonio seeks contractor(s) to provide and install poured-in-place rubber safety surfacing for its Parks and Recreation Department at various City park locations on an as-needed basis. The surfacing is for playgrounds and other identified areas and must provide protective impact attenuation in accordance with Child Fall Height safety requirements. Responses are due November 18, 2026, at 2:00 p.m.
City of San Antonio occasionally awards sole source for proprietary technology. Validate that your solution is unique and unavailable from other sources, and cite Texas Local Government Code 252.022. Work with the target department and the City’s Procurement Division to prepare the sole source justification, referencing past approvals for specialized software or maintenance services. If the product is not proprietary, deprioritize this path and move to a cooperative purchase.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of San Antonio Contracts
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SAP Public Services, Inc. at City of San Antonio
Effective: Mar 16, 2003Expires: Sep 30, 2026Expiration date locked.
Ordinance No. 97282 ratifies an amendment to the existing SAP Public Services, Inc. License and Maintenance Agreement, originally established by Ordinance 95976 (June 20, 2002). This amendment focuses on the acquisition of proprietary software licenses for the GIS Business Connector for $23,280.00 and initial annual maintenance for $3,321.00, as part of the City of San Antonio's Enterprise Resource Management Project. The ordinance became effective on March 16, 2003.
Carahsoft Technology Corporation at City of San Antonio
Effective: Sep 30, 2026Expires: Sep 30, 2026Expiration date locked.
This ordinance by the City of San Antonio ratifies an agreement with Carahsoft Technology Corporation to restructure SAP's Human Capital Management software licenses, including SuccessFactors and Benefitfocus. This is in support of the City's ERP modernization program. The contract spans from September 30, 2026, to March 31, 2031, with four one-year renewal options, for a total contract cost of $16,148,860.32. Funding for the initial year is detailed, while subsequent years are contingent on annual budget approval. The agreement was procured via a GSA Multiple Award Schedule.
Bonfire Interactive Ltd at City of San Antonio
Effective: Jun 11, 2019Expires: Sep 30, 2026Expiration date locked.
This contract, DIR-TSO-4363, is established between the State of Texas Department of Information Resources (DIR) and Bonfire Interactive Ltd. for the provision of commercially available off-the-shelf software products, Software as a Service, ERP supplemental modules, and related software services. The initial term of the contract is two years, commencing on June 11, 2019, with two subsequent optional two-year renewal periods. Pricing for products and services is detailed in referenced appendices, and the vendor is responsible for a 0.75% administrative fee based on all sales to customers.
Carahsoft Technology Corporation at City of San Antonio
Effective: Sep 30, 2026Expires: Sep 30, 2026Expiration date locked.
This ordinance ratifies an agreement between the City of San Antonio and Carahsoft Technology Corporation to augment SAP's Enterprise Resource Planning (ERP) software suite. The agreement supports the City's ERP modernization program, with a total contract cost of $3,654,036.84. The contract term commenced on September 30, 2026, and extends through March 16, 2032, with four optional one-year renewals. Funding for the first year is $502,697.16, with subsequent years contingent on annual budget approval. The contract was procured via GSA Multiple Award Schedule 47QSWA18D008F.
Sedgwick Claims Management Services, Inc. at City of San Antonio
Effective: Oct 1, 2024Expires: Sep 30, 2026Expiration date locked.
This is a Professional Services Agreement between the City of San Antonio and Sedgwick Claims Management Services, Inc. for third-party administration of self-insured workers' compensation claims and related services. The core service period starts October 1, 2024, with annual fees specified through five contract years, extending the potential term to September 30, 2029, if all renewal options are exercised. The contract outlines detailed service scope, performance standards, compensation terms for both fixed annual services and variable specialized services (SIU and Medicare Compliance), insurance requirements, indemnification, and various compliance provisions.
Early Buyer Signals
Board meetings and strategic plans from City of San Antonio
City Of San Antonio Planning Commission Planning Commission Minutes
Date: Oct 14, 2026Type: Meeting mention
The Planning Commission meeting involved the review and approval of numerous plat subdivisions, variances, and land use amendments. Key discussions included a resolution to reschedule future hearings, a presentation on the 2027 Unified Development Code process, and individual consideration of various development requests, including landscape irrigation variances and plan amendments for neighborhood and regional commercial use.
Board of Adjustment Minutes
Date: Jun 15, 2026Type: Meeting mention
The Board of Adjustment deliberated on a series of variance requests concerning property development standards, including setbacks, fence heights, fence materials, clear vision areas, lot size requirements, and impervious cover limits. Key agenda items included the denial of an appeal for a Short-Term Rental Permit, the continuation of variance requests for an accessory structure on Broxton Drive, and the approval of multiple variances for residential projects such as carports, home additions, and accessory structure square footage adjustments at various city properties.
City of San Antonio Board of Adjustment Minutes
Key Contacts
Public-sector contacts connected to City of San Antonio.
Who manages procurement and purchasing for City of San Antonio?
The Finance Department’s Procurement Division at the City of San Antonio is the City's procurement office and manages vendor-facing purchasing functions, issuing solicitations, overseeing contracts, and providing vendor guidance via its procurement pages and Vendor Handbook.
Where does City of San Antonio post bids and RFPs?
The City of San Antonio posts public bids and RFPs on the SAePS supplier portal (supplierservice.sanantonio.gov) and on the City’s Bidding & Contract Opportunities web application; vendors should monitor SAePS and CIVCAST for posted solicitations, updates, and addenda.
How do vendors complete vendor registration with City of San Antonio?
Vendors register with the City of San Antonio through the San Antonio e-Procurement System (SAePS) on the supplier portal (supplierservice.sanantonio.gov); the City provides a two-step registration guide, SAePS user guides, a registration hotline (210-207-0118) and vendors@sanantonio.gov for assistance.
The Board considered numerous variance requests related to property development standards. Topics included Short Term Rental permits, sign size and height limitations, multi-family building massing and height, setback adjustments for primary structures and carports, corner vision area requirements, and fence materials and height restrictions. The Board evaluated these requests against Unified Development Code standards, approving most with conditions while noting one withdrawal and one postponement of agenda items.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of San Antonio meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of San Antonio procure?
The Finance Department Procurement Division for the City of San Antonio issues solicitations for goods & supplies, professional services, and construction contracts; vendors should consult the Vendor Handbook and the Procurement/Contracting Manual for durable category descriptions and procurement guidance.
What procurement requirements does City of San Antonio publish for vendors?
The City of San Antonio Finance Department Procurement Division requires vendors to review each solicitation’s documents for solicitation-specific insurance, bonding, licensing, cybersecurity, background-check, and other required forms and terms; the Vendor Handbook and solicitation attachments detail those requirements.
How does City of San Antonio approve procurement contracts and awards?
The Finance Department Procurement Division manages procurement for the City of San Antonio; the Procurement/Contracting Manual explains that certain contracts—such as some construction contracts—require City Council approval and details the applicable approval workflows and thresholds.
Where can vendors find procurement policies and standard terms for City of San Antonio?
City of San Antonio procurement policy and standard contract terms are published by the Finance Department Procurement Division, including the Purchasing Policy (EPPP), the Vendor Handbook 'Doing Business with the City', and the Procurement/Contracting Policy & Procedures Manual.
What supplier diversity or local vendor preference programs does City of San Antonio use?
The City of San Antonio operates the Small Business Economic Development Advocacy (SBEDA) program supporting Emerging/Small Business Enterprises (E/SBEs) including SBE certification, and maintains a Local Preference Program (LPP) that can grant contracting preference to local businesses in specified circumstances.
