Macewan University

The document outlines the 2026-27 meeting schedule for the Board of Governors and its various committees, including the Audit & Risk Committee, Governance & Human Resources Committee, Finance and Investment Committee, and Campus Planning Committee. It details meeting dates, deadlines for agenda item calls, and submission dates for attachments. Additionally, the schedule includes dates for board events, dinners, orientation sessions, and retreats, with specific notations regarding financial statement review meetings and joint committee and foundation meetings.

The meeting included reports from the Board Chair, the President, the General Faculties Council, and various committees including Audit and Risk, Governance and Human Resources, Foundation Board of Directors, Finance, Property and Investment, and Strategy and Stakeholder Relations. Key actions involved the approval of the Acceptable Use of Technology Policy, the annual review of tuition and mandatory non-instructional fees for 2026/27, Investment Policy Statement revisions, and the delegation of authority for the Alumni Awards Policy.

The meeting commenced with a Land Acknowledgement and an Indigenous Invocation. Key reports included the Board Chair welcoming new members and noting the upcoming Fall 2025 Convocation. The President reported on ongoing affordability efforts and her recent State of the University Address. The General Faculties Council reported on committee appointments, the implementation of academic unit reviews under the Campus Alberta Quality Council framework, and the development of new academic programs, including a finance major and a sustainability studies certificate. Committee reports addressed the approval of an updated Information Security Management Policy and the review of the Governance and Human Resources Committee terms of reference. The revised Sexual Violence Policy was approved. The Finance, Property and Investment Committee reported on standardized investment management agreements, noted a projected deficit of $900,000 driven by enrolment growth needs, and secured approval for the Bachelor of Commerce Finance Major Letter of Intent and the Sustainability Studies Certificate Letter of Intent. The Strategy and Stakeholder Relations Committee provided an update on the Strategic Vision Dashboard Measures, emphasizing alignment with investment metrics and progress toward Indigenous faculty representation goals. The session adjourned after concluding all business.

The Board of Governors meeting included approval of the open and consent agenda, which covered items such as the minutes from the March 27, 2025, meeting, an update to the Audit and Risk Committee Terms of Reference, the AI Systems Governance Policy, and the 2025/26 Investment Management Agreement Targets. Reports highlighted the conclusion of the 2024/25 governance year, recognition for Chancellor Fields, and appreciation for departing members. Operational updates noted enrollment growth projections between 10 and 12% for the next academic year. Strategic discussions included a meeting with the provincial Mintz Panel regarding institutional funding alignment. The Board approved the opening of the Immersive Learning Centre of Excellence and ongoing strategic partnerships. Committee reports led to several approvals, including the AI Governance Policy, revisions to terms of reference and internal control policy, and the 2024/25 Annual Report. The Board unanimously approved the 2025/26 to 2027/28 Financial Plan, detailing risk mitigation strategies and resource allocation assumptions amidst external forecasting uncertainties.

The Open Session meeting commenced with the Chair calling the session to order and no conflicts of interest being declared. The board approved the open and consent agenda, which included the approval of Bill S-211 Reporting. Key financial discussions involved the appropriation of surplus funds amounting to $18,513,000 from the accumulated surplus as of March 31, 2025, designated for student technology, lifecycle replacement, campus development projects, and a contingency for the School of Business. Governors emphasized the need for clear communication to the government regarding the use of these non-recurring surplus sources. Additionally, the board approved the March 31, 2025, consolidated financial statements for MacEwan University, allowing management to make non-substantive edits, with confirmation that the audit would result in a clean opinion.