Harris County Emergency Services District 4

The agenda includes reviewing and acting upon the District's financial reports, investments, and bill payments. The Board will address the adoption of 2026 tax exemptions, credit card processing matters, and amendments to the 2026 budget. Additional topics include planning for the District's commissioner election, facility construction and remodeling, website management, and a report from the Fire Chief. Key business items involve the acceptance of a U.S. Department of Transportation Safe Streets and Roads for All (SS4A) grant, authorization of associated service fees, the District's medical director agreement, and the acquisition and financing of new vehicles and equipment. Finally, the Board will address property maintenance, the disposal of surplus property, policy adoption, and personnel matters including a closed session for litigation, real estate, and employment issues.

The district discussed the remodeling of Station #2, including the expected start and completion dates. The board approved getting the financing documents signed and utilizing First Financial for financing with annual payments. They discussed the FEMA grant and accepted the Bookkeeper's report, as well as paying the district's bills. The board authorized the engagement of an engineering firm to research and formulate current District boundaries and produce a digital map. They also approved the renewal of the Workers' Compensation policy, the Accident & Sickness Policy, and the Auto and General Liability. The board discussed new forecasting tools available from Sales Tax Assurance. The Huffman EMS and Huffman FD reports were accepted. The board approved training for volunteer and current firefighters, provided they remain with Huffman FD for at least 2 years. The board went into executive session. The District Attorney shared an updated policy manual, and the board approved paying responders double time on specific holidays for the remainder of 2021. They also discussed condensing the reports and having only one ESD account, effective January 1, 2022.

The meeting included discussion and action on several key items, including an application for FEMA grants related to Hurricane Harvey. The District's financial report was presented and accepted, and the payment of bills was approved. The Huffman EMS report was reviewed and accepted, with a decision to maintain a minimum balance in the EMS Collections account. The fire department report included a discussion on converting Tanker-52 into a dual-certified tanker/pumper. COVID-19 employee guidelines for PTO were adopted, and upgrades to the tanker were approved to facilitate dual certification. Proposals for the remodel of Station 2 were discussed, and Martinez Architects was retained to design the remodel and overall building plans. The board also discussed pension and retirement plans and the requirements of the TCDRS plan. District personnel matters were tabled until the next meeting.

The district discussed the construction progress of Station #2, approving a payment for the project. They considered the buyout cost for the current administration building and approved its payoff using funds from the Hurricane Harvey grant. The bookkeeper's report for April 2022 was reviewed and accepted, along with the approval to make the final debt payment on a 2017 Chevrolet Ambulance and pay all district bills. The 2021 audit was reviewed and accepted. The board approved a Paramedic for Chief Shirley. An executive session was held.

The meeting included discussion and action on several key items, including solving issues related to the district's website, engaging Clicktunity as the District's website host and administrator, and the purchase of new poll pads for district elections. The board also received a report from Huffman Fire and EMS Department. Additionally, the board convened in a closed session to discuss personnel matters.