The City of Lakewood (City) is seeking qualification statements for various professional engineering services to be performed pursuant to any assignment made during the calendar years of 2027 through 2031.
Sole Source:If sale is less than $50,000, use sole source; if it’s proprietary tech or a critical renewal, prepare a waiver/justification with Purchasing; Board of Control approval if > $50,
Coops:Frequently procures through Sourcewell, BuyBoard, Ohio DAS, and NASPO ValuePoint; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
When viable:Proprietary technology (public safety/IT) or critical service renewals; position as unique and essential for continuity (past sole source examples include Axon, Superion).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Lakewood has used cooperative purchasing and authorizes this method by city code. You can have your Starbridge contact help you gain access through the Starbridge reseller & contract-vehicle platform.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Lakewood Contracts
Track vendor wins and renewal opportunities
The Charter Oak Fire Insurance Company at City of Lakewood
Effective: Oct 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is a Commercial Automobile insurance policy from The Charter Oak Fire Insurance Company to the City of Lakewood, covering the period from October 1, 2025, to October 1, 2026. The policy provides auto liability coverage with a $1,000,000 limit and physical damage coverage (comprehensive and collision) with specific deductibles. The initial provisional premium for the policy is $75,362, subject to adjustment based on actual exposure. Numerous endorsements modify and extend the coverage, including agreed values for specific vehicles and provisions tailored for public entities.
Travelers Property Casualty Company of America at City of Lakewood
Effective: Oct 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is an Excess Follow-Form and Umbrella Liability Insurance Policy issued by Travelers Property Casualty Company of America to the City of Lakewood for the period of October 1, 2025, to October 1, 2026. The policy provides $10,000,000 in General Aggregate and Products-Completed Operations Aggregate liability, with a $10,000,000 Occurrence Limit, and includes coverage for Crisis Management Service Expenses of $50,000. The total premium for this policy is $80,390.00. The policy also details various exclusions, conditions, and lists several underlying insurance policies, such as Commercial General Liability and Automobile Liability, which this umbrella policy supplements.
Palomar Excess and Surplus Insurance Company at City of Lakewood
Effective: Oct 11, 2024Expires: Sep 30, 2026Expiration date locked.
This document is a Cyber Risk Insurance Policy (PRIME 250SL) issued by Palomar Excess and Surplus Insurance Company to the City of Lakewood, effective from October 11, 2024, to October 11, 2025. The policy provides an aggregate limit of liability of $3,000,000.00 for various cyber-related coverages, including breach funds, data restoration, extortion costs, business interruption, and cyber crime loss. The total premium for this policy period, including an underwriting fee, is $45,019.00. The document also includes extensive definitions, exclusions, general terms and conditions, and numerous endorsements covering specific cyber risks and regulatory compliance.
MIDWEST EMPLOYERS CASUALTY COMPANY at City of Lakewood
Effective: Mar 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is an Individual Self-Insured Excess Workers' Compensation and Employers Liability Indemnity Policy provided by Midwest Employers Casualty Company to the City of Lakewood. The policy, effective from March 1, 2025, to March 1, 2027, outlines coverage for specific excess workers' compensation and employers liability, including specific retentions and limits. It details premium structure, various endorsements such as an amendment to operations classification, terrorism insurance disclosure, aircraft exclusion, premium adjustment clauses, and Ohio-specific legal conditions. The agreement also provides extensive terms and conditions regarding claims handling, recovery, and general policy administration.
Houston Casualty Company at City of Lakewood
Effective: Oct 11, 2025Expires: Sep 30, 2026Expiration date locked.
This document details a NetGuard® Plus Cyber Liability Insurance Policy for the City of Lakewood, Ohio, for the period of October 11, 2025, to October 11, 2026. The total cost for this policy, including premium and fees, is $30,595.00. The policy provides comprehensive cyber liability coverage with a Maximum Policy Aggregate Limit of $3,000,000.00, along with various specific coverage limits and deductibles for both third-party and first-party liabilities. The contract includes numerous endorsements that amend its terms, such as adding coverage for biometric claims and cryptojacking. A cyber risk assessment conducted by Tokio Marine HCC-Cyber & Professional Lines Group indicates no significant exposures were detected for the insured entity at the time of the report.
Early Buyer Signals
Board meetings and strategic plans from City of Lakewood
Lakewood City Council Finance Committee Finance Committee Meeting
Date: Nov 2, 2026Type: Meeting mention
The committee reviewed the 2026 third-quarter financial analysis, covering revenue performance, budget-to-actual comparisons, and the foundation for the upcoming 2027 budget. Key discussions included an update on property tax receipts, an explanation of hotel tax revenue, and an analysis of income tax collections. The committee also discussed debt management strategies, including capital projects, the impact of current interest rates on potential refinancing, and credit ratings.
Tree Advisory and Education Board Minutes
Date: Sep 9, 2026Type: Meeting mention
The board discussed several topics, including an upcoming booth at the Lakewood Community Festival and registration for the Cuyahoga County Tree Summit. Updates were provided on city forestry work, including fall planting and tree protection measures during lead line replacements. Plans for the fall tree giveaway were reviewed, including logistics, volunteer solicitation, and potential community surveys. The board also discussed the Healthy Lakewood funding grant and future strategies for funding. Website content updates were reviewed, covering descriptions of board actions, FAQ sections, and improvements to the Streets and Forestry webpage. Finally, the board discussed the Model Tree Ordinance in preparation for the upcoming Tree Summit.
Key Contacts
Public-sector contacts connected to City of Lakewood.
Who manages procurement and purchasing for City of Lakewood?
The City of Lakewood's Purchasing Division in the Department of Finance administers procurement; the Department of Public Works handles public‑improvement contracts and joint purchasing. Contract awards involve the Director of Finance and the Director of Law and are governed by Codified Ordinance Chapter 111.
Where does City of Lakewood post bids and RFPs?
The City of Lakewood posts bids, RFPs, and award results on its Purchasing Division webpage and the City Contracts database; solicitation documents and addenda are distributed through QuestCDN. Surplus and forfeited items are sold via GovDeals; contact Purchasing for help at (216) 529-6075.
How do vendors complete vendor registration with City of Lakewood?
Vendors register with the City of Lakewood by submitting the Vendor Registration Form, which includes the Ohio Revised Code 3517.13 ethics/lobbying affidavit; contractors on HUD‑funded projects must also complete the Section 3 Contractor Screening Form. Vendors may register with QuestCDN to receive bid materials.
The board conducted a financial review and entered into an executive session to review confidential loan applications. Key actions included approving an amendment for a Low Interest Loan Program project involving exterior, electrical, and plumbing repairs. The board accepted a delinquent review and approved new Repair, Accessibility Maintenance Program grants for a roof replacement and HVAC system upgrades. Additionally, a rebate was approved for a storefront renovation under the Commercial Property Revitalization Program.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Lakewood meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Lakewood procure?
The City of Lakewood procures commodities, equipment, and services for municipal operations, including public‑improvement projects (streets, sewers, sidewalks, parks), professional services (engineering, design, inspection, planning), vehicles and equipment, IT/software, refuse and recycling, towing, and tree/forestry services.
Does City of Lakewood use cooperative purchasing or piggyback contracts?
Yes. City of Lakewood is authorized by Codified Ordinance Chapter 111 to use State of Ohio contracts, participate in joint purchasing (including Westshore Council of Governments), and join purchasing consortia; Ohio DAS cooperative purchasing programs are also available to the City as an Ohio political subdivision.
What procurement requirements does City of Lakewood publish for vendors?
City of Lakewood requires vendors to complete the Vendor Registration Form including the ORC 3517.13 ethics/lobbying affidavit; HUD‑assisted contracts require the Section 3 Contractor Screening Form. The codified ordinances also include recycled‑paper purchasing and MacBride Principles compliance where applicable; review solicitations for insurance and bonding.
How does City of Lakewood approve procurement contracts and awards?
Contracts and purchases over $50,000 require City of Lakewood Board of Control approval; non‑public improvement contracts are awarded by the Mayor, Director of Law, and Director of Finance per Codified Ordinance Chapter 111. City Council adopts annual purchasing authority ordinances that set annual limits.
Where can vendors find procurement policies and standard terms for City of Lakewood?
City of Lakewood's procurement policies and standard terms are codified in Codified Ordinance Chapter 111 'Purchasing and Contracting,' published via American Legal Publishing; that chapter covers bidding, fiscal officer certificates, state and cooperative purchasing, trade‑ins, and departmental contract procedures.
What supplier diversity or local vendor preference programs does City of Lakewood use?
City of Lakewood's supplier preferences include a recycled‑paper purchasing requirement (Codified Ordinance 111.09) and HUD Section 3 hiring preferences on federally assisted projects via the Section 3 Contractor Screening Form; the City also references MacBride Principles compliance and MBE certification resources for vendors.