Mokena Community Public Library District

The meeting agenda covered various administrative and operational items, including financial reporting and a check register review. New business focused on internet quotes, while the staff report section detailed statistics related to website traffic, IT performance, Facebook engagement, circulation, and patron counts. The board also planned to convene an executive session to discuss litigation, personnel, trustee or officer matters, and property acquisition, followed by a reconvened open session.

The special board meeting was called to order, followed by the review of the agenda order with no changes made. A public hearing was opened concerning the Budget & Appropriation Ordinance. No members of the public provided comment during the designated time. The public hearing for the Budget & Appropriation Ordinance was subsequently closed, and the meeting was adjourned.

Key discussions included the library celebrating its 60th anniversary throughout the year, along with other historical milestones. Committee assignments were updated following trustee changes. The Executive Director reported on the upcoming Friends of the Library Book Sale, the need to replace original can lighting with LED fixtures, and updates to the Electronic Information Network and Computer System Use Policy, clarifying recording restrictions for employees. The board reviewed the annual Non-Resident Resolution. An ongoing matter involving a patron with substantially overdue video games was discussed, resulting in a temporary checkout limit implementation. Updates to the library addition and remodel architectural plans were reviewed, including proposed changes like a drive-up book drop, family restrooms, and a sensory room; further revision is pending feedback relay. Financially, the trustees approved the payment of the check register. New business involved approving the amended board committees, approving a quote for the can lighting replacement by Arc1, approving the updated Electronic Information Network & Computer Use Policy, and approving the Non-Resident Resolution 376-2026.

The meeting commenced with the swearing in of the newly appointed trustee, Kate Wojtulewicz, following an amendment to the agenda order. Key discussions included the review of the financial report from Lauterbach and Amen and the approval of standard monthly payments totaling $89,002.72 from the check register. New business focused on the appointment of Trustee Carmody as the new Board Secretary, the approval of Resolution 375-2025 authorizing the destruction of certain closed session recordings, and the approval of the Audit and Annual Financial Report for Fiscal Year 2024-2025 presented by Hearne & Associates. The Executive Director's report noted the need to appoint a secretary and schedule the annual audit approval. Staff reports on statistics were reviewed, and a transition away from the Boarddocs platform starting in January 2026 was mentioned.

The agenda for this board meeting includes standard opening procedures such as a roll call and the pledge of allegiance, review of the agenda order, and approval of the minutes from the December 16, 2025, Regular Board Meeting. Reports section covers the Executive Director's report, Financial Report, and Check Register. New Business items feature discussions on Board Committees, Can Lighting Replacement, an update to the Electronic Information Network & Computer Use Policy, a Non-Resident Resolution, Patron Theft, and a Revised Remodeling Plan. Staff Reports/Stats include statistics related to Facebook, Website, IT, Circulation, and Patron Count. The meeting includes an Executive Session to discuss litigation, personnel, Trustee/Officer matters, and property acquisition, followed by a reconvening to Open Session to continue those discussions.