Council Valley Free Library District

Key discussions included the approval of treasurer's reports and vouchers totaling $5,827.68, with a planned transfer of $6,000 to ensure payments. The librarian reported 901 checkouts on Libby and 4,520 total material checkouts; local realtor Cheyenne Bennion is applying for a grant for new flooring. Old business focused on accepting revisions to Section Two of the policy manual, awarding the meeting room door replacement contract to LaGrone Construction, LLC, and discontinuing garbage service from Lake Shore Disposal in favor of Trash Bandit Garbage Service. The funds raised from the Sweet Sale ($668.95) will be allocated to the library exterior fund. The board also plans to inquire about adding new Board members or alternates, as Angie Mendenhall expressed interest in joining. New business included accepting a $2,000 donation from Perpetua Resources for STEM/STEAM programming and renewing the annual membership with the Chamber of Commerce. The Friends of the Library reported success with their 'blind date with a book' campaign and announced upcoming fundraising events.

The primary financial discussions involved the approval of treasurer's reports and vouchers totaling $15,882.97, and a planned transfer of $16,000 to cover expenses. The Board decided to retain the current 7-day Certificate of Deposit despite discussions of a potentially lower interest rate on a new CD. In old business, the delivery schedule for newly ordered computers was noted, and the Board authorized a fund transfer to cover their $1,142.36 purchase cost. Final payment of $9,500 was made to LaGrone Construction for window replacement, with minor painting deferred to the Spring. The Board also discussed reviewing updated Bylaws and considering a policy requiring competitive bidding for future building projects. New business included suggesting fundraising efforts for the repair or replacement of a deck, and supporting Friends of the Library fundraisers, including a potential bike safety event for which the Board offered to supply helmets.

Key discussions included the approval of the treasurer's report and vouchers totaling $5,442.10, with an approved transfer of $6,000 to cover bills. The librarian's report was accepted. Under old business, the ordering of new computers was postponed until the December meeting pending additional information. New business covered a partnership with the Chamber of Commerce for the Santa House event, where the Library will furnish books and cookies. The Board also permitted the Community Preparedness group to mount the meeting room TV on the wall, requiring them to repair any damage or replace the TV if necessary. Discussions addressed developing a strategic 5-year plan, updating policy manuals, and ensuring legal compliance regarding the online posting of meeting minutes and agendas. Additionally, a motion was passed to move two underperforming Certificates of Deposit (CDs) into a short-term 5-month account to yield higher interest.

The meeting included the presentation and approval of the treasurer's report and vouchers, with Kerri Lynch authorized to transfer funds to cover all bills. The librarian reported on applying for the Dollar General Summer Reading Program grant and plans to create a Teen Space. Key old business items involved reviewing the next section of the Policy Manual for correction and approval at the subsequent meeting, and gathering estimates for replacing the meeting room door. A discussion ensued regarding potentially switching to Trash Bandit Garbage Service, with Chloe tasked to inquire about using the Rec Center's dumpster. New business covered the decision to establish an Instagram page for the library. The Friends of the Library (FOL) reported on a successful Trivia Night and their plan to revamp the Meeting Room, contingent upon library staff oversight of storage arrangements. The Board noted interest from Angie Mendenhall in joining the Board and discussed organizing future library visits for elementary school children.

Key discussions during the meeting included the approval of treasurer's reports and vouchers, totaling $6,824.83, and an approved transfer of $7,000. The Board is exploring discontinuing garbage service from Lake Shore Disposal due to high costs and will compare prices with Trash Bandit next month. Librarian updates noted that four out of six public use computers were upgraded to Windows 11, with the remaining two scheduled for upgrade pending part delivery. Grant applications for the Dollar General Summer Reading and the Adams County Healthcare Foundation, the latter intended for library exterior improvements, are forthcoming. Under Old Business, the updated ByLaws and the 'Objectives' section of the policy manual were approved. The need for repairing or replacing the meeting room door was noted, with information to be presented at the next meeting. New Business focused on scheduling the Sweet Sale Fundraiser during Valentine's Day week (February 9th - 14th) and deciding to address the Bowl 'N Roll Fundraiser closer to September. During public comment, arrangements were made for distributing mental health resource packets at future fundraisers and for using the meeting room for Activity Night.