Introduction and Purpose
The Village of Tarrytown is soliciting proposals from qualified planning and environmental consulting firms to update and finalize the Local Waterfront Revitalization Program (LWRP) in accordance with the requirements of the New York State Department of State (DOS), Office of Planning, Development and Community Infrastructure. The selected consultant will work closely with Village officials, staff, residents, stakeholders, neighboring municipalities, and the New York State Department of State to develop a community-based plan that establishes a long-term vision for the Village of Tarrytown as a Hudson River Waterfront community while balancing environmental protection, public access, resiliency, economic development, recreation, historic preservation, and sustainable land use.
Background
The Village of Tarrytown is located along the eastern shore of the Hudson River in Westchester County, New York. Its waterfront includes public parks, recreational facilities, transportation infrastructure, historic resources, natural habitats, commercial uses, and residential neighborhoods. The area in the vicinity of the Metro North Railroad Station and the area along the Hudson River waterfront was zoned in the 1950's based upon the current uses of property at that time. Over the years, residential demand along the Hudson has changed uses and development patterns. In 2013 the Board of Trustees established a Steering Committee that produced the December 2014 report entitled Tarrytown Station Area Strategic Plan. The Board subsequently directed additional review and public engagement that resulted in the document Tarrytown Connected: A Framework for the Station Area & Waterfront. The Village previously advanced a draft LWRP that was sent to the Department of State in 2015 and 2016. That draft was tabled while the Village updated its Comprehensive Plan, which was adopted in November 2018. A working draft of the LWRP has been in place since 2015 but was not finalized after the Comprehensive Plan adoption. Since then there have been changes to development on the waterfront including work on climate adaptation and major infrastructure that make this an appropriate time to reengage the community and finalize the LWRP.
Project Goals and Scope of Work
The Village anticipates that the selected consultant shall provide all professional services necessary to complete the LWRP update. Anticipated tasks include, but are not limited to:
- Project management
- Existing conditions analysis
- Public outreach
- Develop vision and goals
- Waterfront revitalization strategy addressing land use, public access, environmental resources, climate resilience, recreation, transportation and economic development
- Consistency review to evaluate Village policies, regulations and zoning
- Implementation plan
- Completed LWRP
The plan must ensure compliance with the State's Coastal Management Program and include preparation of a Harbor Management Plan. The LWRP update is funded in part by a $75,000 grant from the New York State Department of State; the Village will provide matching funds to cover remaining costs. Because the project is State-funded and administered by DOS, the final plan and deliverables must comply with DOS requirements and any conditions of the grant.
Consultant Requirements and Selection Criteria
Proposals will be evaluated based on qualifications and demonstrated experience preparing and/or updating LWRPs (including Harbor Management Plans), knowledge of current standards and the Coastal Zone Management Program, experience of the proposed team, cost, ability to produce work products on schedule, and ability to meet MWBE and other DOS requirements. The Village may conduct a preliminary interview with staff and a second interview with the Mayor and Board of Trustees. A final decision will be made by the Mayor and Board of Trustees.
MWBE / DOS Requirements
Article 15-A (MWBE) requirements apply to this project. DOS contractors are required to make a Good Faith Effort (GFE) toward MWBE utilization; DOS aspires to meet an agency-wide MWBE utilization goal of 30%. Contractors must follow the DOS MWBE/EEO procedures and submit applicable MWBE forms and utilization plans as required by DOS regulations. Additional information about MWBE and SDVOB programs, forms, and Good Faith Effort instructions are provided by DOS and are included with the solicitation materials for informational purposes.
Village Procedures and Submission Requirements
RFP response submissions must include a two- to five-page maximum cover letter with supporting materials. Submissions will be accepted from the date of publication on the Village website and on Bidnet, ending at 11:00am on Wednesday, December 2, 2026. It is preferred that the cover letter and supporting materials be e-mailed to Administrator@tarrytownny.gov. If mailing is necessary for larger hard-copy supplemental documents, mail to: Office of the Village Administrator, 1 Depot Plaza, Tarrytown, NY 10591. Submissions will be kept strictly confidential until after the submission deadline, at which time they become public documents.
Required submission content includes:
- Team description
- Hourly rates for assigned team members
- Team experience, including previous municipal projects, project references, locations, photos, year, and team member roles
- Key team member resumes
- MWBE Compliance Plan
RFP Time Frame and Schedule
A. RFP responses due date: Wednesday, December 2, 2026, at 11:00am.
B. Review of qualifications and letters of interest and short list: estimated within the first week following submission.
C. Schedule and interview: estimated within 30 days of proposal submission. The goal is to have a Board decision and award at the Board Meeting scheduled for Monday, December 21, 2026. If more time is required, the award may be made at the Board Meeting of January 4, 2027, which will be within forty five (45) days of the submission deadline.
Selection and Contact
Selection criteria include interviews, experience of the team, qualifications, knowledge of current standards for LWRPs, cost, and ability to complete requested plans within an agreed timeline. For additional information or questions, submit inquiries in writing (email acceptable) to the Office of the Village Administrator: Phone: 914-631-1785; Richard Slingerland, Village Administrator, Email: rslingerland@tarrytownny.gov; Lauren Cascone, Assistant Village Administrator, Email: lcascone@tarrytownny.gov.
Confidentiality
Submissions will be kept confidential until after the submission deadline, at which point they become public records.
