Montrose Rural Municipality No. 315

The council meeting addressed various operational and administrative tasks. Key discussion topics included the approval of equipment tenders for road machinery and a fire truck, the denial of a development permit, and a closed session regarding staff matters. The council also appointed a new Chief Administrative Officer, updated signing authorities for financial accounts, and performed a first and second reading for bylaws regarding solid waste disposal and debenture transitioning. Furthermore, the meeting involved the review and approval of monthly financial reports, payroll, and various infrastructure and community maintenance requests, such as cemetery tree removal and a road survey.

The council meeting addressed various administrative and operational matters including the approval of financial reports and accounts payable. Key actions included the purchase of a 2026 Schulte flex arm, the tender of several pieces of surplus equipment for sale, and the authorization to purchase a replacement used mower and side arm. Additionally, the council reviewed development permit stipulations, settled an insurance claim for a pump house, agreed to collaborate on an Emergency Response Plan, and renewed a subscription for a community alert system. The council also acknowledged education property tax mill rates, set the uniform mill rate for the year, and formally adopted the annual budget. The meeting concluded with a closed session to discuss confidential matters.

The council reviewed and accepted financial reports for February and approved a list of accounts for payment, including payroll. Key operational decisions included authorizing the purchase of a fire truck, increasing the operating foreman's credit card limit, and setting up charge accounts with local vendors. Administrative approvals were granted for the purchase of cemetery software and staff training. The council also addressed development and approach construction permits, approved the renewal of a GIC investment, and scheduled a future budget meeting.

The council agenda included a review of financial reports, payroll, and a list of accounts. Correspondence was received regarding the Species at Risk Act, various advisory board meetings, membership invitations, and planning documents. Old business focused on waste disposal bin service, while development permits for residential and approach projects were slated for discussion. New business items encompassed financial instruments, civic branding, municipal reserve transfers, professional training, fire truck procurement, 2026 budget adoption, credit card limits, and infrastructure projects. Reports from administration, the Reeve, and committees were scheduled along with a closed session regarding human resources and long-term planning.

The Council meeting agenda was amended to include discussions on a coyote bounty, the transfer station, and a clay cap. Financial reports for December 2025 were accepted, and accounts totaling $369,345.81 were approved for payment, along with acknowledgment of December 2025 payroll. Correspondence was accepted and filed. The Council appointed Nor-Sask Board Services as the Board of Revision for 2026. A subdivision application was tabled until February 2026. The Council approved Policy No. 200-20.31 (Cash Handling and Deposits) and acknowledged the 2026 SARM Liability Self-Insurance Policy, requesting quotes to potentially increase liability coverage. An application was authorized for the Munisoft Community Grant Program on behalf of the Donavon Community Club. A letter will be sent to property owners instructing them to cease placing structures or materials on RM rights-of-way and roads. A presentation was requested from Farm and Food Care before deciding on 2026 membership. The 2025 waste levy for LSD 3 and LSD 8 in SW 8-33-6-W3 was approved for refund. The resignation of Chief Administrative Officer Trent Smith, effective December 31, 2025, was accepted. Following a closed session, a budget meeting was scheduled for February 9, 2026, and the next regular meeting for February 11, 2026. A motion to implement a coyote bounty was defeated. Following a second closed session, Hannah Maclean was granted signing authority as the administrator's delegate, and former CAO Trent Smith was removed from signing authorities. Quotes were requested for curbside bin service waste disposal. Finally, reports from the Reeve, Foreman, and Fire Department were accepted as information, and a motion to adjourn carried.