Ponderosa Community Services District

The meeting addressed several staff reports and business items. Key topics included the transition of the treasurer duties following the passing of Julie Landers, with Kirk Klemcke assuming the role while continuing water services. The board discussed communications regarding the treasurer transition and website updates, specifically considering the addition of 'Doc Access' to the website package to ensure ADA compliance for PDF documents and future translation needs. In water operations, due to high naturally occurring Radon levels found in the Lake well, it was taken out of production, necessitating water transfers from other wells. Snow operations reported a major repair to the plow truck. Old business included the continuing discussion regarding Snow Removal rates and a potential grant for water system needs, involving research into the size and cost of a new equipment building.

The meeting included staff reports covering general management updates, secretary activities, water operator updates, and water operations. Key discussion points included road repair bids, snow operations, and parking ordinance signage. The treasurer's report was presented and accepted. A public hearing was held to review and adopt budgets for the 2025-2026 fiscal year. Additional reports covered PPOA and Forest Service liaisons. Business items included ongoing items such as gate access to the Holby well site and funding opportunities for a new district building, as well as old business regarding snow removal rates and grant opportunities for water system needs. New business involved reviewing bids for road work and fire hydrant snow removal.

The primary business of this special meeting was the review and acceptance of a proposed 3-year contract from Toro's Tree Service for fire hydrant snow removal, covering the 2025-2026, 2026-2027, and 2027-2028 snow seasons. The contract stipulated clearing specified fire hydrants, well houses, and community buildings after 6 inches of snow accumulation, with provisions for additional snowfall. The board unanimously approved the contract, and Director Ohnesorgen was designated to serve as the liaison for approving invoices from Toro's Tree Service. A board comment noted that the treasurer is hospitalized.

The meeting addressed community concerns about speeding, explored options for a speed limit sign, and accepted minutes from the previous meeting. Staff reports covered various topics, including water meter issues, Starlink setup, treasurer training, and the benefits of new tanks. The Emergency Response plan was accepted. Water operations updates included truck repairs, a water break, and bids for road repair, with MAC General Engineering Inc. being awarded the project. Snow operations updates covered plow truck repairs and parking ordinance signage. The board discussed the feasibility of plowing Fox Drive and decided against it unless necessary. The treasurer's report was accepted. The board discussed keeping M50 open through the winter, a helipad, and fire truck reels. A list of water system needs was compiled for grant opportunities. The board reviewed bids for road work and awarded the project. A resolution was modified and accepted to enforce backflow and cross-control requirements.

Key discussion topics for this meeting include providing an opportunity for public input, setting policy for the District and Staff, and reviewing communications. Staff and Contractor reports will cover the update on the transfer to Gmail/Google Meet, a proposal to add a service called Doc Access from Streamline to the website for board determination, and a report on water testing results for Radon 222 requiring action. The Treasurer's update will address the transition to the new treasurer following a recent passing. Business items include status updates on the gate for the Holby well site access road and funding opportunities for a new equipment housing building. Old Business focuses on the continuing discussion of Snow Removal rates, including justification for rate increases and Proposition 218 hearing requirements, as well as a report on a grant for water system needs. New Business involves determining the January 2026 meeting date.